The Tuition application is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE personnel have access to the Tuition application
Users can gain access to the Tuition application within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
If a user account has access to more than one district, select the district from the drop down in the navigation bar.
Users will want to select the year of the data they wish to view from the drop down in the navigation bar.
The Tuition application area has two options from the navigation bar, Resident/Paying and Educating/Receiving. To view those students for which the LEA is to receive tuition payments, select the Educating/Receiving option from the drop down menu in the navigation bar. To see those students for which the LEA pays tuition to another LEA, select the Resident/Paying option.
Each of these Tuition menu options will be discussed in their own sections within this document.
Resident/Paying view
Educating/Receiving view
Resident/Paying View
Find/Export
Districts will have the ability to use the various Find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
- Blank - all records
- New
- No Activity
- New flags/comments
- Flags/Comments
- Reviewed
- ODE override
- Inactive
Record Age is determined by calculating the number of days between the last modified date and the current date. Find by record age includes the following choices:
- 15 days or less
- 16-30 days
- Age over 30 days
Disability allows the user to select those students with or without a disability condition.
- Blank - all records
- Y - Include only those students with a disability
- N - Include only those students without a disability
Receiving LEA allows the Resident/Paying district the ability to select a specific LEA who is reporting the Residents students attending their district. All LEA's who have reported students pointing to the Resident district are included in this selection drop down.
The Escalated check box allows the district to filter only those records that have been escalated to ODE for their review.
Selections also include an Active Only check box. This allows the district to eliminate the inactive records from appearing in the summary listing grid.
The find box can be collapsed clicking on the lower left corner icon .
Selecting the Clear link resets the find filters to empty/default values.
Export
Using the Export button, the user has the ability to export all data for the students included in the current Find selections. The data is exported in a TAB delimited format that may be saved and imported into a spreadsheet. When importing a TAB delimited file into a spreadsheet, be certain to select the appropriate delimiter.
Resident/Paying Summary Listing Screen
In this summary screen, basic student information is included. The flags in the left most column represent the status of the students tuition data.
- Red flag - a review flag was set by the LEA
- Yellow flag - student has not been reviewed
- No flag - student has been reviewed, no active flags
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
The Record Active column indicated whether the record for that SSID is active or inactive. Inactive records are displayed with a strike-thru and are not taken into consideration for payment.
- False - record is inactive
- True - record is active
Clicking on the flag image or SSID hyperlink will open a popup window showing the full details of the student's tuition information being reported by the Educating LEA. The detail popup window is where all flagging and entry of any comments may be made.
Educating/Receiving View
Educating/Receiving Summary Listing Screen
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.