STRS New Hire Report Options
This option allows users to create a New Employee Enrollment file to send to STRS. STRS New Hire Report will create a report and can create a submission file for new employees and employees who have had a lapse in service. A rehired retiree MUST be reported manually on the STRS website. The user will run STRS New Hire Report if they do not wish to enter the new employee enrollment information in the STRS website.
- Enter the STRS New Hire Report Options if you choose to change the Report Title.
- Generate the Report by selecting the 'Generate Report' button.
- Generate the submission file. There are 2 options available:
- To generate the submission file immediately:
- Select 'Generate Submission File and Submit To STRS' to send the Submission file immediately to STRS.
- To generate the submission file at a later date:
- Select 'Generate Submission File' and then at a later time you can submit it to STRS. At a later date you would perform the following:
- Find the STRS New Hire csv file (Browse)
- Upload the file (Upload)
- Submit the file (Submit Uploaded File)
- Select 'Generate Submission File' and then at a later time you can submit it to STRS. At a later date you would perform the following:
- To generate the submission file immediately:
STRS New Hire Record Layout
Field | Field Name | Description | Start Loc | Field Length | Format | Required |
|---|---|---|---|---|---|---|
| 1 | Record Type | Identifies record for STRS Ohio processing | 1 | 4 | Char(4) | Required |
| 2 | Employer Id | Assigned by STRS. (The first digit for city school districts is the letter "c") | 5 | 4 | Char(4) | Required |
| 3 | First Date on Payroll | Date employee starts work | 9 | 10 | Date MM/DD/CCYY | Required |
| 4 | Social Security Number | Social Security Number of employee | 19 | 9 | Integer(9) ZZZZZZZZ9 | Required |
| 5 | Last name | Last name of employee | 28 | 25 | Char(25) | Required |
| 6 | First name | First name of employee | 53 | 15 | Char(15) | Required |
| 7 | Birth Date | Birth date of employee | 68 | 10 | Date MM/DD/CCYY | Required |
| 8 | Gender | Gender of employee | 78 | 1 | Char(1) | Required |
| 9 | Address | Delivery address | 79 | 40 | Char(40) | Required |
| 10 | City Name | City Name | 119 | 20 | Char(20) | Required |
| 11 | State Code | United States Postal Service (USPS) abbreviation for state | 139 | 2 | Char(2) | Rquired |
| 12 | Zip Code | Code assigned by United States Postal Service (USPS) to identify a specific geographic delivery area | 141 | 5 | Integer(5) ZZZZ9 | Required (Domestic address) |
| 13 | ARP | Identifies higher education faculty eligible to elect an alternative retirement plan (ARP). Note: Only applicable to college and university employers | 146 | 1 | Char(1) | Optional |
| 14 | Reserved | Space reserved for future use | 147 | 110 | Char(110) | Reserved |
Total record length = 256