Accounts Receivable Processing

NOTE: The Account Receivable Module must be installed before you can access the Accounts Receivable menu.

CREATE LEDGER CODES

• Go to Accounts Receivable>Ledger Codes
• Click on +CREATE+ 
• Enter Details:
  • Code - can be numeric and/or alphanumeric with a maximum length of 15 characters.
  • Description
  • Days Til Due: (optional) sets the due date of the billing to the current date plus the amount of days entered
• Click on Save.

CREATE PAYMENT LOCATIONS

• Go To Accounts Receivable>Payments Locations
• Click on +CREATE
• Enter Details:
  • Location #
  • Name
  • Check box if this location should be the default payment location (can have only one default location)
  • Enter rest of the address information, emailed and phone number.
• Click on Save.

CREATE AR or VENDOR CUSTOMERS

• Go to Accounts Receivable>Customers
• Two options: Create an AR Customer or Create a Vendor Customer
  • click on +CREATE AR CUSTOMER tab to add an AR Customers type 
    • Enter Details:
      • Enter Customer number (or let it default to next one on file)
      • Enter Name 1 and (optional) Name 2 
      • Select Customer Type:
        • CUSTOMER
        • EMPLOYEE
        • STUDENT
      • Enter the rest of the customer address, phone and fax information.
    • Click on Save
  • click on +CREATE VENDOR CUSTOMER to add an existing USAS-R Vendor to the Customer grid.
    • Leave blank to use the USAS-R Vendor #
    • Enter the vendor name or number to filter down and select the existing USAS-R vendor you want to add to the Customer grid
    • Click on Save

• Go to Transactions/ Receipts
• Click on +Create
• Enter Details:
  • Receipt # (System will auto assign if left bank)
  • Date (System will auto assign if left bank)
    
  • Received From
    
  • Description
• Click on the + to enter line item details
  • Description
  • Type  (RC or RX)
  • Amount (If a negative amount be sure to preceed the amount with -)
  • Account  (When entering an account, partial codes can narrow the search (i.e. 001-11-)
• Enter additional Items by either:
  • Clicking on the + at the bottom left to enter another item
  • Clicking the  to duplicate the previous line
  • Click the + within the receipt to add an item between already entered items
• Use the up and down arrows to change the order of the items entered
• Delete an item by clicking the x within the receipt
• Click on Save
• Click the X in the upper right corner of the work screen to close the window

After these steps have been completed you will be ready to create billings.  Refer to the USASAR documentation for creating billings, credits and customer statements.