This option allows you to add, delete, and/or modify employee sick, vacation, personal leave and view current leave balances.

**NOTE**  If Max Leave Amount is removed or blank and Accrual option is then used, it will clear the employee's Leave Balance. 

Search/View Employee Leaves

The Leaves Grid allows the user to search for existing employees. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - First Name  is one of my grid options. If I type in %San (% is use as a wildcard) in the First name field, all occurrences of anyone with  San in the first name will appear. You can then click on the  next to the Leaves record you are searching for to view the data relating to this employee or click on the  to edit the record or  to delete the record.

Include Archived Employees 

To include archived employees in the grid, click on .

Position Status

All Position Job Status's, will show in the Leave - New grid.

Leave Type Eligibility

All Leave Types will display (if created) and show whether eligible or not eligible for that leave type.   Leave types are eligible if the leave type is selected in Position screen for Active or Inactive Positions.  The eligible or not eligible flag for the leave is shown on the individual leave type when viewed or edited as checked (eligible) or not checked (ineligible).  If there is no active or inactive position for the employee, then the eligibility flag will be unchecked.

Audit Report option after creating/editing Leaves - New

After creating/editing and saving Leaves - New, have the option to run an Audit Report on the new information entered:

Click on  button.

Enter a Start and Stop Date and click on the .

Create a Leaves Record

1. From the Core menu select 'Leaves - New'
2. Click on 
3. Select Employee by clicking on the  arrow.

     4.  Click on 

Click on next to the type to edit:

Field Definitions:

• A Balance can be entered ONLY when creating a new Leave for an Employee.  When an absence is posted in CORE/ATTENDANCE, this field will be adjusted. This field cannot be changed after creation of the Leave for the new employee. Any changes that need to be made to the balance can be made through CORE/ATTENDANCE.
• The accrual rate for leave is entered in the Accum Per Month field.  This is the rate (if any) at which you want each leave to be incremented when the Leave Accumulation program is ran (Processing/Benefit Update and Projection/Accrual). For example, most districts accumulate sick leave at a rate of 1.25 days per month. The 1.25 days (or 10 hours) would be placed in this field. Personal leave is often reset and not accumulated, so an accum/month would not have to be entered. 
• The Max Leave Amount field keeps the leave balances from exceeding maximums as set-up by the district. Maximums must be entered for any leave that will be accruing. Personal leave does not need a maximum if it is reset. **NOTE**  If Max Leave Amount is removed or blank and Accrual option is then used, it will clear the employee's Leave Balance. 
• The Reset Value option is only for Personal leave but is an option for Sick and Vacation now.  If a district automatically resets personal leave each year, the number of days or hours of personal leave granted to an employee at the beginning of the year is placed here. When the reset option of the Leave Accumulation program is run, the personal leave balance is set to the amount in this field.
• The Daily or Hourly (Mandatory field) is the unit in which the benefits are stored. It can be hourly or daily. If no Unit is entered, an error will occur when saving.
• The  will be checked if employee is eligible for this type of leave.  If employee is not eligible for a type of Leave, it will not show on the employees Leave screen.