STRS New Hire Report Options

** STRS New Hire Report You Tube Video **

This option allows users to create a New Employee Enrollment file to send to STRS. STRS New Hire Report will create a report and can create a submission file for new employees and employees who have had a lapse in service. A rehired retiree MUST be reported manually on the STRS website. The user will run STRS New Hire Report if they do not wish to enter the new employee enrollment information in the STRS website.

Enter the STRS New Hire Report Options if you choose to change the Report Title.
Generate the Report by selecting the 'Generate Report' button.
Generate the submission file. There are 2 options available:
1. To generate the submission file immediately:
  1. Select 'Generate Submission File and Submit To STRS' to send the Submission file immediately to STRS.
2. To generate the submission file at a later date:
  1. Select 'Generate Submission File' and then at a later time you can submit it to STRS. At a later date you would perform the following:
    1. Find the STRS New Hire csv file (Browse)
    2. Upload the file (Upload)
    3. Submit the file (Submit Uploaded File)

STRS New Hire Record Layout

Field Nbr	Field Name	Description	Start Loc	Field Length	Format	Required
1	Record Type	Identifies record for STRS Ohio processing	1	4	Char(4)	Required
2	Employer Id	Assigned by STRS. (The first digit for city school districts is the letter "c")	5	4	Char(4)	Required
3	First Date on Payroll	Date employee starts work	9	10	Date MM/DD/CCYY	Required
4	Social Security Number	Social Security Number of employee	19	9	Integer(9) ZZZZZZZZ9	Required
5	Last name	Last name of employee	28	25	Char(25)	Required
6	First name	First name of employee	53	15	Char(15)	Required
7	Birth Date	Birth date of employee	68	10	Date MM/DD/CCYY	Required
8	Gender	Gender of employee	78	1	Char(1)	Required
9	Address	Delivery address	79	40	Char(40)	Required
10	City Name	City Name	119	20	Char(20)	Required
11	State Code	United States Postal Service (USPS) abbreviation for state	139	2	Char(2)	Rquired
12	Zip Code	Code assigned by United States Postal Service (USPS) to identify a specific geographic delivery area	141	5	Integer(5) ZZZZ9	Required (Domestic address)
13	ARP	Identifies higher education faculty eligible to elect an alternative retirement plan (ARP). Note: Only applicable to college and university employers	146	1	Char(1)	Optional
14	Reserved	Space reserved for future use	147	110	Char(110)	Reserved (spaces)

Total record length = 256