• 1 Payable Reports
  • 1.1 Payables Detail Report.pdf
  • 1.2 Payables Detail Report.csv
  • 1.3 Payables Detail Report.xlsx
  • 1.4 Payables Summary Report.pdf
  • 1.5 Payables Summary Report.csv
  • 1.6 Payables Summary Report.xlsx
• 2 Payables by Payee
• 3 Payables by Pay Item Config
• 4 Payables by Payroll Item
• 5 Payables Detail
  • 5.1 Error Messages
• 6 Payables Adjustments
  • 6.1 Create a Payables Adjustment
  • 6.2 Common Situations When Payables Adjustments Are Used
    • 6.2.1 To Include an Employer Amount of a Payroll Item If Employee Is No Longer Being Paid
    • 6.2.2 If an Employee Is On Leave and Pays the District For Their Insurance Out-Of-Pocket
  • 6.3 Audit Report Option
• 7 Posting Errors

 

The Processing/Process Outstanding Payables option lists all Unpaid Payables from prior payrolls. Once the payables are selected, click on 

  to assign the ET * and Check numbers for the Payables.  A Payables Payment Reports gets created.  To view these reports, they will be saved under 'File Archive', Payee Payment Detail'.

To clear Board Paid payables from the Outstanding Payables grid, select the payable to process as a normal payable.  No check or ET will be created since it will be a zero amount.  These reports will move to File Archive under 'Payee Payment Detail' with full detail:

 

The Payable Reports option produces a report listing the Payroll Items amounts to be paid for the processing period(s) selected. Two reports can be created, Full Report and Summary Report.  The reports should be reviewed before proceeding. This Report option is available on all Payables view.

To select all Unpaid Payables, leave the 'Selected' cycles blank. This will select ALL Unpaid Payables as of current date:

Click on 

 

Select the 'Report Output Format' from the dropdown:

• CSV (Comma Separated Values)

• PDF (download)

• Excel-Data

If wanting to add a Page Break by Payroll Items, select

:

If you select one of the 'Available' options, only those Unpaid Payable's will show in the grid below: (This is all Unpaid Payables up to Current date)

Select the Payment Cycle from Available 

to Selected

Or to select one or more Payroll Item Configurations, click Available 

 to Selected

 

The Order Number and/or Case Number will print on the Payables Detail Report if the following criteria is met:

• The Payroll Item Configuration>Type equals Child Support.

• The Child Support Payroll Item has a value entered in the Order Number and/or Sets Case Number fields.

 

The Order Number and/or Case Number will print on the Payables Detail Report if the following criteria is met:

• The Payroll Item Configuration>Type equals Child Support.

• The Child Support Payroll Item has a value entered in the Order Number and/or Sets Case Number fields.

 

The  Payables by Payee option allows you to select and pay Unpaid Payables from prior Payroll Cycles.  The Payables by Payee will be grouped together by the Payee Name, also displaying are the Code, Employee Amount and Employer Amount. 

To process your outstanding payables you will need to select the payroll cycle that you are wanting to pay from the drop down box under Select Payroll Cycle. 

Options available are None, Every Payroll, Monthly, Quarterly, Annually, User defined 1, User defined 2, User defined 3, User defined 4, User defined 5, User defined 6, User defined 7, User defined 8, and User defined 9.

 

You can then select the Items you wish to process by clicking the 

 next to the payroll item. 

 If you wish to select all payroll items listed click on the 

under the Select Payroll Cycles options:

 

Select the Payee to be paid:

Click the  

button to create the payments.  Here you will enter in:

Enter an Issue Date (an Open posting month needs to be open in order to use)

Select Bank Account from the drop down box that should be used to process the payee payables from

Select the Output Format:

• XML (Export)  - Used if printing non-electronic payables using a third party printing software. The XML file can be uploaded to the printing software to print the physical checks.

• PDF (Print) - Used if printing payables within USPS-R and not using a third party printing software. 

  • Select the Form that will be used for printing from the drop down box.

The Starting Check Number is automatically updated

Click on Post to create checks and ET or Cancel to Exit out without creating.

With either option after posting, a Payables Payment Report will be created:

 

The Payables by Pay Item Config option allows you to select and pay Unpaid Payables from prior Payroll Cycles.  The Payables by Pay Item Config option will list the the Payroll Item Name, Code, Employee Amount and Employer Amount.

To process your outstanding payables you will need to select the payroll cycle that you are wanting to pay from the drop down box under Select Payroll Cycle .

Options available are None, Every Payroll, Monthly, Quarterly, Annually, User defined 1, User defined 2, User defined 3, User defined 4, User defined 5, User defined 6, User defined 7, User defined 8, and User defined 9.

 

 

You can then select the Items you wish to process by clicking the 

 next to the payroll item. 

 If you wish to select all payroll items listed click on the 

under the Select Payroll Cycles options 

 

Under the Selected Payables Summary area , you can choose from the drop down 

if you want a separate payment for each payroll item code (ignoring the grouping by the same payee).