INVOICE
Go to Transaction/AP Invoices
- Click +CREATE
- Enter Purchase Order Number and click CREATE
- Enter all Invoice information
- Click ✓SAVE
Alternative way to INVOICE:
Go to Transactions/Purchase Orders
Filter Grid to find Purchase Order, Click on 
"Invoice". You will be taken to AP Invoice
- Enter all Invoice information
- Click ✓SAVE
Next, go to Transaction/Payables
- From Vendor tab, select total outstanding payables by vendor to group all payables by vendor
OR:
- From Detail tab, select outstanding payables by invoice detail for each vendor
- Click ✓Post Selected
- Choose options from Post Disbursements window
- Default grouping option of 'vendor' will group all payables for the same vendor under one disbursement
- Grouping option of 'invoice' will group payables by invoice for the same vendor creating a separate disbursement for each invoice
- ✓POST (At this point funds are expended from the accounts)
- Continue to Print ** (This will take you to a Pop Up box like found on the tansactions/Disbursements grid)
**After payables are posted, the monies are expended from the accounts. You can choose to print the disbursement now or at a later time
Go to Transaction/Disbursements *** (You will be at this screen from the above process)
- Select the Payable just posted or click on the 'Show Printable' box to display all disbursements without a check number assigned to them
- Click Generate Print File
- Enter: Check # or let auto assign
- Select Sorting Options
- Checkmark 'Print Electronic Checks" if you want a check number assigned to an electronic disbursement
- Output type (XML or PDF)
- Check form if you have a custom form. Otherwise, leave the default option chosen.
- Click GENERATE (Will get a PDF of check or XML file of the check)
***Disbursement grid is a listing of all transactions that have been expended/posted to USAS, even if a check number has not been assigned/printed
Modify Invoice
Go to AP Invoice (Legacy)
- Search for Invoice by entering beginning and ending dates, PO #, or Invoice #
- Click on Find
- Select Invoice, to modify, from results grid
- Click Modify
- Enter correcting information
- Click Validate
- Click Post