The Employee Master Listing is a report that reflects the Core program data element fields. The report may be run for all employees or specific employees. Selection choices determine which employees will appear on the report. Only those employees meeting all criteria selected will be reported.

Create an Employee Master Listing

Go to Reports/Employee Master:

Field Definitions:

Save and Recall option  allows the users to create and save certain reports  for different report runs for each report option.  The Default option is the original SSDT report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on to delete the report.  The Default reports cannot be deleted.  

Sort By:  Employee Number
                Employee Name

Print one employee per page? 

= Prints one employee per page
= Prints more then one employee per page

Include archived employees?  **NOTE** Archived employee's will not show on the Employee Master Report.  They need to be unarchived first.  This is a bug**

= Includes archived employees
= Excludes archived employees

Print biographical (Employee) information?

= Print biographical (Employee) information
= Do not print biographical (Employee) information

Print contract (Position/Compensation) information?

= Print contract (Position/Compensation) information
= Do not print contract (Position/Compensation) information

Print benefits (Leaves) Information?

 = Include benefits (Leaves) information

 = Exclude benefits (Leaves) information

Print To-Date totals by pay type?

= Print To-Date totals by pay type
= Do not print To-Date totals by pay type

Print pay account information?

= Print pay account information
= Do not print pay account information

Print Payroll Item Information?

= Print Payroll Item information
= Do not print payroll Item information

Print User Defined Fields?

= Print User-defined Information
= Do not print User-defined information

Pay plan

• Biweekly
• Semi-monthly
• Monthly

Marital Status

• Single
• Married
• Unstated

Gender

• Male
• Female
• Unstated

Pay Unit

• Daily
• Hourly

Appointment Type

• Certificated
• Classified

 Pay Activity

• All Activity
• Current Quarter
• Current Fiscal Year
• Current Calendar Year

Contract Start Date range FROM:

Contract Start Date range TO: 

 = Exclude specific Employee's? When include ALL employee's on the Report.

= Select specific Employees? Select Employee from dropdown and click on ADD.  Archived employee's can also be selected. 

To 'Remove from Grid' select employee and click on

= Exclude specific Buildings?
= Include specific Buildings? Enter in the Building Code needed and click on ADD:

= Exclude specific Departments?
= Include specific Departments?  Enter in the Department needed and click on ADD:

= Exclude specific Job Statuses?
= Include specific Job Statuses?  Select Job Status needed by clicking on the to move from Available to the Selected category:

= Exclude specific Pay Groups?
= Include specific Pay Groups?  Select Pay Groups by clicking on the to move from Available to the Selected category:

= Exclude specific Payroll Item Configurations?
= Include specific Payroll Item Configurations? Select Payroll Item Configurations by clicking on the to move from Available to the Selected category:

After you have all the selections entered, you will want to 

Sample Report of Employee Master Listing

Criteria for Employee's to be on the report

Employee's need to be paid in Redesign 

If employee is archived, they will need to be unarchived **NOTE** Archived employee's will not show on the Employee Master Report.  They need to be unarchived first.  This is a bug**

Example of an employee not paid in FY22

Employee #1 Last paid on 03/19/2021

Employee #2 Last paid on 01/22/2021

Current Posting Period is March 2022 (FY 2022)

These employee's were not paid in FY 22 and would prevent them from showing on the report.  The report checks for pay history using the current posting period. In this case, that is March 2022.  Then it will determine the range the user wants to report based upon the Pay Activity selection on the report view.  They can select quarter, fiscal year, calendar year, or all.  If left blank, it will default to all.  When using the all option, the report will find the earliest start and stop dates from the Quarter, FY, and Calendar year date range as determined by the current posting period.  So for March 2022, the Quarter range is 1-1-22 -> 3-31-22, FY is 7-1-21 -> 6-30-22, and Calendar year is 1-1-22 -> 12-31-22.  So the range of earliest start and latest stop days becomes 7-1-21 -> 12-31-22.  Neither of these employees were paid within this range and therefore they are excluded from the report.