...

• SSN
• Employee ID
• Credential ID

The EMIS ID is included in the employee data when an employee retrieval is performed for an EMIS collection.  If there is a value entered in the employee EMIS ID field, then that is what we return to EMIS for the EMIS ID.  If there is no EMIS ID entered on the employee record, then we use the EMIS Reporting ID found on the EMIS Reporting Configuration, to determine what is returned in the EMIS ID field during a collection.  Here is how we determine the value:

• • • If the Reporting ID is set to Credential ID

      • If a credential ID is entered for the employee, return the credential ID in the EMIS ID field

      • otherwise, if a Z-ID is entered for the employee, return the Z-ID in the EMIS ID field

      • otherwise, return the SSN in the EMIS ID field

• • • If Reporting ID is set to employee ID
      • then return the employee number in the EMIS ID field
      • otherwise, return the employee SSN in the EMIS ID field

EMIS will always use whatever is in the Employee/EMIS ID, to identify the employee.  So, if a user enters the EMIS ID on screen, it would override any ID that was/would be set based upon the reporting ID on the EMIS Reporting Configuration.

if there is no Reporting ID set on the EMIS Reporting Configuration, it will return the Employee SSN in the EMIS ID field.  

The Z Id Pre Fix is the prefix after Z IDs found in the OEDSPREFIX file: Example - ZE5101100, as assigned to your IRN by the Department of Education and Workforce.  Please visit ODE website for a complete Staff ID Prefix Listing.

Email Configuration

For both the Email Configuration and the Email Direct Deposit Notice Configuration, these configured values are not looked at until the scheduled Job runs. So, any changes to either configuration WILL take effect on any jobs that are already created/scheduled, but have not started running yet, including the Email DD Job.

...

Default Administrator Address -  **Not being used at this time**   Is potentially to be used for reporting outages or email replies from and administrator but this is not something that has been implemented at this time so the field is not currently in use. This can be left either as "root" or can be left blank and emails generated from the software (jobs) will come from the Default From Address.  (The Default Administrator Address would be something like "root@mx.servername.com.)

Default From Address - A true Email Address of the sender.   This would be the default from email address used for things other than direct deposit notices.  It is used for report bundle delivery email delivery.

...

The Subject line to be used for email notices.  

• Example:  Direct Deposit Notice for 03/02/18

The Body is the text to use for the body of the email notice

• Example:  Attached to this message is your direct deposit notice for the
  03/02/18 payroll. 

The Send Notification To All Addresses allows the districts to choose whether to send to all or only the primary email address.  This is checked by default.

Employee Number Automatic Generation Configuration

...

1. IF position appointment type = Classified
    a. IF position retirement code = SERS OR STRS
        i. THEN Overtime Config Classified
    b. ELSE Overtime Config Classified Non-Contributing
2. ELSE IF position appointment type = Certificated
    a. IF position retirement code = SERS OR STRS
        i. THEN Overtime Config Certified
    b. ELSE Overtime Config Certified Non-Contributing

...

These codes are defined by the Uniform School Accounting:

**118 - Overtime Non-Contributing: "Overtime" work performed by employees of the school district who do not contribute to the State Teachers Retirement System. Such employees are usually classified as retired employees, or temporary certificated teachers who waive membership in STRS pursuant to Retirement Board Resolution, effective July 1, 1975.

**148 - Overtime Non-Contributing: "Overtime" work performed by non-certificatedemployees of the school district who do not contribute to any retirement system.

Payment Printing Configuration

• Default Check Form - Select the Custom Form to use for check printing in Kiosk.  Leave blank to use supplied Default form.
• The number of Check Pay Amounts that fit on your check stubs should be entered in the Check Pay Amounts Limit field.  It will summarize by Pay Type (REG/MISC/ACC, etc) No Limit.
• The number of Check Payroll Items that fit on your check stubs should be entered in the Check Payroll Items Limit field.
  
  
• The number of Check Position Pays that fit on your check stubs should be entered in the Check Position Pays Limit field. Example: If employee has 10 positions but 5 is the limit, then only the first 5 will print on Stub and ignore the rest. 
  
  
•  Should Use Overflow Pages be created when necessary? Overflow pages are separate 8 1/2 x 11 sheets listing all pay types that did not fit on the check stub or pay notification for an employee. An overflow page is created only for those employees who exceed the set number of Pay Amounts, Payroll Items and Position Pays.  Check  to create overflow pages.  This is for PDF only.
  
  
• Combine Accrued and Regular Wages into regular wages on the check stub. Check  to combine wages.  This is for PDF and XML. 
  
  • If the box is not checked, negative accrued wages will not be combined with regular wages.

...

If the Advance Mode option is checked, the district is in advance 

**The STRS Advance flag on the compensations is set to false (space) when the compensation is paid for last time using a pay type of Last Pay Accrued or Last Pay Earnings.  This will turn the flag off for all employees last pay in August/September time frame**

The Amount Paid Back will be updated every payroll, adding each payroll STRSAD amount. This is a non-modifiable field.

**The Amount Paid Back is a calculated value and it is calculated for the current year.  The district has to December 31, 20XX of that year, to see the amount paid back from last year's advance period.  Once it turns to the new year, it is calculating the amount paid back for the new year, which is 0.00, as no advance amounts have been paid yet for this year**

The Submission Timestamp will show the Date and Time of when the district ran the 'Submit Uploaded File to STRS' on Reports/STRS Advance Report. If the district had to be taken out of advance for corrections and re-uploaded new file, the date and time stamp will NOT be removed or changed from the original date of submission.

...

Salary Notice Configuration

 Is used to show who sent the Email Salary Notices, the Subject and what the email should state:

...

If you go to process checks the next check number would be 20541. The Transaction Configuration allows the user to enter in a ceiling and then that Highest Check number will be ignored. So if you enter 20540 in Transaction Configuration when you process your checks the starting check number would be 1004.

USAS Configuration

**NOTE** When the 'USAS Integration Module' is installed (under SYSTEM/Modules), the USAS Configure information will be automatically filled in.  

To Schedule USAS Account Sync Nightly, check .  This job will then show under UTILITIES/JOB SCHEDULER:

...

Company City must not be blank.

Company State - must match 2-digit state abbreviation. Valid states are OH, KY, IN, PA, WV, and MI

Company Zip Code must not be blank.

Contact Phone Number - may only contain numbers and/or dashes. Example 419-555-2222 or 4195552222

...

• must contain one @symbol
• must contain alphanumeric characters, hyphens and/or periods after the @symbol
• may only contain the following characters to the left of the @symbol
  • ~!#$%^&*_+{}|?'-=/`

Contact Name must not be blank.

Submitter EIN must not be blank

...

*NOTE ** In order for this option to be available, please click Here for detail instructions on installation the Workflow Module.

To turn on the 'Employee Onboarding' option, click on Workflows Configuration and select the Image Modified. 

Once selected, refresh the page by clicking on 'here':

...