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New Features
USPSR-7147 Add read only rest endpoint for Organization (Changes will not be visible in the application)
USPSR-7075 W2 Digital Only Delivery through Employee Self Service
These changes add the USPS side of the feature. Employee Self Service will be updated in the future to allow users to accept digital only delivery of W2’s
Jira Legacy server System Jira 6d21ed14-3f48-3cc2-ad28-6548879d10d6 key ESS-511 USPSR-7074 W2 (Printing) Configuration
USPSR-7196 Allow districts to enable / disable digital only distribution to Employee Self Service
Employees will get a digital copy of their W2 if they have chosen to receive only a digital copy
will not receive a printed physical copy of w2
will be included on the W2’s File archive Individual Forms
If unchecked, ALL employees will get a printed physical copy of their W2 form and no Digital Delivery options will show in Employee screen.
USPSR-7072 Add properties for Digital Only W2 and Agreement Timestamp to the Employee
W2 Reporting
USPSR-7188 Add new totals for digital, employees, and total W2’s to the W2 PDF Report
USPSR-7187 Add new sort option for Digital Only W2, to Report, Submission and W2 Archive Individual Forms (will only show if W2 Configuration>'Enable W2 Digital Delivery' is checked)
W2 Archive Individual Forms
The grid will sort all employees who has “Digital Only W2 = No” followed by employees who has “Digital Only W2 = Yes”.
USPSR-7186 Add new line-item field for Digital Only W2(only visible if W2 Configuration>Enable W2 Digital Delivery, is checked)
USPSR-7073 W2 Forms / XML
Exclude employees who will receive digital only W2’s
If digital sort is selected, all physical w2 employees at top, then sorted by name
Control numbers are still assigned to digital W2 employees but will not show
USPSR-7198 W2 Corrections Report - remove Digital Only W2 Sort Options
Improvements
USPSR-7169 W2 Report - add report format options to the submission version of the report. This option is used for the Summary reports
Format for Summary Reports - Only pertains to the File Summary Reports. The value of Format for Summary Reports will remain same when you change the 'Output Type' to Report
PDF (download)
Comma Separated Values
Plain Text
USPSR-7165 Improved the performance of the Payee Payment Grid (no visible changes)
USPSR-7131 Add single audit report for User Adjustment Payables
Jira Legacy server System Jira serverId 6d21ed14-3f48-3cc2-ad28-6548879d10d6 key USPSR-7190
Bugs
USPSR-7178 EMIS / AOS Report - hours in day for archived compensations cannot be found during mid-year contract changes
Auditor of State Employee Report (AOS) was failing with an error: Cannot calculate absence length - no active compensations found for Employee #########, Position #
EMIS Employee Report - error message: This employee will not be reported to EMIS. An error occurred while gathering EMIS data. Please contact your ITC.
If the compensation was archived due to Mid-Year contract change, we still need to find it to make the conversion to get the hours.
Updates made to include archived compensation in the lookup ‘hours in day’ if the absence record falls in the date range of the compensation
USPSR-7177 Attendance/Absence UI - archived positions / compensations are not displayed as expected when referenced by an absence or attendance
Archived Compensations were being removed from past Attendance records and was causing the wrong position and compensation to be displayed in the edit window
USPSR-7185 Handle incorrect retirement setup when checking retirement items as part of the payroll initialization process. 'Error: cannot access first element from an empty list' was produced on Pay report for this employee:
§ If Pre-Taxed, then SERS Buyback annuity payroll Item configuration type should be used
§ If Post-Taxed, then Regular Payroll Item Configuration Type should be used
New Warnings added to Payroll Error report:
o Multiple active SERS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )
o Multiple active Employer SERS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )
Multiple active STRS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )
Multiple active Employer STRS payroll items exists for Employee #: (employee #), (employee name) Position #: (position # )
Patches/Internal
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Employee Self Service Releases
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AESOP Data Import Grids--Absence Management>Data Import View
o ESS-1171- Employee
o ESS-1170- School
o ESS-1169- Absence Reason
AESOP Synced Data Grids--Absence Management>Synced Absences Management
o ESS-1168- Sub Removed
o ESS-1167- Sub Assigned
o ESS-1166- Absence Update Data
o ESS-1165- Absence Updated Log
o ESS-1164- Absence Cancelled
o ESS-1163- Absence Create
ESS-1162-Timesheet Holiday Grid --Timesheet Manager>Timesheet Holidays
ESS-1157-Exported Leave History Grid--Leave Management>Export Leave History
ESS-1156-Blackout Date Grid--Leave Management>Export Leave History
ESS-1155-Announcement Grid--Announcement Manager
ESS-1152-Leave Analysis Grid--Leave Management>District Leave Analysis
Additional New Features
ESS-1098-Add submitted timestamp to the leave request approval grid. This will allow the approver the ability to evaluate all staff requests and when they submitted.
ESS-1112-New column on the Users Grid to allow for search on the Role; the ‘Roles’ column can be added to the grid from the ‘more’ option
ESS-1106- Added new export leave requests report which includes the Employee name-Leave Management>Export Leave Requests
Improvements
ESS-1195-Add more context to Account Expired message--This adds the messaging for the user to contact the Administrator
ESS-1172-Save My Leave Calendar filters--Personal Calendars have the ability to store & clear filter changes; remember to click on ‘apply changes’
ESS-1209-The button label in the User Profile screen has ben updated from “reset password” to “change password”
ESS-1193-Add Employee Name and Leave Summary to the Timesheet Approval Trail Report header-use the print icon to generate the report.
ESS-1174-Handle a blank ‘enabled column’ in User Mass Load. Blank will be treated as
falseGrid Extract to CSV
ESS-884-Rename Leave Approval Manager Role to Leave Workflow Manager
ESS-1102-Add exported timestamp for leave requests to the Leave Request Approval Trail
ESS-1113-The Data Change Request Form can now be deleted if necessary - Data Change Management Grid
Bugs
ESS-1188-Correct building code sort in Leave Request Views; select ‘Usps Position Building Code Code’ from the more option
ESS-1200-Correct issue causing a stray audit entry for Leave Requests.
ESS-1219-(Hotfix) corrected an issue when cancelling a leave request; if the supervisor was deleted from the users grid it will now allow the cancellation. We recommend that users are disabled rather than deleted.
ESS-1196-Leave Request / Timesheets handle a missing supervisor when attempting to submit to a workflow.
ESS-1191-Correct error when trying to enter a leave request for supervised staff.
ESS-1190-Calendar print now prints the dates in correct order.
Patches/Internal
Library Changes
ESS-1186-Extract Duo
ESS-1185-Extract MiniOrange
ESS-1135-Extract Logstore
Add a patch to correct a leave request for a specific district.
ESS-1062-Audit Report
Service and PDF Report added.
Report should be available for end users on 2025.4.0.
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