Receipt and Refund Processing

RECEIPT CREATION

CREATE A RECEIPT

• Go to Transactions/ Receipts
• Click on +Create
• Enter Details:
  • Receipt # (System will auto assign if left bank)
  • Date (System will auto assign if left bank)
    
  • Received From
    
  • Description
• Click on the + to enter line item details
  • Description
  • Type  (RC or RX)
  • Amount (If a negative amount be sure to preceed the amount with -)
  • Account  (When entering an account, partial codes can narrow the search (i.e. 001-11-)
• Enter additional Items by either:
  • Clicking on the + at the bottom left to enter another item
  • Clicking the  to duplicate the previous line
  • Click the + within the receipt to add an item between already entered items
• Use the up and down arrows to change the order of the items entered
• Delete an item by clicking the x within the receipt
• Click on Save
• Click the X in the upper right corner of the work screen to close the window

EDIT A RECEIPT

• Go to Transactions/ Receipts
• Enter filters in grid rows to find the receipt to edit
• Click on the   to edit the receipt
• Modify current info or click + to add additional items
• Click SAVE
• Click the X in the upper right corner of the screen to close the window

CLONE A RECEIPT

• Go to Transactions/ Receipts
• Enter filters in grid rows to find the receipt to clone
  
• Click on the "eye" to view the receipt you want to clone
  
• Click on the "clone" button on the top left of the window
  
• Enter new receipt number
  
• Make any necessary changes
  
• Click on SAVE
  
• Click the X in the upper right corner of the cloned receipt to close the window
  
• Click the X in the upper right corner of the original receipt to close the window 

Receipts can be printed in a batch or one at a time

REFUNDS 

Create a Refund

• Go to Transactions/Refunds
• Click on +Create
• Enter Details:
  • Refund # (System will auto assign if left blank)
  • Date (System will auto assign if left blank)
  • Refunded to
    
  • Description
    
  • If a Refund Check is needed: Checkmark 'Create check'
    
    • Enter Check Date (system will auto assign if left blank)
    • Enter the vendor
  • Click on the + to enter line item details:
    
    • Amount
      
    • Description
      
    • Account
      
• Click on Save to post the refund (and possible disbursement) to the system. 
• To assign a check number to the refund disbursement, go to Transactions/Disbursements
• Query grid for Refund to issue check number to
• Click on the check box at the beginning of the row to choose the refund
• Click Generate Print File
• Enter Details:
  • Check # or let auto assign
  • Choose Sort Options
  • Choose output type
• Click Generate
  

Edit a Refund

NOTE: Refunds with an associated check cannot be reversed

Existing refunds from an open posting period may be modified.  Only fields that are allowed to be edited will be displayed.

• Go to Transactions/Refunds
• Enter filters in grid row to find the refund to edit
• Click on  to edit the refund.
• Modify current info or click on + to add additional items
• Click SAVE

Clone a Refund

• Go to Transactions/Refunds
• Enter filters in grid row to find the refund to clone
• Query for the refund to be cloned
  
• Click CLONE
  
• Enter necessary information:
  
  • Refund Number
    
  • Date (System will auto assign if left blank)
    
  • Any additional changes necessary
    
• Click SAVE