ODDEX Release v4.28.0

This outlines updates to the ODDEX application included with release v4.28.0 on 19 Mar 2025

Note: This update does not require a version change

Enhancements

ODDEX - Update needed to allow students claimed for the FY26 school year to be visible in the applicable ODDEX screens, when the 2026 school year is selected.

ODDEX Release v4.28.0

This outlines updates to the ODDEX application included with release v4.28.0 on February 28, 2025.

Enhancements 

• ODDEX/Grad - Updates included to begin importing data for the Student Support and Intervention Inventory (SSII) Tool. No data will be visible until the UI updates are released as part of a future, unscheduled, release.

• CNDC - Modified the prior district matching to exclude records for withdrawn students. Having these students included as a prior district match was causing confusion at districts.

• Grad/EWS - Additional data exports added. These will include data from the various EWS tabs not already included in the full Student Export.

Problems Corrected

• CNDC - Modified the prior district matching to mark students as reduced if at the prior district reduced was the applicable benefit level. These were always getting marked as a free benefit. The student benefit level for these records will now reflect the level as it applied at the prior district whether it be free or reduced.

ODDEX Release v4.27.0

This outlines updates to the ODDEX application included with release v4.27.0 on January 30, 2025.

Enhancements 

• Grad/EWS - Modified the behavior of the configuration screen and how it returns to the other screens. The processing is now more user friendly.

• Grad/Progress Reports - Added sorting capabilities on the Admission Date, Grade, Building IRN columns.

• CNDC - Added a selection for a range on the match date. While this match date is not on the screens or in the export, it is provided as a selection in the event a user needs to select records that were matched based on a specific date range. This could be useful for CEP districts.

• CNDC - Modified the export tracking to record when all exports are ran, not just the vendor export, as was the case in the past.

Problems Corrected

• Grad/EWS - A change to the withdrawn reason reported to DEW was not reflected in the EWS data screens. All students with a change on this element will self-correct within ODDEX by February 3, 2025.

ODDEX Release v4.26.0

This outlines updates to the ODDEX application included with release v4.26.0 on January 2, 2025. 

Note: No version increment was needed for this update.

Enhancements

• Tuition - Reviewing flagging for Tuition Window 2 was opened.  

ODDEX Release v4.26.0

This outlines updates to the ODDEX application included with release v4.26.0 on December 11, 2024. 

Enhancements

• Grad/EWS - The description on the Basic Risk tab was changed from 'No data to display' to 'No courses to display' when a student did not have any at risk or failing courses.

• CNDC - Improvements to matching process

Problems Corrected

• SCR - Corrected a problem with the SSID changes that was introduced with the FX record implementations in release 4.25.0.  The 'change to SSID' data was not getting displayed for the student.   The display of the 'change to SSID' will correct itself when districts submit their SCR data again after this release is implemented.  

• CNDC - Corrected a problem with the DEW reports where district names with a comma in them were not handled properly, causing the report result columns to be inaccurate.

• CNDC - Corrected an issue where the list of matching fields was not always accurate.  Only the matching fields from the initial match run were getting stored, nothing from later match runs were included.   This was causing confusion as to why a record was or was not a full or potential match.

ODDEX Release v4.25.0

This outlines updates to the ODDEX application included with release v4.25.0 on November 8, 2024. 

Enhancements

• Grad/Progress Reports/Individual Students - added grades 7 and 8 to the grade selection drop down options.

• SCR - Added support for the submission of the FX records by districts.   These records are being converted to GI and FS data by the SCR collection request and will show in ODDEX as if the district submitted the actual GI and FS records with an '81' withdrawn record.  These will show as inactive.   Districts will not see any reference to an FX data record in ODDEX.

• CNDC - Reports were added for use by only DEW staff.   District personnel will not see these report options.

Problems Corrected

• Grad/Progress Reports/Individual Students - The value included in the GRAD_REQ_EXMPT_STATUS_CODE column of the Course Credits export was not accurate. 

ODDEX Release v4.24.3

This outlines updates to the ODDEX application included with release v4.24.3 on Sept. 26, 2024. 

Problems Corrected

• ODDEX - Updates that had been made for the v4.24.0 release were lost when the v4.24.2 release went out on September 20, 2024.  This release reinstates the updates from the 4.24.0 release in addition to the 4.24.2 update. 

ODDEX Release v4.24.2

This outlines updates to the ODDEX application included with release v4.24.2 on Sept. 20, 2024. 

Problems Corrected

• Grad | EWS - Corrected an issue that affected several districts where the application would produce a stack dump when they attempted to access the Students option of the EWS submenu. 

ODDEX Release v4.24.0

This outlines updates to the ODDEX application included with release v4.24.0 on August 7, 2024. 

Note: This change does not require a full release of ODDEX.

Enhancements

• SOES - Enabled enrollment reviews for school year 2024-25.

• SOES - Enabled calendar approvals for sponsors for school year 2024-25.

ODDEX Release v4.24.0

This outlines updates to the ODDEX application included with release v4.24.0 on August 6, 2024.

Enhancements

• CNDC - Modified to allow a district to reactivate students they had uploaded and then removed by accident.   This would be only for students included as part of an upload and are non-EMIS reported.  To reactivate any student, the user must first utilize All (blank) in the Benefit Level filter criteria and then selecting the student.   The student will show with strike-through and a Reactivate link in blue.  The details pertaining to the re-activation can be included in the vendor export if needed by these entities.

• Grad/PTG - The summary screen will now include all districts that have reported grad data for a student.  These will appear in the sub-agency select with the district name, IRN and school year in which it was reported.  At the beginning of each school year, there will be no grad data, grade level or building IRN available.   The district would want to select a student, and in the sub-agency select, choose the prior school year from the drop-down if there is a need to view the graduation data that is available.  The new school year grad data should start populating in ODDEX sometime in mid-late September.  

• ODDEX - Changed default school year to 2025

Problems Corrected

• Grad/PTG - A recent change introduced a problem where no students would display when selecting Progress > Individual Students from the Navigation bar.  Any student the age of 14 and older is now included in the summary listing. 

ODDEX Release v4.23.0

This outlines updates to the ODDEX application included with release v4.23.0 on July 25, 2024.

Enhancements

• CCP - Added the ability to select records by a building IRN.   This option applies only to the LEAs and not the higher education entities.

• CCP - Closed school year 2022-23 reporting.

• Grad - Added the ability to select data by a particular school year as is found in other modules of ODDEX.

• SCM - Improved the user interface on the cancel claim screen.   Previously, if a student was claimed while multiple enrollments were in effect and then a cancel was started for the same student, the data about the claims displayed in such a manner that it was difficult to decipher the claimed from entities.   The screen was modified to provide 1 display row for each student involved in the claim one is trying to cancel.  If there is more than 1 for a single student, these will display in a list.

• Grad/EWS - Modified the upload process for the local defined indicators so if a district provides the 'N/A' value in the 2nd element of the CSV file, they are not required to provide a 3rd element in the CSV file.   The 'N/A' means 'does not apply' so no 3rd element is needed. 

• SCR - Modified the data import to include the new EMIS ID and Local use ID elements.   These will be stored in the ODDEX database starting with this release, but will not yet display anywhere in the ODDEX application modules.

• Grad/EWS - Placeholder records are being created for student enrollment submitted to SCR.   This is being done so districts can see all students in the EWS from the start of the school year.  The actual EWS data will populate for these students when we receive it from DEW.

Problems Corrected

• SCM - Corrected a case where under rare circumstances, a district was able to claim the same student more than once, within the same school year.

ODDEX Release v4.22.0

This outlines updates to the ODDEX application included with release v4.22.0 on July 2, 2024.

Problems Corrected

• SCM - Corrected an issue that created a stack dump when claiming a student.  This happened only when a district was claiming a student for a new school year and that same student was enrolled and withdrawn at the district in the prior school year.

• Grad/EWS - Corrected an issue with the export that prevented a value of '0' from being included as '0'.   Instead the value in the export file would be empty or blank.  

• Grad/EWS - Adjusted the roles to eliminate issues which caused DEW users with the Data View-PTG role to not have access to the EWS data.

• Grad/EWS - Corrected a problem that prevented a user with the Data View-PTG role from having access to the User or Agency data. 

• Grad/PTG - The student grade level included on the summary listing was not always accurate.

• Grad/PTG - The student Building IRN included on the summary listing was not always accurate.

Enhancements

• CNDC - Removed the Qualified Date from all screens to prevent confusion.  This date did represent the date the student was first matched, but does not represent when the student is eligible for meal benefits.   The users will still be able to select records by this date even though it is not on the screen view.

• Records/Single Student/Grad Cohort - The Data View-PTG and Data Manager-PTG roles now have access to the Grad Cohort tab under Records/Single student.

ODDEX Release v4.21.1

This outlines updates to the ODDEX application included with release v4.21.1 on June 14, 2024.

Problems Corrected

• Grad - Resolved issue that prevented certain ODE users with the Dataview-PTG OEDS Role from accessing the Early Warning System

ODDEX Release v4.21.0

This outlines updates to the ODDEX application included with release v4.21.0 on June 13, 2024.

Enhancements

• Grad - Implemented the Early Warning System application.

ODDEX Release v4.20.0

This outlines updates to the ODDEX application included with release v4.20.0 on June 6, 2024.

Enhancements

• ODDEX - Updates to begin importing of data needed for the Early Warning System options of Grad.   No data will be viewable until the application UI is released in the near future.

• CNDC - Updates needed for the School Year end Roll-over.   Districts will have a new export option to assist with those students they included in CNDC for school year 2023-24 using a manual upload.   The export will provide a file the district can use for the upload in the 2024-25 school year.   All other students will get included in CNDC when SCR data is submitted for 2024-25.

• CNDC - Added a school year selection on the navigation bar.

• SCR - Updates to the rules processing as related to the new 'TC' sent to reason.

ODDEX Release v4.19.0

This outlines updates to the ODDEX application included with release v4.19.0 on April 18th, 2024.

Enhancements

• Grad - Modified the Progress Reports screens and exports to exclude any records marked as inactive.

• Grad - Modified the Progress Reports screens to use a different source file for displaying the cohort year.  This change was made for consistency.

• Grad/Program Codes - Modified the user interface of this option to provide a new summary screen for all students enrolled at the district that have a program enrollment record for the selected school year.   The summary will be 1 row per SSID.   When a particular student is selected from the summary, a detail screen for only that student is available.   This detail screen will include all program codes associated with that enrolled student regardless of what IRN reported them from the selected school year and prior school years.   The program codes can be exported as needed for a student from this detail screen as well as the summary screen.

• CNDC - Added processing within the Export option to record each time the Vendor Export is run.   This change is in preparation for data DEW will need beginning in school year 2024-25.

• ODDEX - All references to ODE where change to DEW.

• SOES/CNDC - Modified import of contact data to improve performance.

Problems Corrected

• CNDC - Corrected a problem with the manner CNDC was deciding if the match needed to be ran for a district.   The check on this was causing the match to run a day after the data was uploaded as opposed to on the day the data was uploaded.

ODDEX Release v4.18.0

This outlines updates to the ODDEX application included with release v4.18.0 on March 26th, 2024.

Note: Increment in release numbers not needed.

Enhancements

• ODDEX - Updated to allow student claiming for the 2025 school year.

ODDEX Release v4.18.0

This outlines updates to the ODDEX application included with release v4.18.0 on March 15th, 2024.

Enhancements

• GRAD - A new module is added to the ODDEX application.   The Progress Towards Graduation (PTG) option is under the GRAD module found on the navigation bar.   The roles needed to access this module may be found here.  The documentation for this module may be found here.

ODDEX Release v4.17.0

This outlines updates to the ODDEX application included with release v4.17.0 on March 13th, 2024.

Enhancements

• PTG - Updates needed to begin import of data for this new module.   The UI for this module is expected to be released within a few days.

• SCR - Updated rules for school year 2023-24 to exclude records with the updated exit status reason from the checks.

• Records/Single Student - Modified the displayed data to include a new date field.   This date will represent the last date the district reporting a student had their SCR submissions processed into ODDEX.   This date may be helpful during resolution of conflicts. 

• CNDC - Modified the vendor export configuration so a district can no longer disable the 'Run Date' from the export data.   The 'Run Date' is imperative in proper reporting of Child Nurtition data, thus this change.

• ODDEX - Modified the manner the filters are cleared.

• SOES/CNDC - Data imports were modified to exclude cases where a mismatch of contact data is submitted.  Contact data without a pair of FF and FG records for a single student will be excluded and not imported.

• CCP - Modified the display screens for the Higher Ed Agencies so they no longer see references to 'Districts'.   They will instead see those labeled as 'HEI'.

ODDEX Release v4.16.0

This outlines updates to the ODDEX application included with release v4.16.0 on February 8th, 2024.

Enhancements

• SCR - Modified the FY24 SCR rules to exclude any records with the "EX" sent to reason from the conflict processing checks.

• ODDEX - Modified the data imports to improve the processing time of teacher data used in the claiming module.

• ODDEX - Removed obsolete processing code.

Problems Corrected

• CCP - There were unique situations where a funding override entered by an DEW staff member was deactivated causing the CCP entry to be re-opened for flagging.  The processing was changed so the funding overrides entered by DEW staff take priority and are not inactivated or removed by automated processing.

ODDEX Release v4.15.0

This outlines updates to the ODDEX application included with release v4.15.0 on January 12, 2024.

Enhancements

• WBL - Made modifications to the import process for courses.   This change will improve a districts ability to find students and courses that qualify for the employer WBL tax credit.  It will take until next week for this to be fully implemented so all courses are visible in ODDEX.

ODDEX Release v4.14.0

This outlines updates to the ODDEX application included with release v4.14.0 on December 19, 2023.

Enhancements

• CNDC - Modified the manner the application is marking students who are eligible for meal benefits based on a prior district enrollment.   Students with this eligibility will be marked with a 2 character code to indicate how they qualified for the meal benefit at the prior district.  These 2 character codes will appear in conjunction with the PriorDist indicator.
  

  • MD = Medicaid

  • SN = SNAP

  • TN = TANF

  • FS = Foster

  • HM = Homeless

  • MG = Migrant

  • HE = Household

Problems Corrected

• CNDC - The filtering and selection results were not always accurate.

• CNDC - There was an issue in the event a zip code of greater than zero but less than 5 characters was provided for importing.

ODDEX Release v4.13.0

This outlines updates to the ODDEX application included with release v4.13.0 on December 7, 2023.

Enhancements

• CNDC - Modified the match processing to run nightly.

Problems Corrected

• CNDC - The Upload would not complete for the special case students ESCs needed to manage meals for.

ODDEX Release v4.12.0

This outlines updates to the ODDEX application included with release v4.12.0 on November 8, 2023.

Enhancements

• SCR - Added the new updated exit status field, FS380, to the data accepted and stored for ODDEX.   This element will not be displayed within the application at this time.

• CCP - Adjusted the approval of split courses to assist in making it more clear to the districts which entity is responsible for payment of these courses.   The end user will see a new pop-up warning box if marking an 'Approve' for a split course as this is a rare case.  

• CCP - If a course is not showing as split, the 2 review flags specific to split courses will no longer be available options.

Problems Corrected

• CNDC - Correct a problem with the data import introduced in release 4.11.0.

ODDEX Release v4.11.0

This outlines updates to the ODDEX application included with release v4.11.0 on November 3, 2023.

Enhancements

• SCR - Added an icon to show a generated conflict involves a claimed student.

• ODDEX - Updated logo to reflect change from Ohio Department of Education to Ohio Department of Education and Workforce.    Users will also noticed some references to ODE are changed to DEW.  Additional updates will be made over upcoming weeks in both the application and the wiki page documentation.

• CNDC - Update to algorithm to further improve performance of the student-data matching.

• CNDC/Upload - Modified to use a 7/1 enrollment start date in the current school year if the upload file does not include a specific enrollment start date,

• SCR - Updated to include the option of excluding records claimed by my IRN in the conflict listings.

• ODDEX - The wiki page documentation for all of ODDEX has been moved to a new URL.   Ohio District Data Exchange (ODDEX)

Problems Corrected

• CNDC - SSID changes were not properly identified and processed.

• CNDC/Upload - Corrected an issue that prevented a district from using a value of "U" in the gender element as documented.

• SCR/Not Reported, Mismatched - The conflict IRN drop down was not including the proper IRNs involved in the not reported/mismatched conflicts.  

• CNDC/Upload - Corrected issues with the enrollment start/stop date checking.   Records with an end date before a start date will no longer be allowed.  Enrollment start/stop dates will be validated to ensure they are within the selected school year.  

ODDEX Release v4.10.0

This outlines updates to the ODDEX application included with release v4.10.0 on October 6, 2023.

• ODDEX - Internal updates to improve data imports.

ODDEX Release v4.9.0

This outlines updates to the ODDEX application included with release v4.9.0 on September 29, 2023.

Enhancements

• CNDC - Improvements were made within the matching routines to reduce the time to complete.

• CNDC - Removed the Qualified Date from the export data.

• Users - Modified the display of roles shown under View Access to only include those that apply to the district selected in the navigation bar.  Previously, if an individual had access to more than one district, all roles, for all assigned districts displayed, which slowed the display process down.

Problems Corrected

• CNDC - The Run Date included in the export did not always have the correct date.

ODDEX Release v4.8.0

This outlines updates to the ODDEX application included with release v4.8.0 on September 14, 2023.

Problems Corrected

• Login - Some users were experiencing a problem attempting to access ODDEX.  This was due to a trailing space in the email address from the user's OHID account.  An update has been made to strip off the trailing space allowing the user to authenticate and access the ODDEX application.  

Enhancements

• CNDC - Updates were made to the exports and the summary listing to clearly show how a child is eligible for free or reduced meal benefit.  Qualified By will now show SNAP, TANF or Medicaid.   For the summary listing, a Free/Reduced column has been added where the individual matches are displayed.  The new Free/Reduced column follows the Qualified By column. 

ODDEX Release v4.7.1

This outlines updates to the ODDEX application included with release v4.7.1 on September 8, 2023.

Problems Corrected

• CNDC - Resolved an issue that prevented certain student enrollment situations from being included as a match against ODJFS provided data.   Following the match run that starts tomorrow 9/9, these student will have a match indicator on them.

ODDEX Release v4.7.0

This outlines updates to the ODDEX application included with release v4.7.0 on September 1, 2023.

Enhancements

• CNDC - Updates have been made to the matching process to reduce the number of potential matches on students with a matching last name plus minimal additional data elements.  Districts will see previoulsy identified potential matches become a non match with this update, if the student was not manually matched by district staff.

• ODDEX - Updates were made to return users to the current OH|ID web site URL.

ODDEX Release v4.6.1

This outlines updates to the ODDEX application included with release v4.6.1 on August 23, 2023.

Enhancements

• CNDC - Updates have been made to the matching process to alleviate issues with the process taking too long to process through all of the CNDC participating agencies during the scheduled runs. 

Problems Corrected

• SCR, CNDC - Corrected an issue with the importing of SCR data pertaining to those districts that are participating in CNDC.  This issue affected single districts SCR submission.  

ODDEX Release v4.6.0

This outlines updates to the ODDEX application included with release v4.6.0 on August 18, 2023.

Problems Corrected

• CNDC - Issues with the Upload option have been addressed and corrected.  The Upload option is once again available from the CNDC menu drop down. 

• SOES - There was an issue with the import of contact data.  This problem has been resolved.  Districts that have submitted SOES contact data should see this data reflected in the SOES module after this weekends processing.

ODDEX Release v4.5.5

This outlines updates to the ODDEX application included with release v4.5.5 on August 11, 2023.

Problems Corrected

• CNDC - There were several districts that had used the upload option earlier in the week resulting in some data issues.  Due to the data issues, the matching routine could not be ran against any of the CNDC data.  The matching that was to have run overnight Wednesday (Thursday morning) did not run.  This update corrects the issues with the data so that the matching may be reinstated for it's regular runs.  For EMIS reporting entities, if you have submitted SCR data since 8/8/2023, those submissions will be processed into CNDC over the weekend.  The matching routine will also be executed over the weekend.    
  
  The upload option remains disabled until all of the issues that were discovered earlier this week are corrected.   
  
  Currently the matching is running overnight Monday and Wednesday.  It runs Saturday throughout the day.   

ODDEX Release v4.5.4

This outlines updates to the ODDEX application included with release v4.5.4 on August 9, 2023.

Enhancements

• CNDC - Upload option has been temporarily disabled due to problems that have been identified.

ODDEX Release v4.5.3

This outlines updates to the ODDEX application included with release v4.5.3 on August 8, 2023.

Problems Corrected

• CNDC - If district attempted to upload data with the selected year in the navigation bar set to 2023, the upload was aborting with a stack dump.  This has been corrected to issue a user friendly message stating the selected year is not valid for ODDEX/CNDC. Years prior to 2024 are handled thru Legacy CNDC. 

ODDEX Release v4.5.2

This outlines updates to the ODDEX application included with release v4.5.2 on August 7, 2023.

Enhancements

• CNDC - Updated the module authentication to no longer provide default access for any OEDS roles.  Any user needing access to the CNDC module will have to be assigned roles by their district OEDS Administrator.

ODDEX Release v4.5.1

This outlines updates to the ODDEX application included with release v4.5.1 on August 7, 2023.

Note: No new release number for this change.

Enhancements

• SOES - Enabled school year 2024 review flagging capabilites on both SOES enrollments and Calendars.

ODDEX Release v4.5.1

This outlines updates to the ODDEX application included with release v4.5.1 on August 2, 2023.

Enhancements

• CNDC - The export option from Student Review was modified to include a Run Date column.  

• CNDC - The vendor export from Student Review was modified to include a Run Date column, if configured by the district from within the Vendor Export Configuration option.

ODDEX Release v4.5.0

This outlines updates to the ODDEX application included with release v4.5.0 on July 31, 2023.

Enhancements

• CNDC - Child Nutrition Direct Certification was added as a new module to ODDEX.   Districts who are participants in the Nation School Lunch Program would utilize this module to complete their Direct Certification requirements.   Documentation for this module can be found here.  Details on the OEDS roles for this module can be found here. 

ODDEX Release v4.4.0

This outlines updates to the ODDEX application included with release v4.4.0 on April 20, 2023.

Enhancements

• Records/History - In the additional data display, the attending building name will now be displayed along with the IRN. 

Problems Corrected

• Records/Bulk Export - Corrected a problem where data for students claimed by my IRN was not being included in the export output. 

• ODDEX - The Global Search from the navigation bar was not functioning properly in all cases when linking to the SCR module.

ODDEX Release v4.3.0

This outlines updates to the ODDEX application included with release v4.3.0 on March 8, 2023.

Enhancements

• Setup/Agency - Added the 4 digit tax ID code to the data being stored.   This value will be used in the future Child Nutrition Direct Certification (CNDC) module of the application.  This value is not visible in ODDEX at this time.

Problems Corrected

• Records/Single Student - Corrected an issue with the generation of the PDF output.   The How Received IRN was missing from this printable report.

• Setup/User - The data entry of the email address was allowing the user to include spaces within the email address or trailing it.   These spaces could prevent future logins to the entire ODDEX application for this individual.

ODDEX Release v4.2.1

This outlines updates to the ODDEX application included with release v4.2.1 on February 22, 2023.

Problems Corrected

• SCR - Corrected an issue that caused the Conlficts option to generate a stack dump under certain circumstances.

• CCP - The Higher Eds were unable to utilize the 'export' options.  This issue has been resolved and the export should generate an output file in the chosen format that includes the selected students.  This problem did not impact LEAs and their ability to export.

ODDEX Release v4.2.0

This outlines updates to the ODDEX application included with release v4.2.0 on January 27, 2023.

Enhancements

• CCP - The labeling used for the placeholder courses created by ODE has been changed to provide clarity.  These are now referenced with 'Courses reported by district and not by college'.

• ODDEX - Modified the district and year selection area to prevent wrapping when a district's name was longer.

ODDEX Release v4.1.0

This outlines updates to the ODDEX application included with release v4.1.0 on January 11, 2023.

Enhancements

• Record/Single Student/History - Modified the label for the EMIS English Learner value from LEP to EL to match the current EMIS description.

Problems Corrected

• SCR - When using the New selection options, the prompt to enter Days Since New did not appear for the user.   This problem was introduced in v4.0.0.

• Records/Single Student/History - Corrected an issue with the hover over for the gifted flags.  The formatting was not correct.   This problem was introduced in v4.0.0.

ODDEX Release v4.0.0

This outlines updates to the ODDEX application included with release v4.0.0 on December 19, 2022.

Enhancements

• ODDEX - All of the ODDEX user interface has been modified to be a more friendly format.   Users will experience changes in the look and feel of the screens and selection options, but there are no true functionality changes.   There are some screens, such as the ones where the expand and collapse exist, these have a different method of expanding/collapsing with the end result being the same.   Users may also notice slight differences in the appearance of the navigation bar, global SSID search, along with the screen changes themselves.    Note: The wiki documentation pages have not been updated to reflect all the screen changes as of the date mentioned for this release.    

ODDEX Release v3.58.1

This outlines updates to the ODDEX application included with release v3.58.1 on December 14, 2022.

Problems Corrected

• Records/WBL - Corrected an issue that caused students with prior year eligible WBL courses to not be listed and available for selection.

ODDEX Release v3.58.0

This outlines updates to the ODDEX application included with release v3.58.0 on December 1, 2022.

Enhancements

• SCR - Modified all the 'Help' links to point to the new SCR documentation wiki pages.  These links and updated documentation match up to the SCR menu drop down found within the current navigation bar.

• Records/WBL - Adjusted the manner the random Document Number was generated.

• SCR - Modified the data imports to remove numerics and/or special character formatting from the student first name if that formatting resembles a social security number   In rare cases, a student first name may import blank with this change.

Problems Corrected

• SCR - Corrected an problem with the SCR  extract introduced in v3.57.0.  The extract would return zero records if the user entered any specific selection options.

• Records/WBL - Corrected the generation of the PDF report to ensure that ODE staff are not able to generate a PDF containing a student name.  ODE staff are unable to see student name from the document review option as well. 

ODDEX Release v3.57.1

This outlines updates to the ODDEX application included with release v3.57.1 on October 21, 2022.

Enhancements

• WBL - Added a year selection to this module.  The year will default to the current school year.  If districts need to generate documents for school year 21-22 courses, they will have to change the year in the drop down.

ODDEX Release v3.57.0

This outlines updates to the ODDEX application included with release v3.57.0 on October 13, 2022.

Enhancements

• SCR - Update to the module to improve performance.  The user will see changes to the navigation bar requiring a primary selection of Students, Conflicts or Not Reported/Mismatched.  After the initial selection, districts will see the various options to find records.  Users are required to enter their choices and click on 'find'.   By default for the conflicts, inactive records are excluded.    When records are displayed, the user will see those listed by SSID as opposed to by conflict, as was the case prior.    If one student has 2 conflicts, those will be listed together.  To view the conflict detail, one should click on the conflict code.   To view the data as reported by your IRN, click on the student. 

• SOES, Tuition - Performance improvement related to uploaded documents.

ODDEX Release v3.56.0

This outlines updates to the ODDEX application included with release v3.56.0 on October 5, 2022.

Enhancements

• Records - Added new options to the drop down for Work Based Learning Tax Credit Documentation.  The user will have the option to create the tax credit documents as well as to review all those created.   The roles needed for this portion of the Records module can be found here. 

• Records - Bulk Export - Added more detailed explanation to the screen for use of these options.

• Records - Assessments  - Modified the viewable test scores to include all those reported by the reporting IRN regardless of the date withdrawn for a student.

Problems Corrected

• SCM - Corrected an issue with the display of data in the claiming module that impacted ODE users only.

ODDEX Release v3.55.0

This outlines updates to the ODDEX application included with release v3.55.0 on 28-Mar-2022.

Note: No new version was released for this update

• ODDEX - Updates were made to the ODDEX application attempting to improve performance.   More updates are currently being worked on.

ODDEX Release v3.55.0

This outlines updates to the ODDEX application included with release v3.55.0 on 24-Mar-2022.

Enhancements

• SCM - Modified the prompt for the student first name to include a note that suffixes, such as Jr, Sr, II, III, etc should not be included.   Having suffixes included in either the first or last name being searched for, may prevent a match.

• CCP - Changes were made to improve the performance surrounding course and payment displays.  

• Records - Special Ed Tab - Added a new link on the display of Special Education records that allows a district to view the Special Ed Graduation Required data as reporting on the EMIS FE records.   For any student with this data reported, a link will show to the far right, Grad Exempt.   After clicking on this link, all Special Ed Graduation Required data for the student associated with the Special Education record found on that row, will display. 

• Records - Bulk Export - Added the ability to bulk export the Special Education Graduation Required data.   The users will be required to create a CSV containing the SSIDs they wish to export data for.   This CSV file creation is similar to how the other bulk export options work. 

• Records - Assessment Tab - Added a displayed note at the bottom to remind users that Beginning with the 2021-22 school year, Accomplished replaces Accelerated in the Score Level Label.  Prior year test scores will continue to display as Accelerated unless re-reported in 2021-22.

ODDEX Release v3.54.0

This outlines updates to the ODDEX application included with release v3.54.0 on 17-Feb-2022.

Enhancements

• ODDEX - Enhancements were made to improve logins for ODE staff.

Problems Corrected

• CCP - The option to see the Reports under the drop down was available when the IRN selected was not a Higher Ed.   This was a problem only for users with access to more than one district type.

• SCR - Corrected a case where SCR returned 'No data to Display' when there actually was data to display. 

ODDEX Release v3.53.0

This outlines updates to the ODDEX application included with release v3.53.0 on 21-Jan-2022.

Enhancements

• CCP - Added a new report option to this module.   Users will now have the ability to generate a PDF formatted report that will provide a listing of all the ODE generated courses.   This report is available to both district staff as well as higher education staff.   To generate this report, there is a button the user must click on. 

• Records - History> Single student.  Added an option to print the details found on the screen in a PDF format in addition to the print screen functionality.   To generate this report, the users will click on the PDF icon

  

  on the screen. 

• CCP - Completed a change to allow a course that was inactivated at one point and then reactivated on a later date, to be re-opened for review flagging.   The district will have 45 days from the reactivation date to review.

Problems Corrected

• Users - Corrected a rare case where the ODDEX roles did not get re-instated properly for an employee who previously had the roles revolked in OEDS. 

ODDEX Release v3.52.0

This outlines updates to the ODDEX application included with release v3.52.0 on 4-Jan-2022.

Note: No release version update required.

• Tution - Reviews for Tuition Window #2 opened under the 2021-2022 school year.

ODDEX Release v3.52.0

This outlines updates to the ODDEX application included with release v3.52.0 on 16-Dec-2021.

Enhancements

• SCR - Adjusted the RFIC conflict to exclude a How Received = "J" for all community schools.

Problems Corrected

• SCR - The RFIC conflict was generated in error for community schools when the How Received code of "D" was submitted for a student.  

• Exports - When utilizing the Comma Separated Value (CSV) export format, if a school districts name included a comma, this comma would cause the remaining data columns to be out of their proper order.  The district name will now be enclosed in quotes to eliminate this problem.

ODDEX Release v3.51.0

This outlines updates to the ODDEX application included with release v3.51.0 on 12-Oct-2021.

Enhancements

• SCR - The SCR menu option is now a drop down selection with the following options
  

  

  
  
  

ODDEX Release v3.50.1

This outlines updates to the ODDEX application included with release v3.50.1 on 07-Oct-2021.

Problems Corrected

• SCM - Corrected an issue that allowed a user to enter leading spaces on an SSID or student name.

ODDEX Release v3.50.0

This outlines updates to the ODDEX application included with release v3.50.0 on 02-Oct-2021.

Enhancements

• Records - Bulk Export - Added the ability to export a group of students from the Grad Cohort data tab.   The user must create a CSV formatted file with the SSIDs data is desired for and upload it, similar to the other bulk exports.   The data exported will include all the grad cohort data found for each SSID found in the CSV and include in the cohort tab.  The user can then upload the output file to a spreadsheet and manage it as needed.

• SCM - Modified the school year display to be 20xx - 20xx consistently through the entire module.

• SCM - Modified some of the displays to be more meaningful to the end-user.

• ODDEX - At the record age drop down selection prompts, the description now includes 'Days' to make it clear what that range of values represents.

• ODDEX - Upgrades were made to the database server used by the application.

Problems Corrected

• SCM - If a user has access to multiple districts, they were allowed to switch to another district while in the middle of a claim for a student.   This was happening only under certain conditions and should no longer occur.

• Records - History - Students were being listed multiple times in the summary listing with each one going to the same detail data.   This problem was introduced in a recent release.

ODDEX Release v3.49.4

This outlines updates to the ODDEX application included with release v3.49.4 on 21-Sept-2021.

Problems Corrected

• SCM - Corrected a problem with the assignment of the OEDS roles that allowed a user to claim a student, Enrollment Staff - SCM.   This role was not being properly translated and assigned within the ODDEX application.   This was not related to the actual granting of the role in OEDS.  The process within OEDS was functioning correctly.

ODDEX Release v3.49.2

This outlines updates to the ODDEX application included with release v3.49.2 on 7-Sept-2021.

Note - No release version update required.

• Tuition - FY21 Tuition review flagging disabled.

• CCP  - FY22 Reviews enabled for Courses and Agreements.

ODDEX Release v3.49.2

This outlines updates to the ODDEX application included with release v3.49.2 on 3-Sept-2021.

Enhancements

• SOES - Modified the display of records to eliminate the 'Red-X' icon on students with a blank address.   The 'Red-X' implied no funding for this student and this does not apply for 2021-22.   Instead of the 'Red-X' users will see a 'yellow exclamation point'.

Problems Corrected

• SOES - Corrected an issue that caused a claimed student to be included in the SOES summary listed prior to the time they had been reported as part of the "S" collection submitted to ODE.

ODDEX Release v3.49.0

This outlines updates to the ODDEX application included with release v3.49.0 on 30-Aug-2021.

Note:  No release version update required.

• SOES - School year 2021-22 data is displayed in ODDEX.

• SOES - Enabled the ability for resident districts to see and review enrollment  data community schools have reported.

ODDEX Release v3.49.0

This outlines updates to the ODDEX application included with release v3.49.0 on 26-Aug-2021.

Enhancements

• ODDEX - Added Student Claiming Module (SCM) to the ODDEX application.  The OEDS roles for access to this module are outlined here.   Documentation on the SCM can be found here.

ODDEX Release v3.48.0

This outlines updates to the ODDEX application included with release v3.48.0 on 13-Aug-2021.

Enhancements

• ODDEX - Modifications were made to improve performance.   NOTE - the performance in the SCR module will not be a drastic improvement.   This module remains slow.  Additional updates will be forthcoming.

• SOES - Update was made to the import of the SOES contact data to no longer change an actual value to a NULL and then back again for native language and racial ethnic.

Problems Corrected

• ODDEX - Corrected an issue in the Global SSID search that required use of all capital letters.  This search is no longer case sensitive.

ODDEX Release v3.47.1

This outlines updates to the ODDEX application included with release v3.47.1 on 13-Jul-2021.

Enhancements

• SCR - Reverted a change made in release 3.46.0.   SCR will no longer have the 'Exclude Hidden' checkbox marked as the default.   This was removed attempting to improve performance.   The feature may be added back to SCR at a later date.

ODDEX Release v3.47.0

This outlines updates to the ODDEX application included with release v3.47.0 on 24-May-2021.

Enhancements

• Records - Single Student - Modified to adjust the extraction of single GD tests to subtract 500 from the test score for 2021 and beyond records.   This change was completed based on ODE updates for these tests.   Prior year tests are not impacted.

• Records - Bulk Export - Modified to adjust the extraction of GD tests to subtract 500 from the test score for 2021 and beyond records.   This change was completed based on ODE updates for these tests.  Prior year tests are not impacted.

• Setup - Users - Modified to display the last login date on the summary screen.

Problems Corrected

• CCP - Corrected a performance issue with the query and display of CCP records.   This issue was introduced into CCP with update 3.45.0 in March.

• CCP - Corrected a problem with the display of courses as submitted by school districts.   If a course was submitted to ODE and then later not submitted, that course was still being displayed in ODDEX.   This has been corrected and the course list being displayed will match what the district has most recently reported to ODE as part of their staff/course reporting.

ODDEX Release v3.46.4

This outlines updates to the ODDEX application included with release v3.46.4 on 13-May-2021.

Note: There is no version increment for this update

Procedures were run against the ODDEX data to inactivate the Setup/User records for former employees.   The User records for these staff should no longer be included in ODDEX. 

ODDEX Release v3.46.4

This outlines updates to the ODDEX application included with release v3.46.4 on 23-April-2021.

Problems Corrected

• ODDEX - Users with an email address which was in an invalid format were unable to log into ODDEX.  Any user with an invalid email will now be able to log in, but will be redirected to the User module setup screen to enter a correctly formatted email address.  

ODDEX Release v3.46.3

This outlines updates to the ODDEX application included with release v3.46.3 on 16-April-2021.

Problems Corrected

• ODDEX - Corrected a problem with the navigation bar that caused the SCR option to appear out of place and then in turn required the user to refresh their screen to be able to select any of the options.

ODDEX Release v3.46.0

This outlines updates to the ODDEX application included with release v3.46.0 on 4-April-2021.

Enhancements

• ODDEX - Updates included to synchronize the users and roles in ODDEX with the users and roles assigned in OEDS at each IRN.   Nightly, the processing will ensure the users and roles set up in OEDS matches the users and roles in ODDEX.    This will eliminate cases where an employee leaves or retires and still shows in the User list found within ODDEX.   Upon the initial login after this update is in place, users will be required to examine their User setup and update or accept.   Users are asked especially to review email addresses and contact data included here.   The login process will not change.   When a user logs in, their access and roles are defined real time with the OEDS values.

• SCR - The import process has been changed to eliminate the special characters such as "/" from a student's middle name.   These special characters are included by some Student Software vendors.  

• CCP - Change the icon for the enrl_split_but_my_lea_to_pay_all review flag to be a green check mark as opposed to a yellow exclamation point.   This review flag represents payment is approved, thus the green check applies.

• SCR - Modified the SCR conflict rules to include the How Received = G in the EPCT, AFIC and AFPY checks.   This change may cause more conflicts to generate.

• SCR - Modified the SCR conflict rules to no longer exclude the 35 withdrawal code in the RFIC and STIC checks.   This change may close some conflicts and may cause others to open.

• SCR - Changed the process to make 'Exclude Hidden' and 'Exclude Inactive' the defaults when entering into SCR.   This will eliminate records with strike thru from displaying as well was as those conflicts the district has temporarily chosen to not see.   The user can override the defaults by unchecking those boxes and clicking the 'Find'.  This change was implemented to improve performance.

ODDEX Release v3.45.0

This outlines updates to the ODDEX application included with release v3.45.0 on 11-Mar-2021.

Enhancements

• CCP - Higher Education Entities (HEIs) will be provided a link to the ODE Report explanation pages directly from the page that displays the available reports.   When clicked on, the link will open in a new browser window.  More information on this can be found on the new HEI Reports wiki page.

• CCP - When a course involves a split payment between 2 LEAs the 'Approval' button is no longer available from the detail screen.   With these types of courses, the user will be required to go into the Review screen and make a decision on how this course is to be approved or a review flag set.

• CCP - Changes were made to prevent the "ENRL SPLIT BUT MY LEA TO PAY ALL" review flag from getting set to an 'aged out' status.   This change will cause the Red-X that shows on these course to change to a yellow exclamation point.

• ODDEX - Adjusted role mappings for ODE personnel.

• ODDEX - A user with only an SDC access role in OEDS did have the ability to log into ODDEX.   This is no longer the case.   Only roles specifically outlined in the wiki documentation page will have access to ODDEX.  An ITC staff member with the SDC OEDS role only will continue to have access to ODDEX as before.

ODDEX Release v3.44.0

This outlines updates to the ODDEX application included with release v3.44.0 on 5-Feb-2021.

Enhancements

• SCR - Additional modifications were made in the SCR module to apply SSID changes submitted by districts starting in FY21.    Users will begin seeing additional fields in the application that indicate 'Prior' and 'Current' SSIDs for a student. 

• Records - History - Additional modifications were made to apply SSID changes submitted by districts.    Users will begin seeing additional fields in the application that indicate 'Prior' and 'Current' SSIDs for a student.   These updates will not merge data for the 2 SSIDs involved in the reported change.  Data for both SSIDs will be visible in the year reported. 

Problems Corrected

• CCP - Corrected an issue that allowed districts to see CCP review flags that did not apply to their district type. 

ODDEX Release v3.43.0

This outlines updates to the ODDEX application included with release v3.43.0 on 13-Jan-2021.

Enhancements

• ODDEX - Modifications were made to improve performance when using a query for a specific SSID.

• Setup - Agency - The county code assigned to a particular district is now being stored as part of the agency data. 

Problems Corrected

• Records - Bulk Export - Corrected an issue that caused the export to end prematurely. 

ODDEX Release v3.42.0

This outlines updates to the ODDEX application included with release v3.42.0 on 18-Dec-2020.

Enhancements

• Records - Summary screen now includes an export option.  The 4 fields on the screen are included; SSID, Last Name, First Name and Date of Birth.

• ODDEX - All exports, except for the FA flat file export, now have a format option.   The user will have the ability to export data in comma separated (CSV) or tab delimited format.   The default is set to tab delimited.  

• CCP - The school year drop down in CCP has been updated to remove the 'All' option.   CCP data is managed per school year and the 'All' option does not apply.   Users wishing to identify a student with CCP data in a specific school year can utilize the 'Global SSID' search from the Navigation bar. 

• SCR - The school year drop down in SCR has been updated to remove the 'All' option.  SCR data is managed per school year and the 'All' option does not apply. Users wishing to identify a student with SCR data in a specific school year can utilize the 'Global SSID' search from the Navigation bar.

Problems Corrected

• CCP - Corrected a problem with the display of agreements.   Under certain circumstances a single district user was able to view agreements for every district, not just the agreements for their own district as designed.

• SOES - Corrected a problem where a traditional district could get redirected to a community school's data, which then created a 'no access' type error.

ODDEX Release v3.41.0

This outlines updates to the ODDEX application included with release v3.41.0 on 20-Nov-2020.

Enhancements

• CCP - Changed the default sort order of the reports visible by the Higher Eds so the most recent are at the top.

• CCP - Modified to no longer display the status icons for home schooled or non-public students.   These students can't be reviewed by a resident district, thus the status does not apply.

ODDEX Release v3.40.0

This outlines updates to the ODDEX application included with release v3.40.0 on 13-Nov-2020.

Enhancements

• SCR - The data import was modified to include Native Language and Racial Ethnic Group.   These were added as part of the SLDS Grant and will be used within the ODDEX application at a future date and are not visible in the user interface.

• Records - Bulk Export was modified to include a tab delimited export of the Special Education data.   For a district to utilize this option, they must create a CSV file of the SSIDs they wish to export the data for.   The Bulk Export will then find the special educaiton records matching the SSID and export.   The functionality is similar to the export used for the Assessment data.   Districts can also use specific selection options during this export processing.

• SCR - Modifications were made to the import of the SCR data as an initial step to complete SSID changes within the applications.   With this update, users will see stop dates being applied to the prior (incorrect) SSID enrollment records in SCR and will see new enrollments added under the current (correct) SSID.   The new enrollments will now reflect all dates the student has attended at this district.  Districts will see both SSIDs within ODDEX as active.    Districts will want to take note - this described change may create some additional conflicts that will need to be addressed.  It may also create some additional conflicts that can be ignored and hidden, but it also may close some when the stop date is placed on the prior (incorrect) SSID record. The end result with the conflicts will depend on the situation and the data involved.   The remaining update to fully implement SSID changes into ODDEX will be completed at a future, unscheduled, date. 

Problems Corrected

• SOES - Corrected an issue that would generate a error and a stack dump in rare cases.  In very rare cases, a user may have been incorrectly granted access to Community School/STEM SOES. When the user would attempt to access the SOES module, it would result in a stack dump since the user's agency was not that of a Community School or STEM type.

ODDEX Release v3.39.0

This outlines updates to the ODDEX application included with release v3.39.0 on 10-Sept-2020.

Enhancements

• CCP - Modified the display of data provided during the Review process to include all prior comments.  This is being provided as reference only.   These can not be changed, only new comments can be added.

• CCP - Modified the age out process for courses, so it will now mimic the age out used for agreements.  Instead of always using the last update date as a basis for calculating the 45 days, the application will now use the later of 2 dates; the last update date or a specific date.   Those specific dates will be different for each term and are as follows:

  • Fall term - Sept. 1

  • Winter term - Dec. 1

  • Spring term - Feb. 1

  • Summer term -Sept. 1

ODDEX Release v3.38.0

This outlines updates to the ODDEX application included with release v3.38.0 on 5-Aug-2020.

NOTE:  This release contains no user related updates, only changes that improve internal functionality.

ODDEX Release v3.37.0

This outlines updates to the ODDEX application included with release v3.37.0 on 16-Jul-2020.

Enhancements

NOTE: These new selection options are effective for comments made on students after July 16th.    This selection is not effective on comments made prior to that date.

• CCP - Added a new selection option to get a list of students whose most recent comment was made by a user from an IRN not matching the current user's district IRN.

• Tuition - Added a new selection option to get a list of students whose most recent comment was made by a user from an IRN not matching the current user's district IRN.

• SOES - Added a new selection option to get a list of students whose most recent comment was made by a user from an IRN not matching the current user's district IRN. 

ODDEX Release v3.36.0

This outlines updates to the ODDEX application included with release v3.36.0 on 29-Jun-2020.

Enhancements

• ODDEX - Modified so the icons used to view audit detail in CCP and Tuition will now be located to the right side of the screens.   This change provides consistency with other application areas. 

• SOES - Modified the display of enrollment records so a resident district only sees the enrollments that are associated with their IRN.   Previously the next enrollment, regardless of the IRN, was also being displayed.  In SOES the ability to see the next enrollment at a new IRN does not apply same as it does in SCR. 

ODDEX Release v3.35.0

This outlines updates to the ODDEX application included with release v3.35.0 on 4-Jun-2020.

Enhancements

• SCR - Added an option to select by the IRN involved in a conflict or not Reported/mismatched situations.

• SCR - Adjusted the conflict rules to properly handle the foster care how received codes.  These will no longer be considered in the checks.

• ODDEX - Modified access for ODE Area Coordinators.  This change grants Area Coordinators access to all on-line community schools data within ODDEX.   This will improve their ability to assist with conflict resolutions for both resident districts and community schools.

ODDEX Release v3.34.1

This outlines updates to the ODDEX application included with release v3.34.1 on 22-May-2020.

Problems Corrected

• SOES - Corrected an issue that prevented any updates to contact data from being properly audited.   Any updates made to the contact date (address or guardian) from today on will be listed in the audit details, including old and new values.    Any updates made to the contact data (address or guardian) from May 10th thru yesterday, will not appear when selecting the option to see the audit details.  

ODDEX Release v3.34.0

This outlines updates to the ODDEX application included with release v3.34.0 on 10-May-2020.

Enhancements

• ODDEX - Numerous updates were applied to the underlying base software.  None of these updates are visible from the user interface, however the changes did impact the manner the application functions.   Users should report any abnormalities not included as specific changes in this 3.34.0 release note entry to their ITCs.

• CCP - Added selection on students with generated Higher Ed courses.

• CCP - Removed the earliest age out date on generated courses.   An earliest age out does not apply to these generated course as these are not eligible for any funding considerations.

• SOES - Added a query for the community schools and resident districts to select those students having uploaded documents.

• SOES - Added a query for the community schools to allow selection of students who are Auto Approved with new comments.  This will assist the community schools with finding records the resident districts have posted comments on, likely questioning residency before the resident district has the option to escalate to ODE.

• ODDEX - Navigation Bar - The navigation bar has been reorganized to provide better flow and usablility.   The most often used options are to the left of the Global SSID search box, the less used options are to the right of the search box.   Some options are now combined and are under a drop down selection.    The Calendar is now under SOES.  The Users and Agencies option are now under a Setup option.   The options on the navigation bar depend on your OEDS assigned roles.

• ODDEX - Changed the color of the bar where users select the IRN and year.   This provides a better visual separation from the Navigation Bar. 

ODDEX Release v3.33.0

This version of ODDEX was re-released.  5-May-2020.

ODDEX Release v3.34.0

This outlines updates to the ODDEX application included with release v3.34.0 on 3-May-2020.  Note: Actual release was on 10-May.

ODDEX Release v3.33.0

This outlines updates to the ODDEX application included with release v3.33.0 on 20-Sept-2019.

Enhancements

• SOES - Added the ability to upload documents for both a community school and a resident district.   The LEA uploading the document, will also have the ability to delete it.  The types of documents that can be uploaded are limited.  The user interface as well as the wiki documentation provides a list of the acceptable types. The ability to upload is only available after a review flag is set.  Districts will have the ability to download those documents for 120 days after the upload date.   At that point, the document download will expire.   All activities surrounding a document upload and download will be recorded for audit purposes.  Please note that ODE personnel can see the audit details regarding the upload and download, but ODE staff do not have access to view the documents.

• SOES - The Resident District view was modified to eliminate the student detail pop-up screen.   A page will now display the same formatted detail record with a Return to Summary button.

• SOES - The Community School view was modified to eliminate the student detail pop-up screen.   A page will now display the same formatted detail record with a Return to Summary button.

• Tuition - 2020 flagging for Tuition window #1 has been opened.

Problems Corrected

• SOES - Corrected a problem with the paging on the audit detail screen.

• Tuition - Corrected a problem that caused the last update date to be reset when a document upload occurred.

ODDEX Release v3.32.1

This outlines updates to the ODDEX application included with release v3.32.1 on 29-Aug-2019.

Problems Corrected

• Tuition - This problem only affected ODE users who were applying an ODE override from the Resident/Paying view. The override was not getting reported to ODE. Any ODE overrides that were applied from the Educating view were properly reported.

ODDEX Release v3.32.0

Note:  No release increment required for this change.  22-Aug-2019

• ODDEX - Default year changed to FY20.   Users will have to use the Year drop down to select prior years data.

• SOES - FY20 review flagging is open.   The review flags are the same as what was available in FY19.

ODDEX Release v3.32.0

This outlines updates to the ODDEX application included with release v3.32.0 on 8-Aug-2019.

Enhancements

• CCP - Updates were made to allow a Higher Education Institution (HEI) the ability to set a review flag on any courses generated by ODE.   The HEI will not be able to review any other courses.   These generated courses represent a situation where the LEA has reported a CCP course for a student as attending a specific higher ed and the higher ed has not reported any CCP data for this student.   The higher ed will be able to indicate they believe the LEA has reported incorrect course information for this student by setting a review flag.   The LEA will be able to see these reviews. Information on the review process for the Higher Ed may be found here.

• CCP - Modified the icons in the display grid to include a 'Red-X' on all courses generated by ODE appearing in the Higher Education section.  These courses are never funded by ODE. 

• SCR - The School Year 2019 conflict rules are no longer running.

• SCR - The School Year 2020 conflict rules are running daily.   There are no changes from the 2019 rules.

Problems Corrected

• SCR - Removed an incorrect conflict code from the selection drop down.

ODDEX Release v3.31.0

This outlines updates to the ODDEX application included with release v3.31.0 on 26-Jul-2019.

Enhancements

• Tuition - Added ability to select student records that have documents uploaded and available on them.

• Tuition - Added a selection on the How Received code.  This is an option for both Paying and Educating entities.

• CCP - Modified to allow an escalation to ODE of records that were previously approved but are no longer reviewable due to their age.

• CCP - Modified the display of the CCP Payment section to provide clarification of review flag included.  An 'As of' date is now part of the detail.

ODDEX Release v3.30.0

This outlines updates to the ODDEX application included with release v3.30.0 on 27-Jun-2019.

Enhancements

• ODDEX - Modified to disable all logins from SAFE accounts.   Users will be required to log into ODDEX using the OH|ID portal and selecting the ODDEX tile.  Users connecting to the old ODDEX login site will be advised to connect to the OH|ID portal.    If one has difficulties logging in from the OH|ID account, contact the ODE help desk.

• Tuition - Additional wording was added to the document upload page to indicate district staff should not utilize student identifying information in the file names or in the descriptions since ODE personnel can see this detail. 

Problems Corrected

• ODDEX - Corrected an issue with the OH|ID authentications that caused a user to be logged out after 5 minutes of inactivity.   The timeout is back to 30 minutes of inactivity. 

ODDEX Release v3.29.0

This outlines updates to the ODDEX application included with release v3.29.0 on 5-Jun-2019.

Enhancements

• Tuition - The user interface was modified.   The application will no longer produce pop-up windows and now includes the user friendly Return to Summary button.

• Tuition- Added the ability to upload documents for students.  The Educating entity will have the ability to upload and delete any documents added.  The types of documents that can be uploaded are limited.  The user interface as well as the wiki documentation provides a list of the acceptable types.  The Paying/Resident districts will have the ability to download those documents for 180 days.   At that point, the document download will expire.   All activities surrounding a document upload and download will be recorded for audit purposes.  Please note that ODE personnel can see the audit details regarding the upload and download, but ODE staff do not have access to view the documents.

• Tuition - Modified the manner in which the edit of contact information is handled.   The application will now stay on the entry screen and allows the user to return to the summary listing as desired.

ODDEX Release v3.28.0

This outlines updates to the ODDEX application included with release v3.28.0 on 16-May-2019.

Enhancements

• Records - Single Student/History Tab - Additional data, such as Attendance and Grade Level, will be included in an offset data box on the screen directly beneath the enrollment information for a student.   The data will be one entry per reporting year and will be the last such data reported by the entity under which it is listed.  If a student is reported by multiple entities in a reporting year, there will be an additional set of data included for each one, each in its own separate box immediately following the enrollment.  The Reference Date will represent the actual date the data being displayed was pulled from.   The data is being loaded into ODDEX starting with 2019 and moving backwards to 2015.   Data for earlier than 2015 will not be made available in ODDEX.  The Reference Date will not change with each "S" submission to ODE by a district.  The date will only change when a district reports a new value for one of the elements being displayed.  Any updated data will be imported into ODDEX nightly, as transferred from ODE.   This data is not being populated by the SCR submission as the enrollment data on the History Tab is.

• ODDEX - All the help within ODDEX is now at the module level.   When a user is within a specific module, a Help link will appear.  When clicking on it, an additional browser tab will open and the users will be taken directly to that section of the wiki help.   The primary Help link on the Navigation bar has been renamed to ODDEX Help.   When clicking on that link, the user is taken to the main Help page of the ODDEX wiki documentation as before. 

ODDEX Release v3.27.0

This outlines updates to the ODDEX application included with release v3.27.0 on 21-Mar-2019.

Enhancements

• CCP - Modified the manner Agreements age out.   Instead of always using the last update date as a basis for calculating the 45 days, the application will now use the later of 2 dates; the last update date or a specific date.   Those specific dates will be different for each term and are as follows:

  • Fall term - Sept. 1

  • Winter term - Dec. 1

  • Spring term - Feb. 1

  • Summer term -Sept. 1

• CCP - Added an Earliest Age out date to the Summary listing for any student/HEI combination that only had Data Issue flags.   Courses with a Data Issue flag will age out if no further action is taken.

Problems Corrected

• Records - Single Student/History Tab - Adjusted the manner ODDEX was processing the EMIS options data ODE sends to prevent a stack dump in the event an element description received is blank. 

ODDEX Release v3.26.0

This outlines updates to the ODDEX application included with release v3.26.0 on 22-Feb-2019.

Enhancements

• SOES - Added a selection by age of record to the query options for community schools. 

• CCP - Added a checkbox to select the records for non-escalated records only.

• CCP - LEA view, modified the export of the Higher Ed Courses to include the building IRN from the courses reported by the districts.   All building IRNs reported for a student will be included on each course row exported.  The building IRNs will be separated by a ":" and will appear in the last column. 

• CCP - LEA view, modification made to disable the district/year selection when on the course detail listing page.   This selection did not apply to this page of data.

• SCR - Updated the conflict rules to manage the latest How Received reasons added to EMIS reporting.    These How Received codes will be part of the RFIC conflict check. 

ODDEX Release v3.25.0

This outlines updates to the ODDEX application included with release v3.25.0 on 20-Jan-2019.

Enhancements

• Records - Single Student - Modified the user interface to make returning to the summary grid to select another student less cumbersome.  The users will now see a Return to Summary button.

• CCP - This module of ODDEX has been redesigned.  The display of the records is now SSID based.  Users will see 3 primary sections of data.  The Higher Education Reported Data, LEA Payment Responsibility and K12 Reported Data.   Districts will review courses from the Higher Education Reported section.  The review process itself has not changed.  As was the case prior, districts will have the ability sort, select and to export records.  Different from the prior functionality, there is no side-by-side grid display in a match-up format.  Note:  The online documentation for these changes to the CCP module was completed on 1/23.

• SOES - Access was modified for an LEA superintendent if that LEA is a sponsor to a community school.   The superintendent of the LEA no longer has default access to the students within the community school.   If the community school wants the sponsor superintendent to have access, the appropriate SAFE roles for data access will have to be granted to them.

Problems Corrected

• Tuition - Corrected the column headings in the exported data.

ODDEX Release v3.24.4

This outlines updates to the ODDEX application included with release v3.24.4 on 8-Oct-2018.  

Enhancements

• SCR - Modified the RFIC conflict to excluded pre-school students being reported by a JVS.

ODDEX Release v3.24.3

This outlines updates to the ODDEX application included with release v3.24.3 on 20-Sep-2018.

Enhancements

• ODDEX - Added a password reset link to the login page.  Since authentication is from ODE's SAFE, users will be taken to that page when this link is selected. 

• ODDEX - Modified lookup of Higher Ed agencies to display in the drop down, to increase application login speed for those with access to large numbers of Higher Eds.

ODDEX Release v3.24.0

This outlines updates to the ODDEX application included with release v3.24.0 on 7-Sep-2018.

Enhancements

• Records - Single Student - Added the option to select assessments based on a range of dates.

• ODDEX - Modified the manner 'All' years is handled to prevent the application from aborting.

• Landing page - Added a district drop down to the secondary navigation bar to allow anyone with access to multiple districts the option of selecting just one.   For those will access to multiple entities, the page will be empty until a district selection is made at the drop down.  Selecting 'All' from this drop down will provide the same functionality as prior versions of the application.  If a user has access to a single district, that district will be selected by default.

• Landing Page - To further improve landing page performance, all grids within the landing page will show as collapsed/hidden when first logging into ODDEX.  District personnel will have to click on 'Show' to get the counts for the application areas they wish to view.   Once the grid is expanded, it will remain so for the remainder of the login as one returns to the Landing Page, unless hidden by the user in the interim.  

ODDEX Release v3.23.0

This outlines updates to the ODDEX application included with release v3.23.0 on 27-Jul-2018.

Enhancements

• SOES - Added a selection of all records approved for funding.  This option is a check box and is available to Resident Districts.

• Records - Single Student - Added the optional check box to select only students with assessment records. This provides the ability to narrow record searches. 

• SOES - Removed the FTE element from the Resident and Community School screens as it will not be populated.

• Records - Assessments Tab - The user interface for the single export of the FA EMIS formatted record was changed to make it more user friendly and to require less clicking.

• SCR - The SCR rules are running against the 2019 data.   As a reminder, conflicts will not be flagged until all entities reporting an SSID have reported data in the SCR collection request.

• Records - Grad Cohort - Added new tab to the application under the Single Student.   This new tab will include a display grid of a student's Grad Cohort related data and is represented by Grad Event codes.   The data will load into ODDEX gradually by the date an event occurred, starting with the oldest records.  The Grad Cohort tab nor any records will be visible until data for your cohort students is loaded.   Districts will see an alert in ODDEX when all data thru 2018 has been imported.    Documentation for this new ODDEX application tab can be found here. 

ODDEX Release v3.22.0

This outlines updates to the ODDEX application included with release v3.22.0 on 7-Jun-2018.

Enhancements

• Navigation Bar - History link has been renamed to Records and will now include a selection drop down.   The 2 options will be Single Student and Bulk Export. The Single Student replaces what was the History option from the Navigation Bar, the Bulk Export would be used to mass export data for students.   See next entry.

• Records - The ability to extract assessment data in an FA EMIS format for multiple students at once has been added to the Records module, Bulk Export.  More detailed information on this Bulk Export option may be found here.

• SCR - Removed conflict codes from the selection drop down that are not currently used by the application.

ODDEX Release v3.21.0

This outlines updates to the ODDEX application included with release v3.21.0 on 24-May-2018.

Enhancements

• History - The ability to extract assessment data in an FA EMIS format was added to the History module, Assessments Tab.  This extract can provide the testing data for a single student at a time.  More detailed information on the FF Export option may be found here. 

Problems Corrected

• ODDEX - Query fields were clearing in error.

• SOES - Corrected a problem with the community school queries that caused the wrong results to be returned. 

ODDEX Release v3.20.1

This outlines updates to the ODDEX application included with release v3.20.1 on 4-May-2018.

Enhancements

• CCP - Added ability for Higher Eds to escalate reviews to ODE Area Coordinator.

• SOES - Added ability for Community Schools to escalate reviews to ODE Area Coordinator.

ODDEX Release v3.20.0

This outlines updates to the ODDEX application included with release v3.20.0 on 2-May-2018.

Enhancements

• SCR - Added a selection by conflict code.

• SCR - Added a selection by conflict age.

• SCR - Removed the conflict status selection when in 'Students' view as it does not apply.

• CCP - ODE users can select and view by Higher Ed agency.

• Tuition - Ability to escalate reviews older than 30 days and with a previous approval.

Problems Corrected

• SCR - Corrected an issue that caused AFIC conflicts to get generated in error for a number of Open Enrollment Situations.   Conflicts affected by this fix will close and show with a strike-thru in the application.  Districts will see a number of these close by 7-May-2018.

• ODDEX - STEM districts were not being recognized properly within the Global SSID lookup.

ODDEX Release v3.19.1

This outlines updates to the ODDEX application.  No release version change.  9-Apr-2018.

Enhancements

• Tuition - Enabled Tuition Window 2 review flagging.
  

ODDEX Release v3.19.1

This outlines updates to the ODDEX application included with release v3.19.1, 29-Mar-2018.

Enhancements

• CCP - Added the ability to escalate to ODE Area Coordinator.  Details on the escalation process may be found in the CCP Application section.

ODDEX Release v3.19.0

This outlines updates to the ODDEX application included with release v3.19.0, 22-Mar-2018.

Enhancements

• ODDEX - The 'New' columns have been removed from the Landing Page grids and replaced with the ability to select 'Days Since New' within the  ODDEX modules.   This update will provide users more flexibility and will increase the load performance of the landing page itself.

• Tuition - The aged out records can be escalated to the ODE Area Coordinators

Problems Corrected

• ODDEX - A rare problem that allowed a district user access to ODE Override flags was corrected.

ODDEX Release v3.18.2

This outlines updates to the ODDEX application included with release v3.18.2, 14-Mar-2018.

Enhancements

• CCP - HEI's will receive reports from ODE through the CCP module.  The reports may be accessed by selecting the Reports option from the CCP drop down in the navigation bar.  Only HEI's have this option within the CCP module.  Reports have been supplied for school years 2016 - 2018.

ODDEX Release v3.18.1

This outlines updates to the ODDEX application included with release v3.18.1, 8-Mar-2018.

Enhancements

• SOES - Added the ability for Resident Districts to escalate a student record that was prior approved and over 75 days old.

ODDEX Release v3.18.0

This outlines updates to the ODDEX application included with release v3.18.0, 1-Mar-2018.

Enhancements

• SCR - Added a new EPCT conflict for students having a Sent To Reason = CE. This conflict will represent an issue with the percentage of time being reported for the student by the 2 or more entities involved.   Districts seeing this conflict will want to review reporting instructions for this scenario.

• Tuition - Records flagged with a Data Quality Issue will now age out.   When the records are older than 30 days, districts will see an AGED_OUT review.  

• SOES - Added the ability for Resident Districts to escalate an AGED_OUT review.

ODDEX Release v3.17.0

This outlines updates to the ODDEX application included with release v3.17.0, 12-Feb-2018.

Enhancements

• ODDEX - General changes have been made to the icons used in SOES, CCP and Tuition.  The icons will provide a consistent visual reference.  In general a Red-X

  

  will represent no funding, a yellow exclamation point

  

  will represent attention is needed or not yet reviewed data and a Green check mark 

  

  will represent approved for funding or aged out.  Users will still want to select records to see all details. 

• SCR - When a district has a conflict Hidden and data changes on the student during a new SCR submissions, the Hidden is removed.

• ODDEX - Changed the years selection drop-down to list exclude older and future dates.

Problems Corrected

• History - Removed duplicate entries from the display of assessment data

ODDEX Release v3.16.0

This outlines updates to the ODDEX application included with release v3.16.0, 11-Jan-2018.

Enhancements

• History - Added the ability to select only students who have data on the Special Education tab. 

• History - Added the ability to select students based on an admission date.  Users will need to enter a specific date.  Any student with an educating record admission date that is on or after the date entered, are selected. 

• Landing Page - Updates were made to include the 'All/Not Hidden' counts under the 'Not Reported' column. 

• SOES - When escalating a record,  the user must select an escalation flag if a comment is entered.

Problems Corrected

• Tuition - Escalated tuition records were not being properly reported to ODE as escalated.

• SOES - A rare and specific case was identified that prevented the contact data from being applied to an enrollment record for a student.   Changes were made to correct the problem. 

ODDEX Release v3.15.2

This outlines updates to the ODDEX application included with release v3.15.2, 20-Dec-2017.

Enhancements

• SOES - If the Resident district cancels a review which they had previously escalated to ODE, the canceled escalated review will now include a generated comment stating
  Resident district canceled prior escalation, existing review re-established.

ODDEX Release v3.15.0

This outlines updates to the ODDEX application included with release v3.15.0, 8-Dec-2017.

Enhancements

• SOES - The Not Reviewable By District message has been changed to provide specific detail as to why the record can not be reviewed.

• SCR - Added the admission reason to the data exports.

• ODDEX - Modified to allow an individual with an ITC Director OEDS role, default access to all the ODDEX application modules.   No additional OEDS roles would have to be assigned.

• CCP - District users will be able to approve an agreement previously rejected and will be able to reject an agreement previously approved.

Problems Corrected

• SOES - Corrected an issue that would have left an escalated to ODE active when the flag the district had escalated was closed or cancelled. This only occurred for records which had been auto approved and escalated to ODE.   The end users would have noticed these in the escalated counts on the landing page, but when selecting the hyperlink, the associated review was closed or showed with a strike-thru.  The Escalated will now be closed with the associated review.

• History - Assessments - Corrected a problem that caused duplicate assessments for a student, listed under 2 different manifests.   Note: The duplicate records associated with this bug remain in the data and will be displayed.   Watch for a further update in these release notes on the removal of the duplicates.

ODDEX Release v3.14.0

This outlines updates to the ODDEX application included with release v3.14.0, 17-Nov-2017.

Note: This change did not require a new release version number.

Enhancements

• SCR - Changes were applied to improve the performance.

ODDEX Release v3.14.0

This outlines updates to the ODDEX application included with release v3.14.0, 9-Nov-2017.

Enhancements

• SOES - Added the ability to escalate a review to ODE Area Coordinators.  Once escalated, users will have the ability to cancel as needed.  The query options will also include an option to select only those records. Details on the new escalation function may be found in the SOES section of the documentation.

• Tuition - Added a query for Reviewed Since.  This option will allow users the ability to select students that have been reviewed as a of a specific date.

• Tuition - From the Resident/Paying view, the query option previously labeled Receiving LEA has been changed to Educating LEA to make it consistent with other areas of the application.

• Tuition - Changed the manner in which escalation to ODE functions so it is consistent between the Educating and Paying entities. Both entities will be able to flag/escalate until the flagging window closes as noted in the ODE Tuition Manual.

• History - Assesssments - Data View-ODDEX History FA; New role added to SAFE

ODDEX Release v3.13.0

This outlines updates to the ODDEX application included with release v3.13.0, 26-Oct-2017.

Enhancements

• Calendars - The community school sponsors will be able to approve a calendar previously rejected and will be able to reject a calendar previously approved. 

• SCR - The rules for AFIC and AFPY were modified to only generate conflicts involving admitted students that withdrew from the prior district under a 41 or 45 withdrawal code.   Withdrawals involving any other code will not be included when considering if an Admitted from IRN is needed. This change will cause a number of existing AFIC and AFPY conflicts to resolve and become inactive.

• SCR - The rules for AFIC and AFPY were modified to better check the withdrawals and admissions that occur during the summer months. This change will cause a number of existing AFIC and AFPY conflicts to resolve and become inactive.

ODDEX Release v3.12.0

This outlines updates to the ODDEX application included with release v3.12.0, 19-Oct-2017.

Enhancements

• SCR - Added the ability to hide and unhide conflicts. Detailed information on this functionality may be found here.

• CCP - The student/course and agreements will now show as Aged Out if they are over 45 days and have had no activity.  The Review status query option for both agreements and courses includes an ODE Aged out option.

Problems Corrected

• History - Assessment tab - Resolved the issue that caused incorrect descriptions to show for assessment types in the hover overs.

• Tuition- Corrected issue where records were unable to be reviewed showing with a message indicating they were unreviewable due to their age when in fact, aging for 2018 Tuition window one has not even begun.

ODDEX Release v3.11.2

This outlines updates to the ODDEX application included with release v3.11.2, 28-Sept-2017.

Problems Corrected

• History - Updates were made to resolve the slowness of data displays. 

ODDEX Release v3.11.0

This outlines updates to the ODDEX application included with release v3.11.0, 14-Sept-2017.

Enhancements

• History - The ability to view student assessments through the History module has been added.  For those users with the appropriate SAFE role(s), for any student which has assessments, an Assessments tab will be available that will list all of the applicable tests for the student.  Further details on the assessment data may be found in the documentation.  Please note that the Assessment data is being loaded into ODDEX over a period of time.  All of your students assessment data will not be viewable from the History module right away.

• Tuition - Added a query option allowing for selection by reporting window.

ODDEX Release v3.10.0

This outlines updates to the ODDEX application included with release v3.10.0, 7-Sept-2017.

Enhancements

• Calendar - New module from navigation bar is enabled.   Using this module, districts will be able to view calendars for districts they have roles assigned.

• Calendar - Community School sponsors will have the ability to approve the calendars for their community schools.  ODE will provide the sponsors with more info on this option.

• ODDEX - Landing page has been updated for those with community school roles.   The grid displayed will include a calendar section.  

• ODDEX - SCR, Tuition, SOES have all been modified to include the ability to display a district calendar for an entity associated with one of their students. Users will see calendar icons

  

  displayed next to the IRNs.  Clicking on the icon will pop-up a calendar for that IRN.

ODDEX Release v3.9.0

This outlines updates to the ODDEX application included with release v3.9.0, 24-Aug-2017.

Problems Corrected

• SCR - Corrected a problem that prevented the SCR conflict checks and rules from running.  This change may generate new conflicts for a district starting last evening, even though the district did not submit data on 8/24.

ODDEX Release v3.9.0

This outlines updates to the ODDEX application included with release v3.9.0, 21-Aug-2017.

Enhancements

• Tuition - Added the audit detail from record changes to the information available. Users would click on the blue icon 

  

  to have the audit details displayed in a pop-up.  The details will include old and new values and the date and time the change occurred.

• Tuition- When tuition data for FY18 and beyond is populated in ODDEX, the Placement By and Contact data will carry forward to the new school year if
  

  • The Educating and Resident districts do not change from the last tuition record found in the prior year AND

  • If the added record for the new school year has a start date between 7/1/ccyy - 9/30/ccyy inclusive and the greatest tuition record prior year has an end date between 5/1/ccyy - 6/30/ccyy inclusive

• SCR - Modified STIC conflict rules to eliminate generating conflicts for students in a three way reporting situation. As an example, a student open enrolled to a district and then sent to another entity, such as a JVS.  This rule change will execute against 2017 data and will close a number of conflicts.

• SCR - Begin running conflict rules against 2018 data submissions. 

ODDEX Release v3.8.0

This outlines updates to the ODDEX application included with release v3.8.0, 20-Jul-2017.

Enhancements

• Tuition - Change completed to flag and transfer Aged Out record data to ODE for inclusion in the funding processes.  These would be records past the defined rules for the 30 day timer.  In the Review Flags area, districts will note this entry and will have the ability to comment. 
  

  

  
  
  The review status query in the tuition summary screen now includes an 'ODE Aged Out' option for finding all records which have been approved due to age with no activity.

ODDEX Release v3.7.0

This outlines updates to the ODDEX application included with release v3.7.0, 22-Jun-2017.

Enhancements

• CCP - Added the audit detail from record changes to the information available. Users would click on the blue icon 

  

  to have the audit details displayed in a pop-up.  The details will include old and new values and the date and time the change occurred.

• Tuition - Updates were made to auto populate the placement by data in Tuition Review Window 2, using the placement by data from Tuition Review Window 1.  This placement by data will be copied into Window 2 if the Educating district IRN and Resident district IRN reported in Window 2 is the same as what was reported in Window 1 and the Tuition record for Window 2 has a start date in January.    This same functionality will copy the placement by data from one Tuition record to another Tuition record within the same Reporting window if the Educating district IRN and the Resident district IRN do not change.

Problems Corrected

• Tuition - Corrected an issue with the query for Reviewed Tuition record counts.   The counts of Reviewed records include those the Resident/Paying district has reviewed and approved whether looking at them from either the Resident district or the Educating district views.

• Tuition - Corrected a problem where the specific selected fields were not properly cleared.  This caused inaccurate records to be displayed when a specific query was selected then a user returned to the landing page and selected a count from a hyperlink on the landing page.   The records displayed still took into account the specific query selection.   

• Tuition - Corrected an issue that caused the application to abort when an annual rate for a district could not be found. 

ODDEX Release v3.6.0

This outlines updates to the ODDEX application included with release v3.6.0, 24-May-2017.

Enhancements

• Tuition - Added certification statement to parent and address change pop-ups.  Districts will now see this statement included.
  

  

• Tuition- Modified the manner in which the no flag, yellow and red flags on the student grid function.

  • Red flag
    

    • When the record can not be reviewed due to a parent last name or first line of address being blank

    • When a review flag has been placed

    • When escalated to ODE

  • Yellow flag

    • When the record can be reviewed and has not been

  • No flag

    • District approved the tuition payment for the student

    • Record has aged out and no action was taken

    • Record is no longer reviewable

• History, Special Education - Added additional access to this module for the following OEDS/SAFE roles:
  

  • Director-Special Education-General

  • Coordinator-Career-technical Education-Special Needs

  • Assistant Superintendent-Special Education-Career-technical Education

  • Supervisor-Special Education-Career technical Education

  • Supervisor-Special Education-General

  • Coordinator-Special Education-General

  • Special Education Contact

  • Data View-ODDEX History GE (new role to be added to OEDS/SAFE after 5/26/17)

ODDEX Release v3.5.0

This outlines updates to the ODDEX application included with release v3.5.0, 18-May-2017.

Enhancements

• Tuition- The enrollment dates have been added to the summary listings (Paying and Educating).  This should aid in determining which window the record pertains to.

• History, Special Education - An export option has been added to the Special Education tab of history allowing the data to be exported into a tab delimited file.

ODDEX Release v3.4.1

This outlines updates to the ODDEX application included with release v3.4.1, 15-May-2017.

Enhancements

• Tuition - For the first window of 2017 data, ODE has extended the data update lockout date to midnight on May 26, 2017.  Educating LEA's will no longer be able to update the contact data (parent & address) or court placement data for the first window of 2017 tuition data.

Problems Corrected

• History - Corrected an issue with the display of the student name from the Special Education tab.  In most cases, "Name unavailable" was being displayed.  The name displayed should be the last one reported by the selected agency.

ODDEX Release v3.4.0

This outlines updates to the ODDEX application included with release v3.4.0, 12-May-2017.

Enhancements

• Tuition - Tuition data will be locked out from any updates to the contact data (parent and address) and placement data beginning on specified dates for the two reporting windows.  For 2017, the first window of tuition data will be locked out at midnight on May 15, 2017.  The second window of data will be locked out at midnight on August 5, 2017.  LEA's may continue to review the data, the lockout affects the updating of the contact and placement data by the Educating LEA only.

• History - The history detail will no longer be displayed using a popup window.  History detail will now be displayed through a tabbed page.

• History - The ability to view special education events through the History module has been added.  For those users with the appropriate SAFE role(s), within the History module, for any student which has special education events, a Special Education tab will be available that will list all of the applicable events for the student.  Further details on the special education data may be found in the documentation.

ODDEX Release v3.3.1

This outlines updates to the ODDEX application included with release v3.3.1, 3-May-2017.

Enhancements

• Tuition - The address query filter, now labeled Parent/Address, has been updated to match the requirements for a reviewable Tuition record.  There must be values in the parent last name and address street 1 fields in order for a tuition record to be reviewable.  The Parent/Address query will allow records to be filtered based on this criteria.  Students with empty/no parent & address are those that are not reviewable due to the missing required fields.  Students with parent & address are those that are reviewable.

Problems Corrected

• Tuition - Corrected a problem with the query to select students with an empty/no address.  The query was looking at the address alone.  If any part of the address contained a value, the student was being considered to have an address which is not correct for Tuition reporting rules.   The empty address query was returning too few records.  Districts will want to review the results of this selection again and apply or add addresses accordingly.

ODDEX Update to Release v3.2.1

This outlines updates to the ODDEX application included with release v3.2.1, 27-Apr-2017

Enhancements

• Tuition - Updates were made to auto populate the contact data in Tuition Review Window 2, using the contact data from Tuition Review Window 1.  This contact data will be copied into Window 2 if the Educating district IRN and Resident district IRN reported in Window 2 is the same as what was reported in Window 1 and the Tuition record for Window 2 has a start date in January.   As a note, data submissions for Reporting Window 2 begin in May.   Also included in this update is functionality that will copy the contact data from one Tuition record to another Tuition record within the same Reporting window if the Educating district IRN and the Resident district IRN do not change.

ODDEX Release v3.2.1

This outlines updates to the ODDEX application included with release v3.2.1, 18-Apr-2017.

Enhancements

• Tuition - The 30 day timer for flagging now includes a comparison on a specific "flagging start date" set by ODE.  The records will time out based on the later of this ODE defined date or the last updated date.  All records will move back to the 0-15 day counts with this change and will remain there until the timer begins.  May 1, 2017 is the designated date for the first 2017 Tuition reporting window.

ODDEX Release v3.2.0

This outlines updates to the ODDEX application that will be included with Release v3.2.0, 9-Apr-2017.

Enhancements

• Tuition - Add a selection based on last reviewed date for Paying/Resident districts.

• Tuition - Modified the 'Not Reviewable By District' displayed message to be more precise.   Districts will now know why the record is not reviewable.

• Tuition - Parent and Address now include a red asterisk with the label to indicate the information is required for review/payment.  For the Educating district, the edit windows for Address and Parent will include a red asterisk for the elements which are required for each.  In the case of address, a value must be entered in street 1.  For the parent, a value must be entered for last name.  Once the Parent and Address requirements have been met, the record will be reviewable.

Problems Corrected

• SOES - Corrected a problem where a student with a blank address was set to auto approved.  An address is required to meet the criteria for an auto approval.

ODDEX Release v3.1.0

This outlines updates to the ODDEX application that will be included with Release v3.1.0, 27-Mar-2017.

Enhancements

• Tuition - Modified description on Placement By pop-up entry box to be more generic.

• Tuition - Added blank/non-blank selection on Address.

• Tuition - Added blank/non-blank selection on Placement By data.

Problems Corrected

• Tuition - Corrected cases where the hover over was not displaying the EMIS reporting value in words.

• Tuition - Corrected issue that prevented the loading of the Area Coordinators landing page.

• Tuition= Corrected issue where the escalate to ODE option aborted.

ODDEX Release v3.0.0

This outlines updates to the ODDEX application that will be included with Release v3.0.0, 17-Mar-2017.

Enhancements

• Tuition - Added the Tuition application to those available in ODDEX.

• Landing Page - Added the ability to 'Hide/Show' the various grids in the landing page.  This allows the user to minimize what they see on the screen.

• Global search - The results from a global search by SSID will appear in descending order by school year so that the most recent year's data appears at the top.

ODDEX Release v2.9.0

This outlines updates to the ODDEX application that will be included with Release v2.9.0, 2-Feb-2017.

Enhancements

• CCP - Added export option to Agreements data

• SOES/SCR - Added time stamp to the audit detail information.  This will appear in addition to the date stamp.

• SOES - Modified the manner in which contact data was processed to better handle cases where a student with a single derived enrollment record moved within the same resident district while attending one community school.  Only the contact data submitted with the most recent date will be applied to the student meeting this criteria.

Problems Corrected

• SCR - Corrected a problem with the RFIC and STIC checks that caused conflicts to get flagged in error.   This impacted students with a sent to or received from reason but were withdrawn back to resident district prior to the start of the school year.

ODDEX SCR Checks

The cross data checks that process in SCR were changed on 1/13/2017 to correct a number of issues.

• ESCs are excluded from the How Received (RFIC) checks

• ESCs and JVSDs are excluded from the admitted from (AFIC and AFPY) checks

• Corrected a problem with the RFIC check causing a student that moved to a new resident district and then attended a JVSD from the new resident district to get an RFIC conflict in error.

ODDEX Release v2.8.0

This outlines updates to the ODDEX application that will be included with Release v2.8.0, 4-Jan-2017.

Enhancements

• SCR - Added additional conflict checks to the Admitted From IRN. 

• SCR - Added additional conflict checks for the How Received reasons

• SCR - Added additional conflict checks for the Sent To reasons

  • Note - For specific details on all 3 of these new conflict checks, see SCR Conflicts explanation document at 
    http://education.ohio.gov/Topics/Data/EMIS/EMIS-Documentation/FY16-EMIS-Validation-and-Report-Explanation-Docume

• SCR - Modified the EPCT conflict to exclude How Received = "H" in the percent of time calculations.

ODDEX Release v2.7.2

This outlines updates to the ODDEX application that will be included with Release v2.7.2, 11-Nov-2016.

Problems Corrected

• SOES - Corrected an issue where the review status reflected Inactive for a Residency which is active with no reviews.  This occurred when the Educating district submitted updates which caused the residency record active to be set to false at which time the review status is set to inactive.  A subsequent submission by the Educating district caused the residency record active to be set back to true, but the review status was not set back to Not Reviewed for those residencies which had not been reviewed by the Resident district.

ODDEX Release v2.7.0

This outlines changes to the ODDEX application that will be included with Release v2.7.0, 30-Sep-2016.

Enhancements

• CCP - Added last modified date to Agreements display

• SCR - Modified the import processes of SCR to include any submitted FL records.  When importing the FL, the corresponding open enrollment record from the prior year will be closed and a withdrawn reason will be applied to that same prior year record.  Districts will not see the FL records themselves in ODDEX.

• SCR - Modified the data checks in SCR to include an additional Sent to Reason.  Beginning with this update, any records with SE on them will have cross reference checks run against them.   Prior to this update, these were excluded in any checks.

Problems Corrected

• SOES - Corrected a problem with the auto approvals.  If a student was auto approved in FY16, and in FY17 nothing changed about the student except an increment in grade level, the student was not getting set to an auto approved status.  This has been corrected.   If a resident district set an active flag on a student that should have been auto approved but was not due to this problem, the resident district may remove the review flag as appropriate and the auto approval will get set.

• CCP - Corrected a problem where the alternate pay flag was not getting properly set during the extract of data. 

ODDEX Release v2.6.0

This outlines changes to the ODDEX application that will be included with Release v2.6.0, 18-Aug-2016.

Enhancements

• CCP - Added a selection by course term to the Students and Agreements.  The course term used in this selection is the one reported by the Higher Ed Institute.

• ODDEX - Modified application for compatibility with Java 8.   There are no functionality changes associated with this update, all are of a technical nature.

ODDEX Release v2.5.0

This outlines changes to the ODDEX application that are included with Release v2.5.0, 28-Jul-2016.

Problems Corrected

• ODDEX - No application functionality changes.  All updates for this release are of a technical nature.

ODDEX Release v2.4.0

This outlines changes to the ODDEX application that are included with Release v2.4.0, 13-Jul-2016.

Problems Corrected

• ODDEX - No application functionality changes.  All updates for this release are of a technical nature.

ODDEX Release v2.3.1

This outlines changes to the ODDEX application that are included with Release v2.3.1, 22-Jun-2016.

Problems Corrected

• SOES - Corrected an issue that caused a stack dump to occur.  This happened when All years was selected in the drop down instead of a specific year.

ODDEX Release v2.3.0

This outlines changes to the ODDEX application that are included with Release v2.3.0, 9-Jun-2016.

Problems Corrected

• CCP - Sorting by course will sort by LEA course code for LEA users and will sort by the HEI course code for HEI users.  Note that sorting for LEA's will appear not to work until the LEA data is populated into CCP.

• SOES - Corrected records that were auto approved in error.  These corrections may allow resident district to flag records that were previously locked.  The update to the application that caused these incorrect records was released in v2.2.0.

• SOES - Corrected an issue that caused some fields, such as grade level and FTE, to randomly be omitted during data exports.

ODDEX Release v2.2.0

This outlines changes to the ODDEX application that are included with Release v2.2.0, 20-May-2016.

Enhancements

• ODDEX - Added a global find by SSID.  This option is located within the Navigation bar and is an SSID query across all student based modules, for all years of data.  When entering an SSID, the selection of records returned by the global find is determined by the reporting link a district has to that SSID.   A user only has access to an SSID they have a reporting link to.   If a user has access to multiple reporting districts, data related to all these reporting districts will be included in the results.  Once a grid listing the records is returned, the appropriate links can be selected and the records are viewable within that application of ODDEX. 

Problems Corrected

• SOES - Corrected a problem with the auto review processing that prevented a resident district from flagging records under certain circumstances.  This problem occurred on students who had been auto reviewed, then the Commmunity School later applied a data change and then the resident district applied a review flag.  In this scenario, the record was sometimes locked from further reviews by the resident district.

• CCP - Query fields were not being cleared properly when the 'Clear' button had been selected.

.

ODDEX Release v2.1.1

This outlines changes to the ODDEX application that are included with Release v2.1.1, 28-Apr-2016.

Problems Corrected

• CCP - Corrected an issue that caused 'Unknown' to appear next to all campus codes for Location in the detail popup display

.

ODDEX Release v2.1.0

This outlines changes to the ODDEX application that are included with Release v2.1.0,  27-Apr-2016.

Enhancements

• SCR - Modify the cross reference checks to exclude any records having a withdrawal code of 35.

• CCP - Added a sort by the 'Match Score' column.  Records with the lowest match will sort to the top when entering the summary display.

• CCP - Added last update date to the CCP pop-up screen so districts can use it to assist in calculation of the age out date.

Problems Corrected

• SOES - Corrected a problem with the auto review process.  Records with a stop date in the prior year and approved by the resident district in that year were being considered for auto review in the new school year and should not be.  No records with a stop date in the prior school year should be considered for auto review in the new school year.

• SOES - Corrected a problem with the auto review processing that prevented a resident district from flagging records under certain circumstances.  This problem occurred on students who had been auto reviewed, then the Commmunity School later applied an address change and then the resident district applied a review flag.  In this scenario, the record was sometimes locked from further reviews by the resident district.  This problem has been corrected and the locks have been removed.

ODDEX Release v2.0.0

This outlines changes to the ODDEX application that are included with Release v2.0.0, 31-Mar-2016.

Enhancements

• ODDEX - Updates to include the College Credit Plus (CCP) module.

ODDEX Release v1.27.0

This outlines changes to the ODDEX application that are included with Release v1.27.0, 29-Feb-2016.

Enhancements

• ODDEX - Update was made to the displays where detail included 'days since'.  These displays have been change to include an actual date as well.

Problems Corrected

• Agency - Corrected the entity type descriptions to match those on record at ODE.

• SOES - Corrected a problem with the auto review processing that prevented a resident district from flagging records under certain circumstances.  This problem occurred on students who had been auto reviewed, then the Commmunity School later applied an address change and then the resident district applied a review flag.  In this scenario, the record was locked from further reviews by the resident district.  This problem has been corrected and the locks have been removed.

ODDEX Release v1.26.0

This outlines changes to the ODDEX application that are included with Release v1.26.0, 19-Feb-2016.

Enhancements

• SOES - Modified the selection on blank addresses to no longer include those linked to inactive records.  If an SOES entry is inactive and the address is blank, that record will not be included in the blank address selections.

• SOES - Added a new selection option to the find options.  Users will now be allowed to select data based on funding impact of flags.  The options will include those indicating a data quality issue, which have no funding impacts and students whose review flags do impact funding in some capacity.  Users may need to use multiple selection option choices to get the desired student data.

Problems Corrected

• SOES - Corrected an issue that caused random records to be omitted from the export files.  The data omitted was in the application, but was not getting included in the exported data. 

ODDEX Release v1.25.0

This outlines changes to the ODDEX application that are included with Release v1.25.0, 20-Jan-2016.

Enhancements

• SOES - FY15 data is no longer reviewable in terms of setting flags or removing flags.  Resident districts will no longer see the option to "Add review" or "Reviewed - No Flags/Flags Resolved".  The ability to add comments has also been revoked.

Problems Corrected

• ODDEX - Corrected an issue with the handling of the SAFE role Supervisor-EMIS. This SAFE role was not being taken into account previously when determining access to the ODDEX application, hence, a user with Supervisor-EMIS was not being granted the access they should have been. Users with the Supervisor-EMIS role will now be granted Read-Only access to SCR, SOES, History, User and Agency areas.

ODDEX Release v1.24.0

This document outlines changes to the ODDEX application areas that are to be included with Release v1.24.0
31-Dec-2015

Problems Corrected

• SOES - Corrected a problem with the auto approval of SOES entries.  Under specific circumstances, the auto approval was occurring in error for students who withdrew in FY15 from a community school, returned to a resident district and then re-enrolled at the same community school in FY16.  This situation involved only students who were at the same physical address and had the same contact information between FY15 and FY16, these students were getting auto approved.  The legacy SOES application did not auto approve these students.  The ODDEX/SOES application has been modified to no longer auto approve these students either.   Resident districts will have access to flagging for any student meeting this criteria. 

• SOES - Corrected a problem with the auto approval processing of SOES entries that prevented a resident district from flagging when updates to contact data were submitted by a community school for a prior auto approved student.  When updates are now applied to the contact data for a student that had been auto approved prior, the flagging window will open on these students.  The 75 day counter begins on the date the contact data changed. Districts will see the auto approval with a closed date and flagging will be enabled.

ODDEX Release v1.23.0

This document outlines changes to the ODDEX application areas that are to be included with Release v1.23.0
20-Nov-2015

Problems Corrected

• SOES - The find text fields are not allowing for a manual clear to occur.  Districts were required to always use the 'clear' button to get the fields to clear allowing a new find.  This issue has been corrected.

• SOES - Corrected an issue that prevented multiple addresses from updating in the application when multiple addresses were submitted from the manifest.

ODDEX Release v1.22.1

This document outlines changes to the ODDEX application areas that are to be included with Release v1.22.1
12-Nov-2015

Problems Corrected

• SOES - Resolved issue that caused 2 auto review entries to process for same SSID under certain circumstances.  This problem impacted 2016 data only and is superficial.  Having 2 entries does not cause any other problems within the application.  Districts can ignore the duplicates as needed.

ODDEX Release v1.22.0

This document outlines changes to the ODDEX application areas that are to be included with Release v1.22.0
Scheduled for 16-Oct-2015

Enhancements

• SOES - Added FY16 SOES resident district flag options.

• SOES - Updates to order SOES resident district flags so the most often used are listed at the top.

• SOES - Additional changes applied for the auto-reviewed status.  If the data submitted by a community school did not change and the prior year record had aged out past 75 days, this newly added record will be auto-reviewed.  See notes from v1.21.0 for prior updates related to the auto-reviewed status.

ODDEX Release v1.21.0

This document outlines changes to the ODDEX application areas that were included with Release v1.21.0
2-Oct-2015

Enhancements

• SOES - Added the functionality where residency records are set to auto-reviewed status during the import process.  This will occur when the data submitted by a community school did not change from the prior school year with the exception of the grade level and dates.  Once set to auto-reviewed the resident district can not review these records to set flags.  The auto-reviewed status will be removed if a community school later submits other data changes for the student, thus opening the 75 day flagging window. 

• SOES - Added auto-reviewed status to the selection options.

• ODDEX - Added a new column to SOES section of landing page to list the auto-reviewed records.

• ODDEX - Modified selections in the find to keep the options entered when changing between various screens.

• SOES - Added a selection option for students with a blank address.

• SOES - Added a selection option for student whose address is complete or not blank.

• SOES - Modified the flagging abilities of resident districts to prevent any flagging on students whose address has not yet been reported by the educating community school.

• SOES - Modified the community school summary screen to include a flag next to the resident district data if that resident district has set a flag.  This will be helpful when there are multiple resident districts listed.

• ODDEX - Modified data import routines to no longer change the update date when a grade level change is submitted by the community school.  This will prevent the 75 day resident district review window from re-opening when a grade level changes.

Problems Corrected

• History - Resolved issue with printing from History screen for those using a Chrome browser.

• History - Corrected rare case where a district may see one addition enrollment record than was necessary.

ODDEX Release v1.19.2

This document outlines changes to the ODDEX application areas that are included with Release v1.19.2
27-Jul-2015

Enhancements

• SCR - Updated rule processing for WTIC conflicts.  The WTIC conflict will no longer get flagged on a number of situations were there are 3 districts involved.  If the district relationship = 3 and the sent to reasons are TS, PS, SE, FC, OE, CI, 64, NI or TI the records are not included in the WTIC check any longer.  Any prior WTIC conflict that was flagged before this update and meets the new criteria will be resolved and the user will see it with a strike-though. 

• ODDEX - Update to improve performance

ODDEX Release v1.19.0

This document outlines changes to the ODDEX application areas that are included with Release v1.19.0
24-Jul-2015

Enhancements

• SCR - Adding sorting of records to pop-up screens.  Records will sort by active/inactive status and then start date within the status sort.  Inactive records will display at the bottom.

• ODDEX - Using the 'Agencies' selection from the navigation bar, district can now find and select any agency within the state that has submitted data.  Once the agency (district) is selected, contact information will be displayed.  This feature will be useful when needing to obtain contact data to assist in resolving conflicts.  Note that any data entered for an agency will be visible to all ODDEX users.

• SCR - Changed default when selecting SCR for the first time from the navigation bar, 'conflicts' is the default rather than 'students'.  After the initial selection, the default will also be the prior used option on this screen.

• ODDEX - Removed the 'County' column from the Agencies grid listings.

• ODDEX - Landing page - Updates were made to increase performance for those with access to more than one district.  Users will now see the grid populate per entity instead of all at once.

Problems Corrected

• SCR - Changes made to performance of extract so it no longer aborts for large districts.

ODDEX Release v1.18.1

This document outlines changes to the ODDEX application areas that are included with Release v1.18.1
12-Jul-2015

Enhancements

• ODDEX - Added additional cross checking to SCR for withdrawn to IRNs.  Districts will now see an additional column on the landing page that represents the count of any records reported having a withdrawn to IRN and the entity involved is not reporting the admitted from IRN as matching.  This will show under the 'Not Reported/Mismatch column and will have the conflict code of "WTIC" (Withdrawn To IRN Conflict) on the conflict detail pop-up screens and in the export. The ability to select by just these records will also exist in the 'Find' box.

• SCR - Added Admitted From IRN to Student detail pop-up

• SCR - Improved the export of conflicts data to include more detail

Problems Corrected

• SCR - Resolved issue that caused SCR conflict export to abort in some instances.  If attempting to export a very large number of conflicts, the export may still abort.  If this occurs, users will want to select a sub-set of records, examples is by gender and try again with 2 smaller selection sets.  Additional updates will be made in future releases to resolve the overall problem.

ODDEX Release v1.18.0

This document outlines changes to the ODDEX application areas that will be included with Release v1.18.0
6-Jul-2015

Enhancements

• SOES - Updates were applied to the residency and educating detail pop-ups to include the last update date.  This date is used in the calculations to determine age of record for SOES flagging purposes

• SOES - Data exports were modified to include the last update date

• SCR - When changing between Conflicts and Students display modes in SCR, any specific query value entered with the exception of conflict status will now be preserved

• ODDEX - Applied update to default year to 2015.  The default will change when 2016 data is included in the application

ODDEX Release v1.17.2

This document outlines changes to the ODDEX application areas that will be included with Release v1.17.2

Enhancements

• SCR - Modify conflict detail screen to a pop-up to improve performance

• SCR - Added print screen function from the detail conflict pop-up

• SCR - Improved performance of application

• ODDEX - improved performance of Landing Page loading.  A result of this change is users with access to more than one entity, will only see 5 at a time in each section of the grid as opposed to 10. 

• Import of data submitted to SSDT Report Authority changed to begin at 4pm.  Data submitted while the import is running will also be processed that evening. 

Problems Corrected

• SCR - Corrected problem that caused query to abort when selecting 'new with issues'

• SCR - Resolved problems with dates being changed (released on 6/2 via a hot fix)

• SCR - Corrected a random issue that caused comments to be posted on the wrong student conflict.  The comment was on a different SSID.

ODDEX Release v1.17.0

This document outlines changes to the ODDEX application areas that will be included with Release v1.17.0

All changes were internal.  No changes were visible to end-users.

ODDEX Release v1.16.0

This document outlines changes to the ODDEX application areas that will be included with Release v1.16.0
7-May-2015

Enhancements

• SOES - Added additional query for Resident Districts.   Resident Districts will now have the ability to query by specific community school IRNs.

• SOES - Added ability to query only active records

• SOES - Added additional query for Community Schools.  Community Schools will now have the ability to query by specific resident district IRNs.

• SOES - Updated queries to improve performance

Problems Corrected

• SOES - Disable Review Button for resident districts when records has aged over 75 days.

ODDEX Release v1.15.0

This document outlines changes to the ODDEX application areas that will be included with Release v1.15.0
9-Apr-2015

Enhancements

• SOES - If a record gets set to inactive and that record had a resident district review flag set on it, the flag will now be eliminated.  The red flag indicating a resident district challenge is no longer effective with the inactive status on the overall record..

• SOES - Added additional strike through to the displays so all detail related to an inactive record shows as such.  This change will make it visually more clear which are the current or active records and which are not.

• SOES - Updated the sort of the records displayed in the student detals pop-up and the student summary listing.  The records will now sort by active status, then inactive status, then by date within the status category.  The most recent records will sort to the top of each category.

• ODDEX - By default comments entered are shared with all other ODDEX users that have access to the SSID.  A change was made so when entering comments within the application, the user will have the option of making a comment unshared.  To mark a comment unshared, the user should uncheck the "Shared" box.   When marking a comment as unshared, only those within the writers entity will see the comment.  No others users will see the entered comment. 

• Calendar - Temporarily inactivated the calendar features.

Problems Corrected

• SOES - Corrected a problem with the data import routines that prevented the addresses from updating when a student had an inactive record.

• SOES - Corrected a problem that caused a stack dump when sorting by active or inactive status.

• SOES - Corrected an issue when using the drop down to select records modified since last review.  This query was taking an extreme amount of time to complete or would not complete with an error displayed.  This problem was especially noticed by larger districts.  Changes were made to improve this query and to prevent the errors.

ODDEX Release v1.14.0

This document outlines changes to the ODDEX application areas that will be included with Release v1.14.0
12-Feb-2015

Enhancements

• SCR - When conflicts are enabled in the application, those resolved will appear with a strike through in the summary listings

Problems Corrected

• SOES - The Review Status query options were not always returning the correct records.  This issue has been resolved.

• ODDEX/Users - Removed the email field from the Users listing.  This email represented the email associated with the person SAFE account and will only be visible in the detail pop-up if the email is marked as public.

ODDEX Release v1.13.0

This document outlines changes to the ODDEX application areas that were included with Release v1.13.0
29-Jan-2015

Enhancements

• ODDEX - Improvements made in memory use to prevent the export from aborting when large entities run it

Problems Corrected

• Corrected a problem that caused the export in SOES to aborting for restricted access users

• When a resident district tried to display the contact information related the comment pop-ups or reviews, an incorrect email was being displayed.  This has been corrected.

• Corrected an issue that caused the log in attempt for users to fail periodically.  

ODDEX Release v1.12.0

This document outlines changes to the ODDEX application areas that were included with Release v1.12.0
15-Jan-2015

Enhancements

• ODDEX - Added Export functionality for Community School data

• ODDEX - Modify the appearance of elements that had a Strike-Through that contained asterisks.  These asterisks were replaced with N/A.  Previously the Strike-Through on asterisks looked like an underline.

• ODDEX - Update the agency listing to remove the e-School flag.  This value is not being used by the application in any manner.

• ODDEX - Modified the log in processing so if the SAFE application is not reachable for an extended length of time to validate the ODDEX log in, ODDEX will display a SAFE time out message.  Previously the end-user would receive an error that was not informative.

• ODDEX - Resident district data extract was modified to include address details in separate columns.

Problems Corrected

• ODDEX - Corrected an issue that allowed a user set up with read_only access, to enter comments on students.

• SOES - Corrected an error in processing that was setting a close date on entries when it should not be doing so.  The entry should remain open or current.

ODDEX Release v1.11.0

This document outlines changes to the ODDEX application areas that were included with Release v1.11.0
2-Jan-2015

Enhancements

• SOES - Modified export of data for Resident Districts to include all data, not just the data elements being viewed on the screen.  Districts can access this using the 'Export' button.  This full data export is a replacement for the partial data export that existed in prior versions of the application.  The data is exported to a file named SOES_RES_EXPORT.TXT and is still in a tab delimited format for use with spreadsheet software. 

• SOES - Modified Community School views to now include a link to list the Audit records for a student's Educating records.  The audit icon appears on the detail pop-up and when selecting this icon, a new pop-up occurs that lists the audit records available.

ODDEX Release v1.10.0

This document outlines changes to the ODDEX application areas that were included with Release v1.10.0

Enhancements

• History - Change display of records to exclude all those with an inactive status.  The status gets set to inactive on records that were reported to SCR once and then not reported again in the current year.

• SCR - Change display of records to mark those with an inactive status. The status gets set to inactive on records that were reported to SCR once and then not reported again in the current year.  These records will show with a 'Strike Through" formatting.

• ODDEX - Improve performance of all displays involving audit entries.  Also see notes on release v1.9.2 

Problems Corrected

• ODDEX - Landing page detail on aged records was not accurate

• SCR - Corrected issue with export of records that was causing the option to abort with an error. Export will now include all records in the results, not just the first page of records.

• SOES - Corrected issue with export of records that was causing the option to abort with an error. Export will now include all records in the results, not just the first page of records.

• SOES - Corrected issue that caused comments and flagging entries to not be displayed in the correct order.  These will now be displayed with the most recent entry at the top.

• ODDEX - Corrected issue that created multiple audit entries into the database

ODDEX Release v1.9.2

This was an emergency patch to correct a severe performance issue with the " Audit History " popup.  Users would experience upto a one minute delay after clicking the "Audit History" link ().  The nature of the problem caused the database server to be overwhelmed which impacted other response times. 

ODDEX Release v1.9.1

This release enabled the SOES functionality of the ODDEX application.  

ODDEX Release v1.9.0

This document outlines changes to the ODDEX application areas that were included with Release v1.9.0

Enhancements

• ODDEX - Performance improvements on landing page load

• ODDEX - Performance improvements on query of records

• ODDEX - Added additional parts to the applications for future enabling of email notifications

Problems Corrected

• ODDEX - Corrected problem with record display in all pop-ups that caused students to be omitted even though the data was present to be displayed

• ODDEX - Corrected an issue with the 'About' link that prevented it from being accessed at any time

• History - Corrected issue with sorting of records in the detail pop-up

• SCR - Corrected issue with sorting of records in the detail pop-up

• ODDEX - Landing page 'tool tip' for the 30/45/75 column was incorrect.  The wording on this tool tip now reflects what the column represents.

ODDEX Release v1.8.0

This document outlines changes to the ODDEX application areas included with Release v1.8.0

Enhancements

• ODDEX - Allow a user with access to more than one application area access to all application areas from navigation bar.  This update will improve the ability to navigate for those with access to multiple areas. 

• ODDEX - Changes to SCR screen displays in preparation for the conflict displays.

• ODDEX - Added a new 'Collapse/Expand' box around the announcement, alerts and user information collectively.  This box will allow districts more viewable space for detail information.  The collapse of this information is temporary per login session.

• ODDEX - Relabeled 'Secondary' email fields to 'Preferred'.  Any labeled as Preferred will take priority to other emails entered. 

• ODDEX - Improved performance

• History - Update spinning icons that represent data is being collected, to include a more informative description.

Problems Corrected

• SOES - landing page hover over for 30/45/75 not correct description

• History - Corrected issue where new enrollments for a withdrawn student were not visible.  This was unique to situations where the new enrollment involved a sent to IRN.

ODDEX Release v1.7.0

This document outlines changes to the ODDEX application areas included with Release v1.7.0.

Enhancements

• ODDEX - SCR, History, SOES - added closing indicators to all date ranges.  If the record is from a prior school year, the dates will now include ‘EOY’ rather than being blank.  If the date range is for a current record, the date will show ‘Current’ rather than be blank.

• Added a page navigation indicator so users know what page of the data listings they are on.  

• SCR - Hover over description on missing icon was changed to be more meaningful.

• Implemented printing solution from within pop-up windows.

• ODDEX - Add display of a 'spinning' icon while data loads during the selection of a new district at the district drop down.  This will only be seen by Users with access to more than one district.

• Added "Help" to main menu to link to the ODDEX Documentation

• Added "About" to main menu to display the current version of the application

Problems Corrected

• Corrected numerous login issues related to SAFE authentications.

• Corrected problem that periodically caused a Stack dump in the User application area.

• Corrected issue that caused duplication of data for some students during display only.  The data was not in the application twice, it was getting replicated as part of the display.

• Corrected case sensitive searching; Student names and SSIDs now allow searches without regard to the case of last name, first name or the first 2 characters of the SSID.