Page Comparison

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Bug Fixes

• Disabled the post button on pending transactions after it is clicked to prevent duplicate postings

• Corrected the account change process to move next year proposed amounts for both budget and revenue

• Patch account change data (specific data). Bug fixed on prior release.

Improvements

• Updated the account change page to include the initial setup for processing a fund change. This will be done by selecting Cash Account Type when creating a new Account change.

  • Fund change is not yet available so this option is not currently functional.

    

  • Account Change grid also specifies Account Type now to help filter in the future for different changes (Account change vs. Fund change). Message field to help with more detail when a change fails.

    

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Bug Fixes

• District received a ‘unexpected error’ when attempting to update a report definition and an unknown property was found

• Payroll Posting will now validate SSN exists on an Employee and prevent posting if it does not. Will receive an error ‘Employee SSN is null’

• Compensation will now allow negative retro next pay to be included in payroll

  • If the Retro amount is a negative amount, will need to ensure that there is enough gross from other pay amounts to cover the negative retro amount.  If the negative retro is larger than the gross from other pay amounts, then the retro amount will not be processed, and a warning will be produced on the payroll error report

    • Warning - Insufficient remaining gross to add negative retro next pay amount -XXX.XX for compensation code: XXXXXXX.  Negative retro pay amount not created.

• EMIS Extract Report - using the wrong value for percent 1 column

  • The values in the Percent Code 1 column comes from the Percent 1 field on Position in the Funding Source group.

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Improvements

• 'Convert Personal Leave To Pay' Report - employee selection no longer includes archived employees

• Employee Onboarding - add timesheet required property to Position form

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• • W2 Archive Individual Forms Job - add year to the job key to make job unique per year

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• WV EFW2 layout change - clear option field that WV does not want included in the submission

  • On the RE record line, position 27 will now be blank.

• Patch to clean up historical data for a specific district

  • district overwrote employee's information with another employee, transposed the SSN

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Bug Fixes

• GAAP buttons have been removed from the Configuration edit page. It can still be accessed from viewing the Configuration page.

• When splitting an item, the numbering for newly created items has been corrected to prevent the removal of leading zeros.

• Acquisitions have been improved to prevent entering invalid fund dimensions. This was causing the Fixed Asset by Source report to fail if there were less than 3 digits in the fund code.

• The Fiscal Year create button has been secured so the INV_GROUP_MANAGER permission (or higher) is required to create fiscal years.

• The Disposition UI has been corrected so that values entered into the fields will not be removed once an item is selected from the drop down. If values are populated prior to selecting the item, only item related values will update. The following fields will no longer be cleared: amount received, authorized by, disposition date, disposition code and error adjustment.

• Improvements to the Brief Asset Listing report

  • Corrected to include original cost values greater than or equal to the amount specified. Previously only included those values that were equal to the amount specified.

  • Updated the report to subtotal by location code when location code is selected as sort.

• Amount fields were updated to ignore special characters. Previously the user would receive an error if they entered a $ or comma as part of the amount being entered.

Improvements

• The beginning balance field has been added to the item grid and the item grid export.

• The /rest/version endpoint has been added and includes the organization name and ID (IRN)

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Bug Fixes

Absence Management Integration

• Absence Management Sync - Absence Management request not matching ESS for Custom Absences. 978

  • Expected the percent_of_day_absencetoken passed from Absence Management to be updated for custom absences.

    Formula in Employee Self Service create and update of leave requests changed to handle the math since ESS cannot rely on this property to be correct from Absence Management.

    • There are 3 properties used from Absence Management to determine the length of an absence (if daily or hourly conversion is required)

      • Shift Type

        • Full Day

        • Half Day AM / PM

        • Custom

      • Employee Hours Per Day

      • Duration Absence

      • If any of these fields are missing, an error will be added to the Process Message on the Absence Management Sync view

    • Flow of Processing is now

    • If Shift Type is Full Day AND Unit is Daily

      • Leave Request will be created for 1 day of leave

    • If Shift Type is Full Day AND Unit is Hourly

      • Leave Request will be created for employee hours per day

    • If Shift Type is Half Day AM/PM AND Unit is Daily

      • Leave Request will be created for 0.5 day of leave

    • If Shift Type is Half Day AM/PM AND Unit is Hourly

      • Leave Request will be created for duration

    • If Shift Type is Custom AND Unit is Daily

      • duration / employee hours per day

        • If result > 1 day, 1 day will be created

    If Shift Type is Custom AND Unit is Hourly

    Leave Request will be created for duration

    The ‘percent_of_day_absence’ field was not calculating as expected for custom leaves that are less than .25 of a day coming from Absence Management. (Any absences that were entered as Half Day or Full Day in Absence Management pulled into ESS as expected).

    • (i.e. AESOP leave request displays as 0.18 but when pulled into ESS, it is showing as 0.25.) 

    • The calculated was corrected and has been documented under the ‘more information’ area of the AESOP Integration chapter: Absence Management Custom Absence Calculation

• Absence Management Sync - Absence Management leave requests will be rounded based on Leave Time Configuration. 982

• AESOP Employee Sync View - handle no user found exception 1011

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• Correct an issue with Data Changes that can result in clearing fields (that are were turned off in the Employee Profile Configuration) when posting data changes to USPS. 966

  • Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.

  • Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.

    • You can look up the Employee in USPS and run the Single Audit Report to find any changes.

  • All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.

• Handle Duo timeout redirect 988

• Handle error on home page caused by the workflows task display index out of bounds 1008

• No Group Chain Dialog displayed when it shouldn’t be 998

Improvements

Absence Management

• Refresh page notification added when saving Absence Management Config 909

• Allow Absence Management Jobs to be disabled in the configuration 890

  • Will allow districts to determine if they want the enable or disable part of the integration

    • Absence Pulling from Absence Management

    • Leave Balance Sync back to Absence Management

    • Employee Sync back to Absence Management

    All are enabled by default when the Absence Management Configuration is enabled

• Limit Group / Group Chains views based on roles 883

• Run Absence Management Absence Sync at a 15m interval 919

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