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Proposed budget and anticipated revenue amounts appear on the grid based on the fiscal year selected. The proposed amounts populate on the expenditure/revenue accounts during PROMOTE (which is when they are added to the proposed amount grid). The proposed amount grid is the working area where they can add/remove/edit their proposed amounts.
Create Proposed Amounts
To enter proposed amounts manually, use the 
option.
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TIP: Once proposed amounts have been 'applied' to existing budgets or next year proposed amounts, the amounts on the grid can be deleted. If the Proposed amounts being deleted from the grid (after being applied) include Next Year Proposed amounts, these amounts will be removed from the expenditure/revenue account until July is made the current period.
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Current period is May and an expenditure account has $1000 in the proposed amount grid for Next Year Proposed. When viewing this account under the Core menu, the expenditure account will have $1000 in the NY Proposed amount and once the user APPLYs the amount(s) using temporary, this will set the $1000 as the initial budget for the next fiscal year when the posting period of July is made current. If the account is deleted from the proposed amounts grid after Apply is used, the NY proposed amount will no longer show on the expenditure account but will populate this amount as the initial budget amount when July is made the current posting period. |
Applying Proposed Amounts
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You cannot choose specific accounts to apply amounts to. It will apply the amounts to all accounts on your proposed amounts grid for the specified Fiscal Year. If there are checkboxes selected in the grid, the Apply button will show as disabled. |
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When applying new Proposed Amounts for the next Fiscal Year, the new (July) posting period does not need to be created or opened. The process will automatically create the Posting Period and give you a informational warning.
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- Select the Fiscal Year (from the grid) you want the figures applied to.
- Click on
. The following box will appear:
- Transaction Types include:
- If 'Temporary' is selected, 'full year' is checked by default. This indicates the temporary initial budgets hold true for the entire year. The 'Update the GAAP Original Estimate amounts' is checked by default. If you do not wish to set the GAAP Original Estimate amounts at the time you're applying your temporary figures, uncheck the box.
- If 'Temporary' is selected and 'full year' is unchecked, this indicates the temporary initial budgets could change during the fiscal year.
- If 'Permanent' is selected, 'full year' is checkmarked automatically and cannot be unchecked. This indicates these are permanent initial budgets. The 'Update the GAAP Original Estimate amounts' will be set automatically at the time you're applying your permanent figures. You do not have the option to uncheck this box.
- If 'Adjustment' is selected, it adjusts the existing budgets via additions/deductions. The 'Update the GAAP Original Estimate' amounts box is not checked by default but is available to check if the adjustments should apply to the GAAP Original Estimate amount.
- Effective date
- When selecting Temporary or Permanent transaction types, the date automatically defaults to the first day of the fiscal year selected.
- When selecting Adjustment transaction types, the date must be manually entered. Adjustments will be included in the MTD Expendable or MTD Receivable amounts based on the entered date.
- Transaction Types include:
- Click on to proceed with applying the proposed figures as the initial budget/revenue estimates for the fiscal year selected.
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