Payables Processing

Go to Transaction/AP Invoices (Legacy)

Enter Purchase Order Number

ALTERNATIVE:

Go to Transactions/Purchase Orders

Filter Grid to find Purchase Order, Click on "Invoice". You will be taken to AP Invoice (Legacy)

From Vendor tab, select payables to post disbursements to (this option totals payables by vendor)

OR:

From Detail tab, select payables to post disbursements to (this option totals paybles by chosen items from the PO)

Click Post Selected
Choose options from Post Disbursements window
- Default grouping option of 'vendor' will group all payables for the same vendor under one disbursement
- Grouping option of 'invoice' will group payables by invoice for the same vendor creating a separate disbursement for each invoice
✓POST (At this point funds are expended from the accounts)
Continue to Print ** (This will take you to Transactions/Disbursements grid)

**After payables are posted (this is the point in time they are expended from your books); you can chooseto print now or print at a later time

Select the Payable just posted or click on the 'Show Printable' box to display all disbursements without a check number assigned to them
Click Generate Print File
- Enter: Check # or let auto assign
- Select Sorting Options
- Checkmark 'Print Electronic Checks" if you want a check number assigned to an electronic disbursement
- Output type (XML or PDF)
- Check form if you have a custom form. Otherwise, leave the default option chosen.
- Click GENERATE (Will get a PDF of check or XML file of the check)

***Disbursement grid is a listing of all transactions that have been expended/posted to USAS, even if a check number has not been assigned/printed

Go to AP Invoice (Legacy)