Releases Since Our Last Meeting (08-21-2019)

• USAS-R v7.22.1 Hofix (8/19/19)

  • Corrected the EMIS extract to properly report the received and expended amounts.  Previously the received amount was being reported for both amounts.  

    • IMPORTANT:  if a district's expended and received amounts are not the same, they will need to rerun the EMIS extract and resubmit their period H data before the August 30th deadline.

  • Updating the PO converter in the SOAP Bridge to return the last modified date for the purchase order.  This was needed by a third party vendor. 

  • Issuing a patch for a specific district to correct an Encumbrance issue they experienced.  This problem was unique to the district and will not impact anyone else.

• USAS-R v7.22.2 Hofix (8/23/19)

  • Corrected the EMIS extract to properly report negative amounts.  Previously there was an erroneous leading "-" before the amount value.

    • IMPORTANT:  if a district's extract contained a negative amount they would have gotten an error with the data collector.  

  • Issuing a patch to remove previously created adjustment transactions that were posted in an effort to make the status of a transaction posted in Classic authoritative.  These transactions were only posted for a short time and then the posting of them were removed.  This patch will identify any adjustment transactions that were created in error and remove them.

• USAS-R v7.23.0 Release (8/30/19)

  • Corrected a problem using the magnifying glass search option to look for accounts.

  • Added a link for the new Public Reports Repository under the Help menu.

  • Found and corrected the problem that would leave POs in an invalid state.  If a user created and validated, but did not post, an invoice in the AP Invoice (Legacy) UI the PO was partially updated and was no longer invoiceable even though there were no invoices posted against it.  This brought about the Purchase Order Refresh option under the Utilities menu.  Now that we've determined and corrected the problem, the refresh option will be removed in a later release.

  • Updated various template reports to improve the As of Period user parameter to make it more clear to the user what it's doing.  The parameter was removed from some reports where it had been added erroneously.

  • Updated the new AP Invoice UI to ensure the received date is properly updated on the item after saving the invoice as it did in USASWeb.  If left blank the received date will be populated to match the invoice date when saving the transaction.

    • NOTE: Districts may want to review invoices they've posted using the new AP Invoice UI and update those that should have a received date.  The missing received date will impact their Account Payable Report and the invoice will not be included on the report.  The received date is modifiable, even if a disbursement has been created.  The posting period related to the invoice date must be open to update the received date.

    • I'm including a report I created to assist users in finding invoices that have items with a null received date.  Determine invoice items with missing received dates.rpd-json

  • Updated the Receipt item to prevent a mismatch of account and item type.  The default for the item type is RC, so a user could select the account and then change the item type to RX and a mismatch would occur.  The application will now produce an error preventing the receipt from being saved if the item type and the account selected are not of the appropriate types.

  • Corrected an error that prevent a user from searching for the cash account to apply to a project.

• USAS-R v7.23.1 Hotfix (9/5/19)

  • The following fund was added per AOS: 467 Student Wellness and Success Fund

  • Issuing a patch to correct a problem with a previously released patch and correcting a bug.  A district had an issued date on a po item where the corresponding posting period for that date did not exist.  The previous patch didn't correctly handle the error and prevented the application from starting; this has been corrected.  We also corrected the logic used to determine if the issued date is in an open posting period so an issued date without a posting period will cause an error.

• USAS-R v7.24.0 Release  (9/13/19)

  • Corrected a problem generating the report link for users that have a dot notation in their username.  For example if the username is "smith.joe" the report link did not work correctly.  The parsing problem has been corrected.

  • AP Invoice improvements: 

    • The PO number field is now visible.

    • Corrected date shortcuts to work properly.

    • Now providing an error to the user if an amount is entered for an item but a status is not selected.  

Upcoming Scheduled Release

USAS-R 7.25.0 Release (anticipated next week)

• Created several new reports

• Profiling the Account UI to improve performance

• Corrections to Encumbrances and Carryover Encumbrances related to Account Change

• Correctly secured UI buttons for read-only users

• Corrected a totaling problem in the PO XML when there are canceled items

• Created initial Monthly CD bundle

• Corrected a problem with reconciling disbursements, if an error occurred the result window was not displaying 

• Various AP Invoice improvements