The Early Warning System configuration page is available for users, with proper access, through the Grad > Early Warning System drop-down in the ODDEX navigation bar.
Users wishing to use the Grad module, must be granted the proper OEDS roles. Information on the OEDS Roles may be found here.
Users with Read Only and Update access may view this page. Read Only users will only see values set for the configuration and cannot change the values. These users will also be able to see when the locally defined metric upload file was last uploaded and which user uploaded the file.
Any one of the values for Local Threshold For State Data are optional, as well as any one of the Locally Defined Metrics. Adding values for any of these will make new filter options and the calculated risk appear on the EWS Student Summary page.
For the Locally Defined Metrics there is an eight character limit for each Short Name field. Both the Short Name and corresponding Full Name values need to be present to configure a metric. Once the metric is configured correctly and saved an Upload option will appear.
New filter option and summary page columns after configuration.
Upload Page
The upload file must be in Comma Separated Value (CSV) format and contain three columns without column headings.
The first column should be SSID.
The second column should be Y, N or N/A which indicates if the student is at risk or not for the configured metric.
The third column should be 8 characters or less and indicate the configured metric being monitored for an at risk threshold.
If no errors occurred during the upload a message at the bottom of the page will indicate how many records were updated.
If any errors occur during the upload each error will display at the bottom of the page with a message of what occurred and suggestions on how to correct the data. The file can be corrected and uploaded multiple times. Only changed values will be updated. A message indicating nothing changed for the record will appear in that case. The errors can be exported using the Export File Errors button. If you refresh the page or select another indicator the file errors will be removed.
Once the student records have been uploaded the configured values will appear in the student detail page on the right side of the student information.
After uploading data for students, on the configuration page it will show a Remove button and the date and user who uploaded the file. Clicking on the Remove button will warn the user that all uploaded data for every student associated with the selected agency will be removed and the locally defined metric will no longer be configured. After removal a message will display on when and who removed the data.