Page Comparison

RECEIPT CREATION

CREATE A RECEIPT

• Go to Transactions/ Receipts
• Click on +Create
• Enter Details:
  • Receipt # (System will auto assign if left bank)
  • Date (System will auto assign if left bank)
    
  • Received From
    
  • Description
• Click on the + to enter line item details
  • Description
  • Type  (RC or RX)
  • Amount (If a negative amount be sure to preceed the amount with -)
  • Account  (When entering an account, partial codes can narrow the search (ie: 001-11-)
• Additional Items by either:
  • Clicking on the + at the bottom left to enter another item
  • Clicking the  to duplicate the previous line
  • Click the + within the receipt to add an item between already entered items
• Use the up and down arrows to change the order of the items entered
• Delete and item by clicking the x within the receipt
• Click on Save
• Click the X in the upper right corner of the work screen to close the window

EDIT A RECEIPT

• Go to Transactions/ Receipts
• Enter filters in grid rows to find the receipt to edit
• Click on the   to edit the receipt
• Modify current info or click + to add additional items
• Click SAVE
• Click the X in the upper right corner of the screen to close the window

CLONE A RECEIPT

• Go to Transactions/ Receipts
• Enter filters in grid rows to find the receipt to clone
  
• Click on the "eye" to view the receipt you want to clone
  
• Click on the "clone" button on the top left of the window
  
• Enter new receipt number
  
• Make any necessary changes
  
• Click on SAVE
  
• Click the X in the upper right corner of the work screen to close the window
  
• Click the X in the upper right corner of the original receipts work screen to close 

Receipts can be printed in a batch or one at a time

REFUNDS 

Create a Refund

• Go to Transactions/Refunds (Legacy)
• Click on +Create
• Enter Details:
  • Receipt # (System will auto assign if left bank)
  • Date (System will auto assign if left bank)
    
  • Create a check (Choose YES or NO from drop down menu)
    
  • Vendor # If YES you must enter a vendor #
    
  • Refunded to
    
  • Description
    
• Click on the + to enter line item details:
  
  • Amount
    
  • Description
    
  • Account (Same option here, as in classic, to search, create, view, and clear)
    
• Click POST
  

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There is then the options to Create, Modify, Clone, Reverse, and Print

Issue Check for Refund if one needs issued

• The print option allows a copy of the refund to be printed, not the actual check 
• Go to Transactions/Dispursments
• Query grid for Refund to issue check for
  
• Click on the check box at the beginning of the row for the refund
  
• Click Generate Print File
  
• Enter Details: Check # or let auto assign
• Choose output type
  
• Choose check form
  
• Click Generate
  

Edit a Refund

• Go to Transactions/Refunds
• Query for the refund to be edited*
• Click the refund number in the query results
  
• Click MODIFY
  
  • Only refund number, date, and Auditor description and Item description can be modified. 
  • Otherwise, refunds with checks must be voided in Disbursements. Refunds w/o checks can be edited using the REVERSE option.
    
• Click VALIDATE
  
• Click POST
  

Clone a Refund

• Go to Transactions/Refunds
  
• Query for the refund to be cloned
  
• Click on the refund number in the query results
  
• Click CLONE
  
• Enter necessary information:
  
  • Refund Number
    
  • Date (System will auto assign if left blank)
    
  • Any additional changes necessary
    
• Click VALIDATE
  
• Click POST
  

Reverse a Refund

Refunds with an associated check cannot be reversed

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