For users with the appropriate OEDS access, there will be a Claim Student option from the SCM drop down menu of the navigation bar. All attempts to claim a student are recorded in detail and sent to ODE as needed for monitoring purposes. District personnel that abort or cancel prior claims repeatedly will face consequences.
The following information about the student is required for the initial start of the claim
- First name
- Last name
- Date of birth
- Gender
In addition, the school year to be enrolled is also required. From January 1 thru June 30 the district may enroll a student in the current school year or the upcoming school year. July 1 thru December 30, the school year prompt will appear but the only option available is the current school year.
Any additional information known about the student should be entered to aid in the matching process.
- Middle name/initial
- District attended previously and the school year attended
- State student identification (SSID)
If the system is unable to determine a single match based on any of the above the information provided, the matching process may proceed by attempting to match based on Math and ELA teachers the student has had.
Begin Matching Process
Match Found and Confirmed
Enrollment
The user must supply an enrollment date to proceed with the claim and enrollment of the student. This enrollment date will be the projected enrollment date. The enrollment date may be back dated no more than 30 days from the current date.
Unable to Match or Other Issues
There are multiple reasons a claim attempt may fail.
- No match was found using the information provided
- System was unable to determine a single match based on all the information provided (multiple students matched)
- For the student that matched, the state student identification (SSID) is not active
- The student that matched is currently or was previously enrolled at the claiming district for that claiming year
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