Payee Payments are the Deductions paid out. In this option, Payee's can be Voided and Un-voided.

Payee Payment Checks are a list of Payee Checks paid to company's. The Print Checks option is for Re-issuing a check, creating an Output Form Files for Printing Checks and the Resequence check option is for renumbering checks if damaged or entered in wrong. The 'Old Checks' can be Voided during this time.

The Electronic Transfers option are a list of Electronic Transfers. In this option, ET can be Reconciled or Unreconciled.

Highlighter View

To get more detail view of the payment number, click anywhere in the row:

Click on to show detail of the Payables Paid:

Payee Payments

Under the Payee Payments option, the payments can be Voided, Un-voided and to create a Payee Payment Report

Void

To Void a payment, select the Payment Number and click on **NOTE**Voiding a Payee Payment, will but this amount back on the 'Process Outstanding Payables grid.

**NOTE**If imported payments are voided, the outstanding payables will not be updated. The district will need to post Process Outstanding Payables>Payables Adjustments for any payroll items affected by the void.

(Checks that are reconciled cannot be Voided)

Enter in the Void Date

Voiding and Reissuing Payable's Check if wrong Payee was used

Change the Payee under Payroll Item Configuration
Void the check. This will put it back on the Outstanding Payable's grid
Select the Payroll Item to be paid

Voiding and Reissuing same payee Payable's if multiple checks were created

Change the Payee for all Payroll Item Configurations to be the same Payee and Address
Void the checks. This will put them back on the Outstanding Payable's grid
Select the Payroll item's to be paid and select the type as 'Per Payee' to create one check

Voiding and Reissuing Payable's Check as an Electronic Transfer

Change the Payee to Electronic Transfer
Void the Payee Check. This will put them back on the Outstanding Payable's grid
Select the Payroll Item to be paid

Un-void

To Un-void a payment, select the Payment Number and click on

Payee Payment Report

Select the checks to be included in the Payee Payment Report

Click on to create the report or click on Done to exit without creating the report

Example of a Payables Payment Report

Payee Payment Checks

Have the options to Void & Re-issue, Print Checks and to Resequence checks.

Issued Date = date entered when running Outstanding Payables. (the default date will be the current (today's) date but can be changed)

Transaction Date = current (today's) date when running Outstanding Payables

Re-issue

To Void & Re-issue a check, select the Check or payment Number

Select a Bank Account from the drop down box. Enter in the Reissue Date or leave blank for today's date. A New Check Number can be entered or left blank for the system to automatically use the next available check number. The Old Check will be Voided at this time.

Print Checks

To Print a Check, select the Check or Payment Number.

Click on 'Print Checks' option

Output Format: XML (Export) The 'XML' option of 'Output Format' is used when printing with outside printing software which will use the Bank Account information entered under Core<Bank Accounts.

PDF (Print)

File Name: XML (Checks.xml)

PDF (Checks.pdf)

Form: Only is an option for PDF format

Once all selections have been made, click on or to cancel select .

Example Payee Payment Check.XML

Example Payee Payment Check .PDF

The information on the right of the check is the check stub. This is the default form setup. If the user wants a different setup, they can create their own format.

Resequence

Enter in Original Start Number of bad checks. This is a required field.

Enter in Original End Number of bad checks. This is a required field.

Enter in the New Start Number. This is a required field.

There is an option to at the same time they are being Resequenced. If left Unchecked, the bad checks will NOT be voided.

Once all data has been entered, select , or to Exit.

Validate with 'Void Old Checks' option:

Posting with 'Void Old Checks' option:

Payee Electronic Transfers

List of Payroll Item Electronic Transfers

This program handles Reconciliation of single Electronic Transfers or ranges of Electronic Transfers. An Unreconciling option is also available for Electronic Transfers that are reconciled in error and must be reversed.