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Bug Fixes
Disabled the post button on pending transactions after it is clicked to prevent duplicate postings
Corrected the account change process to move next year proposed amounts for both budget and revenue
Patch account change data (specific data). Bug fixed on prior release.
Improvements
Updated the account change page to include the initial setup for processing a fund change. This will be done by selecting Cash Account Type when creating a new Account change.
Fund change is not yet available so this option is not currently functional.
Account Change grid also specifies Account Type now to help filter in the future for different changes (Account change vs. Fund change). Message field to help with more detail when a change fails.
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Bug Fixes
District received a ‘unexpected error’ when attempting to update a report definition and an unknown property was found
Payroll Posting will now validate SSN exists on an Employee and prevent posting if it does not. Will receive an error ‘Employee SSN is null’
Compensation will now allow negative retro next pay to be included in payroll
If the Retro amount is a negative amount, will need to ensure that there is enough gross from other pay amounts to cover the negative retro amount. If the negative retro is larger than the gross from other pay amounts, then the retro amount will not be processed, and a warning will be produced on the payroll error report
Warning - Insufficient remaining gross to add negative retro next pay amount -XXX.XX for compensation code: XXXXXXX. Negative retro pay amount not created.
EMIS Extract Report - using the wrong value for percent 1 column, was using funding source code 2 value
The values in the Percent Code 1 column comes from the Percent 1 field on Position in the Funding Source group.
Improvements
'Convert Personal Leave To Pay' Report - employee selection no longer includes archived employees
Employee Onboarding - add timesheet required property to Position form
W2 Archive Individual Forms Job - add year to the job key to make job unique per year
WV EFW2 layout change - clear option field that WV does not want included in the submission
On the RE record line, position 27 will now be blank.
Patch to clean up historical data for a specific district
district overwrote employee's information with another employee, transposed the SSN
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Bug Fixes
GAAP buttons have been removed from the Configuration edit page. It can still be accessed from viewing the Configuration page.
When splitting an item, the numbering for newly created items has been corrected to prevent the removal of leading zeros.
Acquisitions have been improved to prevent entering invalid fund dimensions. This was causing the Fixed Asset by Source report to fail if there were less than 3 digits in the fund code.
The Fiscal Year create button has been secured so the INV_GROUP_MANAGER permission (or higher) is required to create fiscal years.
The Disposition UI has been corrected so that values entered into the fields will not be removed once an item is selected from the drop down. If values are populated prior to selecting the item, only item related values will update. The following fields will no longer be cleared: amount received, authorized by, disposition date, disposition code and error adjustment.
Improvements to the Brief Asset Listing report
Corrected to include original cost values greater than or equal to the amount specified. Previously only included those values that were equal to the amount specified.
Updated the report to subtotal by location code when location code is selected as sort.
Amount fields were updated to ignore special characters. Previously the user would receive an error if they entered a $ or comma as part of the amount being entered.
Improvements
The beginning balance field has been added to the item grid and the item grid export.
The /rest/version endpoint has been added and includes the organization name and ID (IRN)
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Bug Fixes
Absence Management Integration
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Under Sub Coordinator grid, corrected the leave request form when sub data was added. 965
Under Leave Management>Export Leave Request Export - improved user interface to prevent duplicate submission if a user tries to resubmit while processing 972
Corrected issue in Leave Request Details where properties were not read only when they should be 971
Corrected issue where leave expenses area was displayed for leave requests other than professional leave. 987
Corrected ‘My Leave Requests View’ allowing edits when leave requests was already approved 975
Corrected issue when creating consecutive leave requests, it cleared out supervisor property 969
Corrected issue where Leave Request line items were not flowing to timesheets when approved 967
Handled rounding issue on printed leave expense form for mileage calculations 1004
Corrected Leave Request Form sub category issues 1003 & 981
Sub Category was not being saved on leave requests
Sub Category is not validating for those leave types that required a sub category
Corrected issue where Employee Name was missing from Leave Request Analysis reports 1018
Employee Name will be included in this CSV report as 3 columns (
EMPLOYEE_LAST_NAME, EMPLOYEE_FIRST_NAME, EMPLOYEE_MIDDLE_NAME)Substitute Name will be included in the CSV report as 2 columns (
SUBSTITUTE_LAST_NAME, SUBSTITUTE_FIRST_NAME)
Concurrent approvers can cause a 500 error from Workflows 879
Handle error and provide a better message to the user
Corrected issue where Leave Calendar entries showing displayed full leave length for each daily entries entry 1017
Sub Coordinator
Handle hibernate proxy error in the Sub Coordinator view 992
Corrected Sub Coordinator Grid - cannot couldn’t edit approved requests 1006Add in order to add sub data 1006
Add a patch to remove bad leave expense records that were missed in 2024.13.0’s release
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Fix race condition that causes Generate Period job to fail to find Automatic Period Generator 913
Leave Approved Event Listener - handle overlapping periods when updating timesheets after leave is approved 1014
Automatic Period Generator - correct bug causing hibernate proxy error when selecting positions 1019
Miscellaneous
Correct Corrected an issue with Data Changes that can result in causing of clearing fields (that were turned off in the Employee Profile Configuration) when posting data changes to USPS. 966
Data Changes couldn’t be posted to USPS until ESS 2024.11.0 was released on 9/28/2024.
Any Data Change posted to USPS will need to be reviewed to make sure the data was correctly changed in USPS.
You can look up the Employee in USPS and run the Single Audit Report to find any changes.
All outstanding Data Change Requests created prior to installing 2024.11.3 should be rejected and resubmitted (if applicable) to make sure all fields and values are included in the request to USPS.
Handle Duo timeout redirect 988
Handle error on home page caused by the workflows task display index out of bounds 1008
No 'Applicable Group Chain Dialog box being displayed when it shouldn’t be attempting to view AESOP related absence in ESS. 998
Improvements
Absence Management
Under System>Configuration>Absence Management ConfigurationRefresh
a refresh page notification was added when saving
changes in there. 909
allow Absence Management Jobs to be disabled in the configuration
Will allow , allowing districts to determine if they want the to enable or disable part of the integration 890
Limit Group / Group Chains views based on roles 883
Run Absence Management Absence Sync at a 15m 15 minute interval 919
Leave Related
Leave Calendar - make made font on calendar entries smaller 977
Allow elevated users to uncheck the sub assigned option on leave requests 921
Move
Improved a couple of issues under Sub Coordinator grid: 921
allow elevated users (Admin, District Manager or Leave Manager) the ability to uncheck sub assigned on leave requests
grid will no longer remove leave requests once a sub has been assigned. Instead all requests will stay on the grid regardless of their approval status and users can filter as needed
Under Leave Requests>View Supervisor Leave, moved category property from Leave Request Detail table to Leave Request table so you’re able to sort by category properly on the grid 903
Mass Approve / Reject leave requests from the home view 947
Additional Leave Request Details added to the Leave Calendar entry window 946
Improved how multi-day leave is displayed on Leave Calendar. Entries displayed per day 923
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Allow submission/recalling of a timesheet from the grid 859
Add notification when recalling a timesheet 695
Drop timesheet Removed restriction to delete timesheets that were auto generated property from the database 1020
User
Improve Improved email notification when using bulk resetting passwords. The email message notes that it was an internal action done by an admin user 540
Make Made Group and Group Chain names case-insensitive 873Improve layout . Regardless of how the name is entered (lowercase/uppercase/combo), when saved, it will force group name to be all lower case 873
Improved ‘available’ and ‘selected’ grid areas of Group Chain Form 974
Leave Export CSV - change appointment type to 1 or 2 for use in USPS Attendance Absence Import 1010
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Position Record - Compensation pay rate will now display unit amount from USPS 934
Improve the manager name for Leave Request and Timesheet Groups 927
Improve grids to show first and last name as separate columns 937
Data Change Manager - new configuration added to Under System>Configuration, new option added called ‘Data Change Email Configuration’ that will send email to Data Change Managers when data change request is requests are submitted 948
New Features
Absence Management
Under Absence Management Integration menu option 708
Add new job to sync Employee data nightly back to with Absence Management
Add new matches Employees grid to Sync View
Leave Related
Under Leave Management>Leave Expenses Form Report Report, there is download button to print expenses in PDF. Also, when viewing a professional leave request form, button provided at the bottom called ‘Print Leave Expense Form’. 341
Cancelled fully approved leave will email approvers (not originators and approvers ) 944
Include Leave Balances on the approver grid 943
Include blackout dates on calendars 949
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Add filter flag to Timesheet Export grid to see timesheets with only EXC or OT line items 932
Timesheets Holiday escalated flag - email Timesheet Managers 899
Users
Add Employee / Position a group chain can apply Group Chain: Added ‘matched positions’ icon on Group Chain Grid (and when viewing a group chains) 942
Patches
Patch to remove old leave balance sync job that was replaced 999
Add a patch to remove bad leave expense records that were missed in 2024.13.0’s release 1002
Patch to remove old leave balance sync job that was replaced 999
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