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Bug Fixes

• Disabled the post button on pending transactions after it is clicked to prevent duplicate postings

• Corrected the account change process to move next year proposed amounts for both budget and revenue

• Patch account change data (specific data). Bug fixed on prior release.

Improvements

• Updated the account change UI to include processing a fund change. This will be done by selecting cash account. Please note, this change is available in the UI only, it is not currently functional.

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Bug Fixes

• District received a ‘unexpected error’ when attempting to update a report definition and an unknown property was found

• Payroll Posting will now validate SSN exists on an Employee and prevent posting if it does not. Will receive an error ‘Employee SSN is null’

• Compensation will now allow negative retro next pay to be included in payroll

  • If the Retro amount is a negative amount, will need to ensure that there is enough gross from other pay amounts to cover the negative retro amount.  If the negative retro is larger than the gross from other pay amounts, then the retro amount will not be processed, and a warning will be produced on the payroll error report

    • Warning - Insufficient remaining gross to add negative retro next pay amount -XXX.XX for compensation code: XXXXXXX.  Negative retro pay amount not created.

• EMIS Extract Report - using the wrong value for percent 1 column

  • The values in the Percent Code 1 column comes from the Percent 1 field on Position in the Funding Source group.

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Improvements

• 'Convert Personal Leave To Pay' Report - employee selection no longer includes archived employees

• Employee Onboarding - add timesheet required property to Position form

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• • W2 Archive Individual Forms Job - add year to the job key to make job unique per year

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• WV EFW2 layout change - clear option field that WV does not want included in the submission

  • On the RE record line, position 27 will now be blank.

• Patch to clean up historical data for a specific district

  • district overwrote employee's information with another employee, transposed the SSN

New Features

• EMIS Data Extract Report - a new report under Reports>EMIS Reports to extract EMIS reporting data to CSV or Excel-Data.

Patches

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Inventory Releases

Bug Fixes

• GAAP buttons have been removed from the Configuration edit page. It can still be accessed from viewing the Configuration page.

• Split item numbering has been corrected to prevent the removal of leading zeros.

• Acquisitions have been improved to prevent entering invalid fund dimensions. This was causing the Fixed Asset by Source report to fail if there were less than 3 digits in the fund code.

• The Fiscal Year create button has been secured so the INV_GROUP_MANAGER permission (or higher) is required to create fiscal years.

• The Disposition UI has been corrected so that values entered into the fields will not be removed once an item is selected from the drop down. If values are populated prior to selecting the item, only item related values will update. The following fields will no longer be cleared: amount received, authorized by, disposition date, disposition code and error adjustment.

• Improvements to the Brief Asset Listing report

  • corrected to include original cost values greater than or equal to the amount specified. Previously only included those values that were equal to the amount specified.

  • updated the report to subtotal by location code when location code is selected as sort.

• Amount fields were updated to ignore special characters. Previously the user would receive an error if they entered a $ or comma as part of the amount being entered.

Improvements

• The /rest/version endpoint has been added and includes the organization name and ID (IRN)

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Bug Fixes

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Correct an issue with Data Changes that can result in clearing fields that are turned off in the Configuration when posting to USPS. 966

• Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.

• Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.

  • You can look up the Employee in USPS and run the Single Audit Report to find any changes.

• All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.

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Correct Leave Request Form in the Sub Coordinator view to persist changes. 965

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Absence Management Integration

• Absence Management Sync - Absence Management request not matching ESS for Custom Absences. 978

  • Expected the percent_of_day_absencetoken passed from Absence Management to be updated for custom absences.

  • Formula in Employee Self Service create and update of leave requests changed to handle the math since ESS cannot rely on this property to be correct from Absence Management.

    • There are 3 properties used from Absence Management to determine the length of an absence (if daily or hourly conversion is required)

      • Shift Type

        • Full Day

        • Half Day AM / PM

        • Custom

      • Employee Hours Per Day

      • Duration Absence

      • If any of these fields are missing, an error will be added to the Process Message on the Absence Management Sync view

    • Flow of Processing is now

      • If Shift Type is Full Day AND Unit is Daily

        • Leave Request will be created for 1 day of leave

      • If Shift Type is Full Day AND Unit is Hourly

        • Leave Request will be created for employee hours per day

      • If Shift Type is Half Day AM/PM AND Unit is Daily

        • Leave Request will be created for 0.5 day of leave

      • If Shift Type is Half Day AM/PM AND Unit is Hourly

        • Leave Request will be created for duration

      • If Shift Type is Custom AND Unit is Daily

        • duration / employee hours per day

          • If result > 1 day, 1 day will be created

      • If Shift Type is Custom AND Unit is Hourly

        • Leave Request will be created for duration

• Absence Management Sync - Absence Management leave requests will be rounded based on Leave Time Configuration. 982

• AESOP Employee Sync View - handle no user found exception 1011

Leave Requests

• Correct Leave Request Form in the Sub Coordinator view to persist changes. 965

• Leave Request Export - improve user interface to prevent duplicate submission if a user tries to resubmit while processing 972

• Correct issue in Leave Request Details where properties were not read only when they should be 971

• Fix race condition that causes Generate Period job to fail to find Automatic Period Generator 913

• Concurrent approvers can cause a 500 error from Workflows 879

  Handle error and provide a better message to the user

• Handle hibernate proxy error in the Sub Coordinator view 992

• Handle Duo timeout redirect 988

• Leave request approval dialog creating leave expenses when it shouldn’t 987

• My Leave Requests View allowing edits when approved 975

• Creating consecutive leave requests clears out supervisor property 969

• Leave Request line items not flowing to timesheets when approved 967

• Handle rounding in Leave Expose Expense form for mileage calculations 1004

• Leave Request Form 1003 & 981

  • Sub Category is not reading into the form

  • Sub Category is not validating

• Employee Name missing from Leave Request Analysis reports 1018

  • Employee Name will be included in this CSV report as 3 columns (EMPLOYEE_LAST_NAME, EMPLOYEE_FIRST_NAME, EMPLOYEE_MIDDLE_NAME)

  • Substitute Name will be included in the CSV report as 2 columns (SUBSTITUTE_LAST_NAME, SUBSTITUTE_FIRST_NAME)

• Concurrent approvers can cause a 500 error from Workflows 879

  • Handle error and provide a better message to the user

Sub Coordinator

• Handle hibernate proxy error in the Sub Coordinator view 992

• Sub Coordinator Grid - cannot edit approved requests 1006Add a patch to remove bad leave expense records that were missed in 2024.13.0’s releaseHandle error on home page caused by the workflows task display index out of bounds 1008

Timesheets

• Fix race condition that causes Generate Period job to fail to find Automatic Period Generator 913

• Leave Approved Event Listener - handle overlapping periods when updating timesheets after leave is approved 1014AESOP Employee Sync View - handle no user found exception 1011

• Automatic Period Generator - correct bug causing hibernate proxy error when selecting positions 1019

Miscellaneous

• Correct an issue with Data Changes that can result in clearing fields that are turned off in the Configuration when posting to USPS. 966

  • Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.

  • Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.

    • You can look up the Employee in USPS and run the Single Audit Report to find any changes.

  • All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.

• Handle Duo timeout redirect 988

• Handle error on home page caused by the workflows task display index out of bounds 1008

• No Group Chain Dialog displayed when it shouldn’t be 998

• Leave Calendar entries showing full leave length for daily entries 1017

• Automatic Period Generator - correct bug causing hibernate proxy error when selecting positions 1019

• Employee Name missing from Leave Request Analysis reports 1018

  • Employee Name will be included in this CSV report as 3 columns (EMPLOYEE_LAST_NAME, EMPLOYEE_FIRST_NAME, EMPLOYEE_MIDDLE_NAME)

  • Substitute Name will be included in the CSV report as 2 columns (SUBSTITUTE_LAST_NAME, SUBSTITUTE_FIRST_NAME)

Improvements

Improvements

Leave Related

• Leave Calendar - make font on calendar entries smaller 977

Miscellaneous

• Position Record - Compensation pay rate will now display unit amount from USPS 934

• Improve the manager name for Leave Request and Timesheet Groups 927

• Refresh page notification added when saving Absence Management Config 909

• Allow Absence Management Jobs to be disabled in the configuration 890

  • Will allow districts to determine if they want the enable or disable part of the integration

    • Absence Pulling from Absence Management

    • Leave Balance Sync back to Absence Management

    • Employee Sync back to Absence Management

  • All are enabled by default when the Absence Management Configuration is enabled

• Limit Group / Group Chains views based on roles 883

• Allow submission/recalling of a timesheet from the grid 859

• Add notification when recalling a timesheet 695

• Improve email when bulk resetting passwords 540

• Run Absence Management Absence Sync at a 15m interval 919

• Make Group and Group Chain names case-insensitive 873

• Improve layout of Group Chain Form 974

• Improve grids to show first and last name as separate columns 937

• Allow elevated users to uncheck the sub assigned option on leave requests 921

• Move category property from Leave Request Detail table to Leave Request table 903

• Add a patch to remove bad leave expense records that were missed in 2024.13.0’s release 1002

• Patch to remove old leave balance sync job that was replaced 999

• Leave Export CSV - change appointment type to 1 or 2 for use in USPS Attendance Absence Import 1010

• Data Change Manager - new configuration added to send email to Data Change Managers when data change request is submitted 948

• Mass Approve / Reject leave requests from the home view 947

• Additional Leave Request Details added to the Leave Calendar entry window 946

• Leave Calendar Entries displayed per day 923

• Drop timesheet auto generated property from the database 1020

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