USAS Releases

Bug Fixes

• Corrected the prior year encumbrance cache problem.

  • Ensures correct figures display on Expenditures Accounts after changing posting period to a different Fiscal year

• Corrected a problem with reversing receipts when the original receipt is being modified simultaneously.

  • This happened in very specific situations where a Receipt was being modified at the same time a Posting Period was closed. Now prevented.(

• Improved the creation of the account summaries by ensuring the posting period event completes before the summaries are created.

• (Hotfix Issue) Corrects a problem with the vendor unmerge operation.

  • This problem impacted outstanding payables only if previously merged vendors were unmerged. We also corrected a problem we found during internal testing with the calendar year selection dropdown. The use case for this is at the calendar year boundary and has been corrected.

Improvements

• Performance improvements have been made to AP Invoices when saving and editing transactions. Improvements range from 16-40% or more depending on the size of the transaction.

Patches/Internal

• Implemented spring batch for the account change and future fund change processes. Does not change the functionality of the account change process.

• REST controller for Distributions

USPS Releases

Bug Fixes

• Employee and Position rest controllers were handle standard custom field property name changes.

• The ESS/AESOP integration needed a phone number. This was added on the 2024.14.0 Release. It introduced an issue that was causing a severe error null exception error when an employee was missing a phone number. This was corrected on the 2024.14.1 Release.

• Corrected the checking of ineligible leave units in Employee Onboarding. This was causing issues in ESS.

  • If a Leave Unit is not defined, an error is produced upon saving.

  • If different Leave Unit types are defined across leave types, an error is produced.

• Leave Projection Report has been corrected to remove holidays from being reported multiple times.

Improvements

• Added phone number to Employee Selection DTO used in Employee Self Service. (See second bullet under Bug Fixes.)

• The New Contract Report will now filter on new pay group and job calendar value.

• SERS Per Pay Report>Generate Submission File option was updated to now automatically create an adjustment file (if applicable) as well.

  • Both files are copied to the File Archive>YYYY - SERS Reporting.

  • An adjustment file is always generated, users will want to verify there is data in the file before uploading to eSERS.

• Secondary Email and Other Email were to the ESS employee selection rest endpoint for the purpose of matching user emails when self registering in ESS.

• Payroll Item Onboarding was updated to now include Employee Withholding Max and Employer Withholding Max.

• Direct deposits were updated to now include YTD totals for all Payroll Items withheld - even if not withheld in that pay.

  • Remember, the Payroll Item Configuration>Print Employer Amount checkbox needs to be marked.

• Attendance now has the ability to ‘mass delete’ records.

  • Mark the checkboxes on all records wanting to be deleted and click Delete.

  • STANDARD_READONLY_USER user does not have this ability.

New Features

• Now an option under reports called Account History Report. This mimics Classic’s ACCRPT.

  • % can be used as a wildcard to represent multiple numbers.

  • Account filters can be left blank if you don’t wish to filter on a specific account dimension. Filtering will only occur for those dimensions entered.

  • If more than one filter option is entered, the filters are treated as an OR operation.

Patches

• Patch to update historical pay accounts for a few districts.

• A patch was released that ran at startup to update all missing leave units in USPS.

• A patch was released to remove a corrupted employee onboarding record for a specific district.

Inventory Releases

Bug Fixes

• Prevent defaulting the last FY closed date if there is not a closed Fiscal Year.

  • This is specific to new instances that are setup

  • Last Fiscal Year Closed Date in Core > Configuration will remain blank until a Fiscal Year has been closed in the Inventory Application

    

• Corrected a bug in the FY start date for new non-migrating instances

  • Previously the Start Date was populating as 6/30/XX. Now will populate as 7/1/XX

  • Districts that had incorrect dates corrected in Patch

• Corrected various internal errors when filtering and sorting the Item grid.

  • Determined 3 main issues causing the errors. All have been addressed to no longer cause errors.

    • Sorting Location Code if a tag did not have a Location Category.

    • Attempting to enter a range for Original Cost

    • Specific situation where filter is entered on Original Cost and then attempting to enter a Calendar filter starting with a zero (ex 01/01/03)

• Corrected an internal error being thrown when the depreciation method is null/blank

  • Items cannot be created with a blank depreciation method so this only applies for existing items with a blank (not “None”)

• (Hotfix Issue) The Schedule of Fixed Assets and Summary Schedule of Fixed Assets reports have been corrected to properly handle disposed of items.

• (Hotfix Issue) Correct the Pending Items grid so that pending items properly display.

Employee Self Service Releases

Bug Fixes

• Correct Leave Type Configuration import from Kiosk

• Leave balance calculations and warning should not happen for all leave types

• Prevent blackout date emails when Leave Request would not be affected

• Leave Calendars - handle multiday request with end time of 12:00AM

• Leave Request Form

  • Balance helper text no longer includes the leave request length being viewed

  • Balance helper text correctly handles partially exported multiday leave request

• Handle null pointer exception in Data Change

• Position details will now check configuration for retire hours

• Prevent error when editing Leave Request that was introduced in 2024.3.0.

  • A new error was added to prevent duplicate leave requests. The query that was used was not correctly excluding the leave request that needs to be edited and incorrectly prevented changes.

• Leave requests would not allow creation for less than 1 hour. This has been corrected.

• Absence Management Integration

  • Increase the size of employee number column to 30 characters

  • Handle a null pointer exception when no building irn is found on a building code

  • Handle the approval status - Partially Approved

• Elevated Create Leave Request - was checking current user instead of selected employee when creating a request

• Fix Blackout Date filter in grid

• Update leave request blackout date confirmation dialog to account for partial cancelation

• Correct sorting in Leave Request approval grid

• Absence Management not setting the correct name and number fields on leave request

• Allow leave type to be changed when updating a leave request

• Correct how leave calendar entries that span multiply days are displayed on Leave Calendars.

• Correct sort of custom links on home page

• Correct an issue where Leave Requests time is not correct if spanning more than one month

• Remove W2 and Pay Slip ‘view’ button (downloads and automatically opens the pdf). Download will be the only option.

  • Multiple reports of different browsers and extensions causing issues with this feature. It was decided to remove the option and have the use download the file then open in whatever application they prefer

• Correct an issue on My Leave Calendar where an employee would see leave for the entire district

• Correct a problem introduced by ESS-761 that was released on 2024.6.0

  • A new option was added to the Absence Management Configuration to allow users to select the day and time of Leave Balance syncing

  • This feature didn’t take missing values into account and will prevent startup for any district that has the Absence Management Configuration enabled.

  • This has been corrected. The application will start as normal and districts can override the default value in the Absence Management Configuration.

• Refresh grid after approvals

• Change column length of external_id property on Absence Management School records from 20 characters to 50.

• Remove duplicated menu item

• Correct Leave Calendar Building filters

• Timesheet form leave length should be read only

• Leave Expenses is not mobile friendly

• Blackout dates updated to ignore rejected leave requests

• Prevent thread leak from HTTP connections

• Correct null pointer exception when storing automatically created timesheets

Improvements

• Leave Request - update precision to 3 for both total time and daily details

• Sync employee home phone

• Leave Calendar Details - format dates in a human readable format

• Show confirmation dialog when blackout date would cancel leave request

• Add timesheet activity to the blackout date grid

• Cache compensation data at login

• Position Details View - update compensation fields to show / hide based on user configuration

• Add an error message when a leave request is entered with the same date and start / end times for an employee

• Update time zone for USPS and AESOP sync jobs views

• Update leave balance database tables to have the same column size as USPS to prevent sync issues

• Kiosk User Import - handle blank value in AESOP column

• Blackout Date Grid - improve date format

• Leave Request

  • Show / hide menu items based on Leave request enabled / disabled in the ESS Functionality Configuration

    • When disabled remove Leave Request, Leave Management, Leave Request Approval, and Leave Calendar items

  • Check all leave sub types for a unit value. If none are found produce an error letting the users know they need to sync leave balances

  • Allow a start and end time to be entered on the daily details

    • New fields were added to the Leave Request daily details to allow users to enter a start and end time for the day. These fields will be updated to 12:00 AM and 11:59 PM at startup for all existing leave requests. Any new request will require the data be entered. Some defaulting will be done for the user, but could need adjustment depending on their entry. These new fields will also be imported from any Absence Management request as the Frontline application provides a start and end time for each daily entry. In a future release, the start and end times on the Leave Requests will be used to enter Timesheet line items when Leave Requests are pulled into the timesheets. This will provide a better reflection of when the leave was used on the specific day.

  • Update the start / end times of the leave request to match the daily details on create

  • Clear filters after exporting leave requests

• Leave Calendar

  • Remove start time for entry

  • Format entry as NAME - CODE LENGTH (i.e. JANE DOE - VA 1.000)

• Leave Request Form

  • Update time increments to 15m

  • Allow buttons to scroll with the form

  • Add helper text to let the user know if leave is daily or hourly

• Sync Employee Leave Balances on login

• Allow District Managers, Leave Managers, and Admins to cancel approved leave request

• Disable Data Change Exports

  • An issue was found in how the data was sent to USPS that is causing items to be changed that shouldn’t. This feature will be disabled until the other bug is corrected

  • Position Sync - schedule as a nightly job

  • Enable multiple read only views when a districts is using Absence Management but has Leave Request disables in Employee Self Service

• Add a task to the startup process to fail any spring batch jobs with an unknown status.

  • A batch job that is in progress while the application restarts can be set to an unknown exit status

  • This can cause issues in the application when jobs are expected to fail or succeed

  • To handle this, a new query will run during the startup process to set all unknown statues to failed

• Improve message when workflow task can’t be found

• Leave Request created notification will now navigate to the leave request if clicked instead of opening a new tab

• Patch to remove duplicated Leave Request from Absence Management for a specific district

• Remove unused District Extension property

New Features

• Timesheet

  • Automatic Period Generation

    • Create a new job to send timesheet reminders

    • Create a new job to close periods

• Add Employee Self Service application link to Email Configuration

• AESOP Sync Views

  • Add view to match Absence Reasons

  • Add view to match Schools

• Staff and District Leave Analysis

• Absence Management Configuration - allow users to choose the date and time Leave Balances are synced back to Absence Management

• Allow users to Self Register

Patches

• Add a patch to remove duplicate leave requests imported in error from Absence Management for a specific district

• Add a patch to correct the name and number fields on the Leave Requests for any Absence Management requests.

Workflows Releases

Bug Fixes

Improvements

New Features

Patches

ITC Management Releases

Bug Fixes

Improvements

New Features

Patches