FYE Report Bundle

Owned by Michelle Drewes
Last updated: Dec 18, 2024 by Pat Zelei
6 min read

The Inventory Fiscal Year End Report bundle is triggered when an open period is closed.  The bundle mimics Classic's EISCD and will generate 26 reports specified below.  The reports will be zipped and emailed to the email address(es) specified in Core>Configuration. 

Setting up Email Configuration

In order for the report bundle to be emailed, the following needs to be addressed.  NOTE: The report bundle will not generate if either of these configurations are not populated.

  • Email Address in Core>Configuration must be populated with valid email address(es).  Multiple addresses can be entered, separated by commas.  INV_GROUP_MANAGER role or higher is needed to modify this field.

  • Email Configuration under System>Configuration must be installed and populated as well.  INV_ADMIN role is required.

Once the report bundle is generated and emailed, you can view the status of the bundle's progress by looking at the Jobs section of System>Configuration. 

The email will include the zipped file as an attachment.  Download the attachment, accepting the default filename or enter a filename of your choice. 

 

Once downloaded, the format will be in a compressed zipped folder. 

Open the contents of the folder based on your browser's settings.  Most browsers will allow you to click (or double-click) on the folder to view the contents which will include an alphabetical listing of the Inventory reports in PDF format.

It is recommended districts store the reports in the zipped file until the Document Management & Archival project is available.  At that time, districts will be able to upload previously generated documents.

Inventory Reports Included in the Bundle

The Audit Report runs based on the system dates (timestamp), not transaction dates. If there was no activity that occurred within the dates of the fiscal year, or the date range is prior to migrating from Classic. it is possible for this report to show No Data Returned.

 

USAS Report

Options Selected

EISCD Equivalent

USAS Report

Options Selected

EISCD Equivalent

SSDT Asset Listing by Source

  • Item Statuses: New Item and Active only

  • Capitalized Items: Both

  • Select Sort Options: default sort by tag #

  • Will include future Disposed Of Items

  • No other parameters selected

EIS203

SSDT Book Value by Asset Class

  • Fiscal Year: Default year based on current period

  • Item Statuses: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Capitalized Items: Capitalized 

  • Select Sort Options: Asset Class (then by tag # within each asset class)

  • No other parameters selected

EIS305_CL

SSDT Book Value by Function

  • Fiscal Year: Default year based on current period

  • Item Statuses: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Capitalized Items: Capitalized 

  • Select Sort Options: Function (then by tag # within each function)

  • No other parameters selected

EIS305_FC

SSDT Brief Asset Listing by Acquisition

  • Capitalized Items: Capitalized 

  • Select Item Status: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Start Acq Date/Stop Acq Date: defaults to items acquired during current period only

  • Select Sort Options: default sort by tag #

  • No other parameters selected

EIS304_ACQ

SSDT Brief Asset Listing by Class

  • Capitalized Items: Capitalized 

  • Select Item Status: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Select Sort Option: Asset Class (then by tag # within each asset class)

  • Will include future Disposed Of Items

  • No other parameters selected

EIS304_CL

SSDT Brief Asset Listing by Disposition

  • Capitalized Items: Capitalized 

  • Select Item Status: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Start Disp Date/Stop Disp Date: defaults to items disposed of during current period only.  Report will only include items disposed of in the fiscal year the report runs for.  

  • Select Sort Options: default sort by tag #

  • Will not include future Disposed Of Items

  • No other parameters selected

EIS304_DSP

SSDT Brief Asset Listing by Function

  • Capitalized Items: Capitalized 

  • Select Item Status: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Select Sort Option: Function (then by tag # within each function)

  • Will include future Disposed Of Items

  • No other parameters selected

EIS304_FC

SSDT Brief Asset Listing by Fund

  • Capitalized Items: Capitalized 

  • Select Item Status: New Item, Active, Excess Asset Held for Sale and Excess Asset Not in Use

  • Select Sort Option: Fund (then by tag # within each fund)

  • Will include future Disposed Of Items

  • No other parameters selected

EIS304_FD

Fiscal Year Ending Balances Report)

  • Current Fiscal Year: Defaults to current period

  • Will include future disposed items based on current FY

  • No other parameters selected

EISCLS

SSDT Detail Schedule of Change in Depreciation by Class

  • Defaults to current period

  • Select Report Type: Asset Class (within each fund type)

  • No other parameters selected

EIS104D_CL

SSDT Detail Schedule of Change in Depreciation by Function

  • Defaults to current period

  • Select Report Type: Function (within each fund type)

  • No other parameters selected

EIS104D_FC

SSDT Detail Schedule of Change in Depreciation by Fund

  • Defaults to current period

  • Select Report Type: Fund (within each fund type)

  • No other parameters selected

EIS104D_FD

SSDT Detail Schedule of Change in Fixed Assets by Class

  • Defaults to current period

  • Select Report Type: Asset Class (within each fund type)

  • No other parameters selected

EIS103S_CL

SSDT Detail Schedule of Change in Fixed Assets by Function

  • Defaults to current period

  • Select Report Type: Function (within each fund type)

  • No other parameters selected

EIS103S_FC

SSDT Detail Schedule of Change in Fixed Assets by Fund

  • Defaults to current period

  • Select Report Type: Fund (within each fund type)

  • No other parameters selected

EIS103S_FD

SSDT Fixed Asset by Source

  • Defaults to current period

  • Will include future disposed items based on current FY

  • No other parameters selected

EIS101

SSDT Inventory Audit Report

  • Report Type: Official

  • Start Date/Stop Date: defaults to current period; based on the system dates (timestamp), not transaction dates.

  • Select Sort Options: default sort by system date

  • No other parameters selected

EIS801

SSDT Schedule of Fixed Asset by Type -Class

  • Defaults to current period

  • Select Report Type: Schedule by Class

  • No other parameters selected

EIS102D_CL

SSDT Schedule of Fixed Assets by Type - Function and Class

  • Defaults to current period

  • Select Report Type: Schedule by Function & Class

  • No other parameters selected

EIS102D

SSDT Summary Schedule of Change in Depreciation by Class

  • Defaults to current period

  • Select Report Type: Asset Class (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS104S_CL

SSDT Summary Schedule of Change in Depreciation by Function

  • Defaults to current period

  • Select Report Type: Function (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS104S_FC

SSDT Summary Schedule of Change in Depreciation by Fund

  • Defaults to current period

  • Select Report Type: Fund (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS104S_FD

SSDT Summary Schedule of Change in Fixed Assets by Class

  • Defaults to current period

  • Select Report Type: Asset Class (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS103S_CL

SSDT Summary Schedule of Change in Fixed Assets by Function

  • Defaults to current period

  • Select Report Type: Function (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS103S_FC

SSDT Summary Schedule of Change in Fixed Assets by Fund

  • Defaults to current period

  • Select Report Type: Fund (within each fund type)

  • Summary: checkmarked

  • No other parameters selected

EIS103S_FD

SSDT Summary Schedule of Fixed Asset by Type 

  • Defaults to current period

  • Select Report Type: Summary by Function & Class

  • Report original cost or book value: defaults to book value

  • No other parameters selected

EIS102S