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Article #1
Reminder of SSDT Direct Registration - Michelle
Unvoid a voided disbursement
USAS now has the ability to Unvoid a voided disbursement going forward in 2024 in certain circumstances. The type of the voided disbursement may be for a payment on a purchase order, a refund or a payroll disbursement.
There are some variables during the voiding process that may affect whether or not a voided disbursement may be Unvoided. Therefore, let’s first take a look at what happens when the user voids a disbursement in USAS. In general, the disbursement to be voided must not be from a prior year, cannot be reconciled with the bank, or have a void date prior to the disbursement date.
When voiding a disbursement, the user also has a choice to 'Void Invoice Items' or not. The ‘Void Invoice Items’ is check marked as a default, but the user may uncheck this if needed. This checkmark will void (or cancel) the associated invoice items during the void process. This voided/cancelled invoice now allows the Purchase Order item to have a status of being invoiceable, and the user would be able to create another AP invoice, if needed. The user may also delete this invoice from the AP invoice grid if needed.
On the other hand, the user may also uncheck the box ‘Void Invoice Items’ if the invoice items should NOT be voided. By unchecking the box, the invoice will be re-displayed in Transactions>Payables. At this point, the invoice in payables could be edited under the menu AP Invoice if needed or deleted if desired.
When the user want to Un-Void a disbursement, if the invoice was deleted when voided or if any of these items were repaid on another disbursement, the user will NOT be able to Unvoid the original disbursement.
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The reason this option is not available for voided disbursements dated prior to 2024 is due to USAS not tracking the invoiceItemId prior to this update.
conditions: If the voided disbursement was processed after the v2024.0.0 USAS release, the Un-void date is in an open period, and the invoices were not deleted or the items repaid on another disbursement, the voided disbursement may be Un-voided.
To Unvoid, you would ……
Article #4
Inventory Splits - Michelle
Useful links:
Last week, the SSDT conducted a session with ITC staff on 1099 correction options available in the USAS software. Whether you submitted your district’s original 1099s yourself or your ITC submitted them on your behalf, if you find yourself needing to issue a corrected 1099-MISC or 1099-NEC, please review the recording for the process involved.
Future Pay Amount Description Defaulting Improvements
When creating a Payroll>Payroll Payments - Future record, the Description will now default based on the following:
If a Compensation>Label exists, this becomes the default description.
If the Compensation>Label is blank, the Description becomes the default description.
If a different description is desired, the default description can be overwritten.
Creating Adjustments Just Got Easier
Now when creating Core>Adjustments and a payroll item is selected, the only Type options (listed in the dropdown) will be those that are valid for the selected payroll item type. These options are now also listed in alphabetical order.
For example, the payroll item selected is an annuity. The only Type options listed are:
Payroll Payments Improvements
When navigating to Payments>Payroll, a couple of new enhancements were recently introduced.
The Start Date and Stop Date that applies to the specific pay group is now displayed on the payment details.
Single click on any payment line to view the details of the payment. Below the leave information is a new line that displays the Start Date and Stop Date.
Example: This Position is assigned to Pay Group T. When the payroll was processed, this Pay Group’s Start Date was 02/01/2024 and the Stop Date was 02/15/2024.
Dates from the details of the payroll: (please click on image below for enhanced view)
Dates displayed on the details of the payment:
A default check form and/or direct deposit form can be configured. Then, when a payment is printed that default form will automatically appear as the default form and the payment will print accordingly.
Go to System>Configuration>Payment Printing Configuration. In the Default Check Form and/or Default Direct Deposit Form choose the appropriate form from the dropdown. Click Save.
Payment Printing Configuration Option:
Print Payments Checks and Direct Deposit:
