STRS New Hire Report Options

This option allows users to create a New Employee Enrollment file to send to STRS. STRS New Hire Report will create a report and can create a submission file for new employees and employees who have had a lapse in service. A rehired retiree MUST be reported manually on the STRS website. The user will run STRS New Hire Report if they do not wish to enter the new employee enrollment information in the STRS website.

Enter the STRS New Hire Report Options if you choose to change the Report Title.
Generate the Report by clicking on
Generate the submission file. There are 2 options available:
1. To generate the submission file immediately:
  1. Click on to send the Submission file immediately to STRS.
2. To generate the submission file at a later date:
  1. Click on and then at a later time you can submit it to STRS. At a later date you would perform the following:
    1. Find the STRS New Hire csv file and click the
    2. Upload the file by clicking
    3. Submit the file by clicking

STRS New Hire Report

Criteria needed for an employee to be on the STRS New Hire report- An employee has to have a STRS =450 payroll item with the new employee box checked and hold a position that has STRS as the retirement code and uses the earliest Position Start Date (both found on the Position screen) must be within 180 days prior of the current date for the employee to be eligible for the report.

STRS New Hire Record Layout

Field Nbr	Field Name	Description	Start Loc	Field Length	Format	Required	Valid Values
1	Record Type	Identifies record for STRS Ohio processing	1	4	Char(4)	Required	NM=New Hire
2	Employer Id	Assigned by STRS. (The first digit for city school districts is the letter "c")	5	4	Char(4)	Required	STRS Ohio Employer Nbr
3	First Date on Payroll	Date employee starts work	9	10	Date MM/DD/CCYY	Required	Date
4	Social Security Number	Social Security Number of employee	19	9	Integer(9) ZZZZZZZZ9	Required	Numeric
5	Last name	Last name of employee	28	25	Char(25)	Required	No punctuation except dash
6	First name	First name of employee	53	15	Char(15)	Required	No punctuation except dash
7	Birth Date	Birth date of employee	68	10	Date MM/DD/CCYY	Required	Date
8	Gender	Gender of employee	78	1	Char(1)	Required	F=Female M=Male
9	Address	Delivery address	79	40	Char(40)	Required	No punctuation except dash
10	City Name	City Name	119	20	Char(20)	Required
11	State Code	United States Postal Service (USPS) abbreviation for state	139	2	Char(2)	Required	USPS assigned State Code ** = Foreign address
12	Zip Code	Code assigned by United States Postal Service (USPS) to identify a specific geographic delivery area	141	5	Integer(5) ZZZZ9	Required (Domestic address)	Numeric
13	ARP	Identifies higher education faculty eligible to elect an alternative retirement plan (ARP). Note: Only applicable to college & university employers	146	1	Char(1)	Optional	Y= Eligible for ARP N=Ineligible/Not applicable
14	Email Address	Primary Email Address of Employee	147	50	Char(50)	Optional	No punctuation except dash
15	Phone Number	Phone Number of Employee	197	10	Integer(10) ZZZZZZZZZ9	Optional	No punctuation except dash
16	Phone Number Type	Type of Phone Number of Employee	207	1	Char(1)	Optional	C=Cell Phone H=Home Phone
17	Reserved	Space reserved for future use	208	49	Char(49)	Reserved	Spaces

Total record length = 256

Errors

Error - Date of Birth is required for Employee

Error - Gender is required for Employee

Error - Address - Street 1 is required for Employee

Error - Address - City is required for Employee

Error - Address - State is required for Employee

Error - Address - Postal Code is required for Employee

STRS New Hire Report Video

Click here