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Bug Fixes
Disabled the post button on pending transactions after it is clicked to prevent duplicate postings
Corrected the account change process to move next year proposed amounts for both budget and revenue
Patch account change data (specific data). Bug fixed on prior release.
Improvements
Updated the account change UI page to include the initial setup for processing a fund change. This will be done by selecting cash account. Please note, this change is available in the UI only, it Cash Account Type when creating a new Account change.
Fund change is not yet available so this option is not currently functional.
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Account Change grid also specifies Account Type now to help filter in the future for different changes (Account change vs. Fund change). Message field to help with more detail when a change fails.
Internal
Created REST controller for Proposed Amounts
Created REST controller for Budget Scenarios
Refactored translation layer to exclude the fileStore integration
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Bug Fixes
District received a ‘unexpected error’ when attempting to update a report definition and an unknown property was found
Payroll Posting will now validate SSN exists on an Employee and prevent posting if it does not. Will receive an error ‘Employee SSN is null’
Compensation will now allow negative retro next pay to be included in payroll
If the Retro amount is a negative amount, will need to ensure that there is enough gross from other pay amounts to cover the negative retro amount. If the negative retro is larger than the gross from other pay amounts, then the retro amount will not be processed, and a warning will be produced on the payroll error report
Warning - Insufficient remaining gross to add negative retro next pay amount -XXX.XX for compensation code: XXXXXXX. Negative retro pay amount not created.
EMIS Extract Report - using the wrong value for percent 1 column, was using funding source code 2 value
The values in the Percent Code 1 column comes from the Percent 1 field on Position in the Funding Source group.
Improvements
'Convert Personal Leave To Pay' Report - employee selection no longer includes archived employees
Employee Onboarding - add timesheet required property to Position form
W2 Archive Individual Forms Job - add year to the job key to make job unique per year
WV EFW2 layout change - clear option field that WV does not want included in the submission
On the RE record line, position 27 will now be blank.
Patch to clean up historical data for a specific district
district overwrote employee's information with another employee, transposed the SSN
New Features
EMIS Data Extract Report - a new report under Reports>EMIS Reports to extract EMIS reporting data to CSV or Excel-Data.
Patches
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Inventory Releases
Bug Fixes
GAAP buttons have been removed from the Configuration edit page. It can still be accessed from viewing the Configuration page.
Split When splitting an item, the numbering for newly created items has been corrected to prevent the removal of leading zeros.
Acquisitions have been improved to prevent entering invalid fund dimensions. This was causing the Fixed Asset by Source report to fail if there were less than 3 digits in the fund code.
The Fiscal Year create button has been secured so the INV_GROUP_MANAGER permission (or higher) is required to create fiscal years.
The Disposition UI has been corrected so that values entered into the fields will not be removed once an item is selected from the drop down. If values are populated prior to selecting the item, only item related values will update. The following fields will no longer be cleared: amount received, authorized by, disposition date, disposition code and error adjustment.
Improvements to the Brief Asset Listing report
corrected Corrected to include original cost values greater than or equal to the amount specified. Previously only included those values that were equal to the amount specified.
updated Updated the report to subtotal by location code when location code is selected as sort.
Amount fields were updated to ignore special characters. Previously the user would receive an error if they entered a $ or comma as part of the amount being entered.
Improvements
The beginning balance field has been added to the item grid and the item grid export.
The /rest/version endpoint has been added and includes the organization name and ID (IRN)
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Bug Fixes
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Correct an issue with Data Changes that can result in clearing fields that are turned off in the Configuration when posting to USPS. 966
Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.
Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.
You can look up the Employee in USPS and run the Single Audit Report to find any changes.
All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.
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Correct Leave Request Form in the Sub Coordinator view to persist changes. 965
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Leave Request Export - improve user interface to prevent duplicate submission if a user tries to resubmit while processing 972
Absence Management Integration
Absence Management Sync - Absence Management request not matching ESS for Custom Absences. 978
Expected the
percent_of_day_absencetoken passed from Absence Management to be updated for custom absences.Formula in Employee Self Service create and update of leave requests changed to handle the math since ESS cannot rely on this property to be correct from Absence Management.
There are 3 properties used from Absence Management to determine the length of an absence (if daily or hourly conversion is required)
Shift Type
Full DayHalf Day AM / PMCustom
Employee Hours Per Day
Duration Absence
If any of these fields are missing, an error will be added to the Process Message on the Absence Management Sync view
Flow of Processing is now
If Shift Type is
Full DayAND Unit isDailyLeave Request will be created for 1 day of leave
If Shift Type is
Full DayAND Unit isHourlyLeave Request will be created for employee hours per day
If Shift Type is
Half Day AM/PMAND Unit isDailyLeave Request will be created for 0.5 day of leave
If Shift Type is
Half Day AM/PMAND Unit isHourlyLeave Request will be created for duration
If Shift Type is
CustomAND Unit isDailyduration / employee hours per day
If result > 1 day, 1 day will be created
If Shift Type is
CustomAND Unit isHourlyLeave Request will be created for duration
The ‘percent_of_day_absence’ field was not calculating as expected for custom leaves that are less than .25 of a day coming from Absence Management. (Any absences that were entered as Half Day or Full Day in Absence Management pulled into ESS as expected).
(i.e. AESOP leave request displays as 0.18 but when pulled into ESS, it is showing as 0.25.)
The calculated was corrected and has been documented under the ‘more information’ area of the AESOP Integration chapter: Absence Management Custom Absence Calculation
Absence Management Sync - Absence Management leave requests will be rounded based on Leave Time Configuration. 982Correct
AESOP Employee Sync View - handle no user found exception 1011
Leave Related
Under Sub Coordinator grid, corrected the leave request form when sub data was added. 965
Under Leave Management>Export Leave Request Export - improved user interface to prevent duplicate submission if a user tries to resubmit while processing 972
Corrected issue in Leave Request Details where properties were not read only when they should be 971
Fix race condition that causes Generate Period job to fail to find Automatic Period Generator 913
Concurrent approvers can cause a 500 error from Workflows 879
Handle error and provide a better message to the user
Handle hibernate proxy error in the Sub Coordinator view 992
Handle Duo timeout redirect 988
Leave request approval dialog creating leave expenses when it shouldn’t 987
My Leave Requests View allowing edits when approved 975
Creating consecutive leave requests clears Corrected issue where leave expenses area was displayed for leave requests other than professional leave. 987
Corrected ‘My Leave Requests View’ allowing edits when leave requests was already approved 975
Corrected issue when creating consecutive leave requests, it cleared out supervisor property 969
Corrected issue where Leave Request line items were not flowing to timesheets when approved 967
Handle rounding in Leave Expose Handled rounding issue on printed leave expense form for mileage calculations 1004
Corrected Leave Request Form sub category issues 1003 & 981
Sub Category is not reading into the formwas not being saved on leave requests
Sub Category is not validating for those leave types that required a sub category
Corrected issue where Employee Name was missing from Leave Request Analysis reports 1018
Concurrent approvers can cause a 500 error from Workflows 879
Handle error and provide a better message to the user
Corrected issue where Leave Calendar entries displayed full leave length for each daily entry 1017
Sub Coordinator
Handle hibernate proxy error in the Sub Coordinator view 992
Corrected Sub Coordinator Grid - cannot couldn’t edit approved requests 1006Add in order to add sub data 1006
Add a patch to remove bad leave expense records that were missed in 2024.13.0’s releaseHandle error on home page caused by the workflows task display index out of bounds 1008
Timesheets
Fix race condition that causes Generate Period job to fail to find Automatic Period Generator 913
Leave Approved Event Listener - handle overlapping periods when updating timesheets after leave is approved 1014
AESOP Employee Sync View - handle no user found exception 1011
No Group Chain Dialog displayed when it shouldn’t be 998
Leave Calendar entries showing full leave length for daily entries 1017
Automatic Period Generator - correct bug causing hibernate proxy error when selecting positions 1019
Miscellaneous
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Employee Name missing from Leave Request Analysis reports 1018
Employee Name will be included in this CSV report as 3 columns (
EMPLOYEE_LAST_NAME, EMPLOYEE_FIRST_NAME, EMPLOYEE_MIDDLE_NAME)Substitute Name will be included in the CSV report as 2 columns (
SUBSTITUTE_LAST_NAME, SUBSTITUTE_FIRST_NAME)
Improvements
Leave Calendar - make font on calendar entries smaller 977
Compensation pay rate will now display unit amount from USPS 934
Improve the manager name for Leave Request and Timesheet Groups 927
Refresh page notification added when saving Absence Management Config 909
Allow Corrected an issue with Data Changes causing of clearing fields (that were turned off in the Employee Profile Configuration) when posting data changes to USPS. 966
Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.
Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.
You can look up the Employee in USPS and run the Single Audit Report to find any changes.
All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.
Handle Duo timeout redirect 988
Handle error on home page caused by the workflows task display index out of bounds 1008
No 'Applicable Group Chain Dialog box being displayed when attempting to view AESOP related absence in ESS. 998
Improvements
Absence Management
Under System>Configuration>Absence Management Configuration
a refresh page notification was added when saving changes in there. 909
allow Absence Management Jobs to be disabled in the configuration
Will allow , allowing districts to determine if they want the to enable or disable part of the integration
Absence Pulling from Absence Management
Leave Balance Sync back to Absence Management
Employee Sync back to Absence Management
All are enabled by default when the Absence Management Configuration is enabled
890
Limit Group / Group Chains views based on roles 883
Allow submission/recalling of a timesheet from the grid 859
Add notification when recalling a timesheet 695
Improve email when bulk resetting passwords 540
Run Absence Management Absence Sync at a 15m 15 minute interval 919
Make Group and Group Chain names case-insensitive 873
Improve layout of Group Chain Form 974
Improve grids to show first and last name as separate columns 937
Allow elevated users to uncheck the sub assigned option on leave requests 921
Move
Leave Related
Leave Calendar - made font on calendar entries smaller 977
Improved a couple of issues under Sub Coordinator grid: 921
allow elevated users (Admin, District Manager or Leave Manager) the ability to uncheck sub assigned on leave requests
grid will no longer remove leave requests once a sub has been assigned. Instead all requests will stay on the grid regardless of their approval status and users can filter as needed
Under Leave Requests>View Supervisor Leave, moved category property from Leave Request Detail table to Leave Request table so you’re able to sort by category properly on the grid 903
Mass Approve / Reject leave requests from the home view 947
Additional Leave Request Details added to the Leave Calendar entry window 946
Improved how multi-day leave is displayed on Leave Calendar. Entries displayed per day 923
Timesheets
Allow submission/recalling of a timesheet from the grid 859
Add a patch to remove bad leave expense records that were missed in 2024.13.0’s release 1002Patch to remove old leave balance sync job that was replaced 999notification when recalling a timesheet 695
Removed restriction to delete timesheets that were auto generated 1020
User
Improved email notification when using bulk resetting passwords. The email message notes that it was an internal action done by an admin user 540
Made Group and Group Chain names case-insensitive. Regardless of how the name is entered (lowercase/uppercase/combo), when saved, it will force group name to be all lower case 873
Improved ‘available’ and ‘selected’ grid areas of Group Chain 974
Leave Export CSV - change appointment type to 1 or 2 for use in USPS Attendance Absence Import 1010Data Change Manager - new configuration added to
Miscellaneous
Position Record - Compensation pay rate will now display unit amount from USPS 934
Improve the manager name for Leave Request and Timesheet Groups 927
Improve grids to show first and last name as separate columns 937
Under System>Configuration, new option added called ‘Data Change Email Configuration’ that will send email to Data Change Managers when data change request is requests are submitted 948Mass Approve / Reject leave requests from the home view 947
Additional Leave Request Details added to the Leave Calendar entry window 946
Leave Calendar Entries displayed per day 923
Drop timesheet auto generated property from the database 1020
New Features
New Features
Absence Management
Under Absence Management Integration menu option 708
Add new job to sync Employee data nightly back to with Absence Management
Add new matches Employees grid to Sync View
Leave Related
Under Leave Management>Leave Expenses Form Report 341
Include blackout dates on calendars 949
Report, there is download button to print expenses in PDF. Also, when viewing a professional leave request form, button provided at the bottom called ‘Print Leave Expense Form’. 341
Cancelled fully approved leave will email approvers (not originators and approvers ) 944
Include Leave Balances on the approver grid 943Add Employee / Position a group chain can apply 942
Include blackout dates on calendars 949
Timesheets
Add filter flag to Timesheet Export grid to see timesheets with only EXC or OT line items 932
Timesheets Holiday escalated flag - email Timesheet Managers 899
Users
Group Chain: Added ‘matched positions’ icon on Group Chain Grid (and when viewing a group chains) 942
Patches
Patch to remove old leave balance sync job that was replaced 999
Important Highlight 984 (2024.12.1)
disables a job that posts employee data back to Absence Management. This job was added as part of the 2024.12.0 release of Employee Self Service. This was a feature of the HR Kiosk, but a few of the static values used in the HR Kiosk will not work going forward as districts begin to use workflows in the Absence Management application.Add a patch to remove bad leave expense records that were missed in 2024.13.0’s release 1002
Patch to remove old leave balance sync job that was replaced 999
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Workflows Releases
Date | Version | Type |
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Bug Fixes
Improvements
New Features
Patches
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ITC Management Releases
Date | Version | Type |
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