STRS New Hire Report Options
This option allows users to create a New Employee Enrollment file to send to STRS. STRS New Hire Report will create a report and can create a submission file for new employees and employees who have had a lapse in service. A rehired retiree MUST be reported manually on the STRS website. The user will run STRS New Hire Report if they do not wish to enter the new employee enrollment information in the STRS website.
- Enter the STRS New Hire Report Options if you choose to change the Report Title.
- Generate the Report by clicking on
- Generate the submission file. There are 2 options available:
- To generate the submission file immediately:
- Click on
to send the Submission file immediately to STRS.
- Click on
- To generate the submission file at a later date:
- Click on
and then at a later time you can submit it to STRS. At a later date you would perform the following:- Find the STRS New Hire csv file and click the
- Upload the file by clicking
- Submit the file by clicking
- Find the STRS New Hire csv file and click the
- Click on
- To generate the submission file immediately:
STRS New Hire Report
Criteria needed for an employee to be on the STRS New Hire report- An employee has to have a STRS =450 payroll item with the new employee box checked 
and hold a position that has STRS as the retirement code and uses the earliest Position Start Date (both found on the Position screen) must be within 180 days prior of the current date for the employee to be eligible for the report.
STRS New Hire Record Layout
Field | Field Name | Description | Start Loc | Field Length | Format | Required | Valid Values |
|---|---|---|---|---|---|---|---|
| 1 | Record Type | Identifies record for STRS Ohio processing | 1 | 4 | Char(4) | Required | NM=New Hire |
| 2 | Employer Id | Assigned by STRS. (The first digit for city school districts is the letter "c") | 5 | 4 | Char(4) | Required | STRS Ohio Employer Nbr |
| 3 | First Date on Payroll | Date employee starts work | 9 | 10 | Date MM/DD/CCYY | Required | Date |
| 4 | Social Security Number | Social Security Number of employee | 19 | 9 | Integer(9) ZZZZZZZZ9 | Required | Numeric |
| 5 | Last name | Last name of employee | 28 | 25 | Char(25) | Required | No punctuation except dash |
| 6 | First name | First name of employee | 53 | 15 | Char(15) | Required | No punctuation except dash |
| 7 | Birth Date | Birth date of employee | 68 | 10 | Date MM/DD/CCYY | Required | Date |
| 8 | Gender | Gender of employee | 78 | 1 | Char(1) | Required | F=Female M=Male |
| 9 | Address | Delivery address | 79 | 40 | Char(40) | Required | No punctuation except dash |
| 10 | City Name | City Name | 119 | 20 | Char(20) | Required | |
| 11 | State Code | United States Postal Service (USPS) abbreviation for state | 139 | 2 | Char(2) | Required | USPS assigned State Code ** = Foreign address |
| 12 | Zip Code | Code assigned by United States Postal Service (USPS) to identify a specific geographic delivery area | 141 | 5 | Integer(5) ZZZZ9 | Required (Domestic address) | Numeric |
| 13 | ARP | Identifies higher education faculty eligible to elect an alternative retirement plan (ARP). Note: Only applicable to college & university employers | 146 | 1 | Char(1) | Optional | Y= Eligible for ARP N=Ineligible/Not applicable |
| 14 | Email Address | Primary Email Address of Employee | 147 | 50 | Char(50) | Optional | No punctuation except dash |
| 15 | Phone Number | Phone Number of Employee | 197 | 10 | Integer(10) ZZZZZZZZZ9 | Optional | No punctuation except dash |
| 16 | Phone Number Type | Type of Phone Number of Employee | 207 | 1 | Char(1) | Optional | C=Cell Phone H=Home Phone |
| 17 | Reserved | Space reserved for future use | 208 | 49 | Char(49) | Reserved | Spaces |
Total record length = 256
STRS New Hire Report Video
Click here