PAYABLES PROCESS
Go to Transaction/AP Invoices (Legacy)
Enter Purchase Order Number
- Enter Invoice information
- VALIDATE
- POST
ALTERNATIVE:
Go to Transactions/Purchase Orders
Filter Grid to find Purchase Order, Click on 
"Invoice". You will be taken to AP Invoice (Legacy)
- Enter Invoice information
- VALIDATE
- POST
Go to Transaction/Payables
- From Vendor tab, select payables to post disbursements to (this option totals disbursement by vendor)
OR:
- From Detail tab, select payables to post disbursements to (this option totals disbursement by chosen items from the PO)
- Click Post Selected
- Choose options from Post Disbursements window
- ✓POST (At this point funds are expended from the accounts)
- Continue to Print ** (This will take you to Transactions/Disbursements grid
Go to Transaction/Disbursements *** (You will be at this screen from the above process)
- Select the Payable just posted or click on the 'Show Printable' box to display all disbursements without a check number assigned to them
- Click Generate Print File
- Enter: Check # or let auto assign
- Checkmark 'Print Electronic Checks" if you want a check number assigned to an electronic disbursement
- Output type
- Check form
- Click GENERATE (Will get a PDF of check)
Modify Invoice
Go to AP Invoice (Legacy)
- Search for Invoice by entering beginning and ending dates, PO #, or Invoice #
- Click on Find
- Select Invoice, to modify, from results grid
- Click Modify
- Enter correcting information
- Click Validate
- Click Post
**After payables are posted (this is the point in time they are expended from your books); you can chooseto print now or print at a later time
***Disbursement grid is a listing of all transactions that have been expended/posted to USAS, even if a check number has not been assigned/printed