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RECEIPT CREATION

CREATE A RECEIPT

  • Go to Transactions/ Receipts
  • Click on +Create
  • Enter Details:
    • Receipt # (System will auto assign if left bank)
    • Date (System will auto assign if left bank)
    • Received From
    • Description
  • Click on the + to enter line item details
    • Description
    • Type  (RC or RX)
    • Amount (If a negative amount be sure to preceed the amount with -)
    • Account  (When entering an account, partial codes can narrow the search (ie: 001-11-)
  • Additional Items by either:
    • Clicking on the + at the bottom left to enter another item
    • Clicking the  to duplicate the previous line
    • Click the + within the receipt to add an item between already entered items
  • Use the up and down arrows to change the order of the items entered
  • Delete and item by clicking the x within the receipt
  • Click on Save
  • Click the X in the upper right corner of the work screen to close the window


EDIT A RECEIPT

  • Go to Transactions/ Receipts
  • Enter filters in grid rows to find the receipt to edit
  • Click on the   to edit the receipt
  • Modify current info or click + to add additional items
  • Click SAVE
  • Click the X in the upper right corner of the screen to close the window


CLONE A RECEIPT

  • Go to Transactions/ Receipts
  • Enter filters in grid rows to find the receipt to clone
  • Click on the "eye" to view the receipt you want to clone
  • Click on the "clone" button on the top left of the window
  • Enter new receipt number
  • Make any necessary changes
  • Click on SAVE
  • Click the X in the upper right corner of the work screen to close the window
  • Click the X in the upper right corner of the original receipts work screen to close 

Receipts can be printed in a batch or one at a time


REFUNDS 

Create a Refund

  • Go to Transactions/Refunds (Legacy)
  • Click on +Create
  • Enter Details:
    • Receipt # (System will auto assign if left bank)
    • Date (System will auto assign if left bank)
    • Create a check (Choose YES or NO from drop down menu)
    • Vendor # If YES you must enter a vendor #
    • Refunded to
    • Description
  • Click on the + to enter line item details:
    • Amount
    • Description
    • Account (Same option here, as in classic, to search, create, view, and clear)
  • Click POST

You can cancel the item before posting.

After posting an acknowledgement of successful posting will appear :

There is then the options to Create, Modify, Clone, Reverse, and Print

Issue Check for Refund if one needs issued

  • The print option allows a copy of the refund to be printed, not the actual check 
  • Go to Transactions/Dispursments
  • Query grid for Refund to issue check for
  • Click on the check box at the beginning of the row for the refund
  • Click Generate Print File
  • Enter Details: Check # or let auto assign
  • Choose output type
  • Choose check form
  • Click Generate

Edit a Refund

  • Go to Transactions/Refunds
  • Query for the refund to be edited*
  • Click the refund number in the query results
  • Click MODIFY
    • Only refund number, date, and Auditor description and Item description can be modified. 
    • Otherwise, refunds with checks must be voided in Disbursements. Refunds w/o checks can be edited using the REVERSE option.
  • Click VALIDATE
  • Click POST

Clone a Refund

  • Go to Transactions/Refunds
  • Query for the refund to be cloned
  • Click on the refund number in the query results
  • Click CLONE
  • Enter necessary information:
    • Refund Number
    • Date (System will auto assign if left blank)
    • Any additional changes necessary
  • Click VALIDATE
  • Click POST

Reverse a Refund

Refunds with an associated check cannot be reversed

  • Go to Transactions/Refunds
  • Query for the Refund to be reversed*
  • Click on the Refund number in the query results
  • Click REVERSE
  • Enter necessary information:
    • New Refund number (System will auto assign if left bank)
    • Date (System will auto assign if left bank)
    • Any additional changes necessary
  • Click VALIDATE
  • Click POST

When doing a query for a refund,  you can enter beginning and ending numbers or leave blank for a return of all refunds




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