Users

To access the Users within the application, from the navigation bar, select Setup to open the drop down menu and select Users. By default all users within an agency can be viewed by anyone in that district.

First-Time User Setup 

At first login, the user will be redirected to a First Time User Setup page that requires a User Profile to be entered.  All users with access to this application will be required to enter their profile data. If one chooses to not complete the profile, a redirect to this screen will occur at each subsequent login until it is completed.

For details on the fields contained on the First Time User Setup page, please refer to the Edit section below.  At the current time, the Notification Frequency and Notification Detail are not being used.  The notification fields will be implemented at a later date.

User List

For users with access to more than one Agency, the District drop-down may be used to select the Agency they wish to work with.  By selecting a specific Agency, the list of users will be only those associated with that Agency. 

Specific users may be located by entering criteria in the query fields at the top and then clicking the Find button. 

By checking the Not Logged In box, any users who have access to ODDEX for the selected entity but have never logged into the application will be returned by the query.

Selecting the Clear link resets the query filters to empty/default values.

Columns in the grid whose headings are blue and contain are sortable.  The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.  The icon will also change to up/down arrows once they have been clicked on for sorting. 

Users will have edit access to their own User record.  Using the Edit icon , the user will be allowed to edit their contact and notification information. All users will have read-only access to other users within their agency or district.  Agency personnel with administrator access may also have the ability to edit user information for multiple Users.

User Details

Clicking on the User's name hyperlink will bring up the User's details.

The Username and Email fields can not be modified within this application.  These elements are supplied to this application from a users OH|ID account. Usernames are not visible to any other users, regardless if it is another user within your Agency or not. Usernames are visible only to the user themselves. 

Last Login is the date and the the user last logged into the ODDEX application. element is tracked within the application.  This information is used on the Landing Page to assist with placing records in the 'New' columns.  See the Landing Page section for more details.

Users with the red exclamation icon  shown on the left side of the listing grid have had their access restricted by the system administrator.

User Access

Using the View Access link the user will be able to see which agencies and applications the user has access to and what level of access. The View Access link brings up a popup window containing the access details.

ITC Staff Access

ITC staff can access the data for all districts their ITC is affiliated with.  In order for the access to be allowed in ODDEX, the ITC staff member must have an OH|ID account.  The OEDS administrator at the ITC must grant the employee the SDC Student Level role/access.   Once both of these steps have been completed and the changes have cycled through all the departments, usually 12-14 hours, the ITC staff member should be able to log into ODDEX using the OH|ID Portal.

Contact Phone

If you are using a mobile device or a device configured with a phone application, clicking on the phone number link will launch your device's phone application.

Edit
 

Contact Information

The Secondary Contact fields on the Agency record will take precedence over the User contact information fields if the LEA Secondary Contact information is supplied. Districts with a central enrollment office or one individual they wish for all districts to contact should populate the Agency Secondary Contact fields so that is used as opposed to individual user's contact information. If Secondary Contact information on the Agency record is not supplied, the individual User's contact information will be used for display in any contact details popup windows.

The contact information is used within the application to provide other users the ability to quickly obtain contact information for resolving issues. These popup contact  windows may be seen from the reviews/commenting ability within SOES and SCR. If a user posts a review or comment, that user's name will appear as a hyperlink to a popup window providing contact details for the Agency or Individual.

The Username and Email fields can not be modified within this application.  These elements are supplied to this application from a users OH|ID account setup. Usernames are not visible to any other users, regardless if it is another user within your LEA or not. Usernames are visible only to the user themselves.

Email Public is associated with the email address on the user's OH|ID account. If the user prefers not to share the email address they have supplied for their OH|ID account profile, this checkbox should not be marked. This checkbox is left unchecked by default making the email address associated with the users OH|ID account hidden/private. If this box is checked, the Secondary Contact information on the Agency is not supplied and there is no preferred email (or preferred email is marked private), the OH|ID account email address will be shown in contact detail popup windows for other users to see.

Preferred Email takes precedence over the Email from OH|ID. If Email Public is checked and Preferred Email Viewable is checked, the preferred email address is what will be shown in the contact details popup window.

Contact Phone
If the contact phone public checkbox is marked, the contact phone number entered will appear in the Contact Details popup windows for other users to see.

FAX Number
If the FAX number public checkbox is marked, the FAX number entered will appear in the Contact Details popup windows for other users to see.
 

Notifications

The fields related to notifications may be populated, however, notifications within the ODDEX applications are not yet enabled.  Data entered in these fields will have no impact at this time.

Notification Frequency

Do you wish to receive email notifications weekly, daily or not at all.

• Daily

• Weekly

• None

Notification Detail

Do you wish the emails to contain detailed information or as a summary.

• Detail

• Digest