Payroll Payments-Current
Payroll Payments - Current
The Payroll Payments-Current module is used to add payroll information for employees not included in the regular payroll (during initialization) or to modify or delete payroll information for employees already included in the current payroll.
A Warning will be issued if no current payroll is IN PROGRESS:
View Payroll Payments Current Entry
If additional columns on the grid are needed this can be done by create by clicking on the in the upper right hand corner of the grid and check marking the column header name(s) you want included on the grid. The order of the columns can be changed by simply dragging them to the desired location.
The Payroll Payments-Current grid allows the user to search for existing records. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit. Example - First Name is one of my grid options. If I type in %San% (% is use as a wildcard) in the First name field, all occurrences of anyone with San in the first name will appear. You can then click on the to view or to edit next to the desired Payroll Payments-Current record.
Pop Up Payroll Report in Current
While entering data in the Current option, a pay report can be generated and displayed on your terminal screen. Select the employee or employees to display and click on to display This feature allows you to verify the data and make changes at this point in the payroll if necessary.
Click on :
Create a Payroll Payments-Current Entry
From the Payroll Menu, select 'Payroll Payment-Current' option
Click on
In the Payroll field from the drop down box, choose the payroll that you want this payment or modification for.
In the Employee field type in either a partial identification number for the employee or a few alpha characters of the employee's first or last name. When entering in either a partial ID number or a few characters of the employee's first or last name a list of employees matching that criteria will appear. From here you can then select the employee you are searching for from the drop down box.
Select the Position from the drop down box.
Click
You will then get a Message stating 'No errors or warnings':
Click on the to add pay information:
7.You will then need to enter in the desired pay information by clicking on in the in the bottom left hand corner
8. Select the Pay Type from the drop down box for this Current record--
*Note* Pay types marked with an asterisk * affect the contract amount paid. Pay types marked with ** affect the contract amount paid and earned.
Adoption Assistance - NC2
Blended Overtime (BOT) - This pay type is used to pay the .5 overtime to employees that are paid on multiple positions that have different rates. For more information on Reporting Overtime, please click here.
To be included in FLSA reporting, select 'Included' in the dropdown box, FLSA Overtime otherwise, select 'Excluded':
If the Payroll Payments - Future/Current>FLSA Overtime value is blank, the system defaults to the value entered on the Position>Overtime Classification field.
If the Position>Overtime Classification value is set to Exempt, the FLSA Overtime value will be set to Excluded.
If the Position>Overtime Classification value is set to blank or Non-Exempt, the FLSA Overtime value will be set to Included.
If marked as Included, the amount will be entered in the
A blended overtime rate is calculated by the districts as follows:
Example:
Job 1 30 Hours at $20.00
Job 2 15 Hours at $25.00
30 x $20.00 = $600.00
15 x $25.00 = $375.00
$600.00 + $375.00 = $975/45=$21.6666666
$21.67 x .5 = $10.84 Blended 1/2 time
$10.84 x 5 Units (OT hours) = $54.20 Gross
*Dock - Dock amounts are subtracted from gross wages. If there is not enough pay to cover the Dock, then a Deferred Dock Pay Type for the remaining Dock that could not be paid, will automatically be created. This Deferred Dock will then try to be paid on the next pay, if there is enough earnings to cover it. (DFR - Deferred Dock is Not included in the Pay Group Totals on pay report)
**Irregular - Irregular pays update the contract amount paid, but do not update pays paid and days worked. This can be used to pay retro amount on a separate check. Irregular pay type is not allowed when employee is in Advance, error will be created.
Life Insurance Premium - NC1- This pay type is used in the processing of the taxable amount of life insurance premiums on W2's for coverage in excess of $50,000. Any NC1 amounts are taxed by Medicare and Social Security, as applicable. No Federal, state, or OSDI tax is deducted from this amount. The software provides the ability to withhold city tax on non-cash earnings. This can be activated by checking the "Tax Non-Cash Earn" box on the city tax record in the Core/Payroll Item Configuration option. (Not included in the Pay Group Totals on pay report)
Miscellaneous - Does not update the contract amount paid. Miscellaneous pays can be taxed at different rates and charged to different accounts.
Non-cash Taxable Benefit - NC3 - This pay type will represent the non-cash taxable benefit amount. (Not included in the Pay Group Totals on pay report)
Non-taxable Reimbursement - Can be used to pay mileage or meal reimbursement. (Not included in the Pay Group Totals on pay report)
No Retirement will be withheld. (If the 'Applies for Retirement' box it checked, it will include it in the SERS and STRS Earnings but NO retirement will be withheld)
No tax will be withheld with this Pay Type and will not be added to the employee's W2. The employee will just be paid this amount. It will be included in their Net Pay but not in the Total Gross.
This amount is not included in the Employer Distribution to USAS
This amount is not included in the Payroll Submission to USAS. In order to add to the expenditure for this amount, the district will need to run it through the standard Expenditure process (PO, Invoice, Disbursement). They can attach a memo vendor for a Payroll Correction to help indicate that it's related to the payroll charge.
Or the district can pay this amount out of USAS and not include it in payroll
Overtime - These do not update the contract amount paid. If the rate field is left blank the system will enter a rate of 1 1/2. Overtime wages are charged to an overtime account based on the employee's regular pay account.
To be included in FLSA reporting, select 'Included' in the dropdown box, FLSA Overtime otherwise, select 'Excluded': For more information on Reporting Overtime, please click here.
If the Payroll Payments - Future/Current>FLSA Overtime value is blank, the system defaults to the value entered on the Position>Overtime Classification field.
If the Position>Overtime Classification value is set to Exempt, the FLSA Overtime value will be set to Excluded.
If the Position>Overtime Classification value is set to blank or Non-Exempt, the FLSA Overtime value will be set to Included.
If marked as Included, the calculated .5 Overtime will be entered in the
Is calculated as follows:
if the position/compensation that is being paid is a daily rate, and the rate you entered for overtime is greater than the unit amount on the compensation:
QOT = compensation unit amount * 0.5 * units entered on the OT pay amount
if the position/compensation that is being paid is a daily rate, and the rate you entered for overtime is less than the unit amount on the compensation:
QOT = (compensation unit amount / compensation hours in date) * 0.5 * units entered on the OT pay amount
if the position/compensation that is being paid is a hourly rate, and the rate you entered for overtime is less than the unit amount on the compensation:
QOT = compensation unit amount * 0.5 * units entered on the OT pay amount
If using the Configuration/Overtime Object Codes, the system will create a new payroll account, if not found on the USAS side.
*Pay Off Accrued Wages - Pay off of total accrued wages. Manually enter the Accrued wages found on the employee's compensation record. This pay type updates the contract amount paid.
**Regular - Regular wages for contracted employees. These count toward the fulfillment of the contract. When adding regular wages to an employee leaving the rate blank will cause the system to default to the employee's regular rate. Regular pay types are charged according to how they are set-up in Core/Payroll Accounts. Regular pay type is not allowed when employee is in Advance, error will be created.
**Retro - BCK - Retro pay updates the contract amount paid. Can be used as a negative or positive pay.
Shift Premium - Shift Premium can be chosen from Pay Type drop down box. The Shift Premium Rate needs to be manually added accordingly.
Termination - Pays an employee a specific amount as termination pay, for example severance pay. You must supply the tax and retirement options. The Job Status field will be changed to 'Termination' once the payroll has been posted.