This outlines updates to the ODDEX application included with release v4.24.0 on August 7, 2024.

Note: This change does not require a full release of ODDEX.

Enhancements

SOES - Enabled enrollment reviews for school year 2024-25.
SOES - Enabled calendar approvals for sponsors for school year 2024-25.

ODDEX Release v4.24.0

This outlines updates to the ODDEX application included with release v4.24.0 on August 6, 2024.

Enhancements

CNDC - Modified to allow a district to reactivate students they had uploaded and then removed by accident. This would be only for students included as part of an upload and are non-EMIS reported. To reactivate any student, the user must first utilize All (blank) in the Benefit Level filter criteria and then selecting the student. The student will show with strike-through and a Reactivate link in blue. The details pertaining to the re-activation can be included in the vendor export if needed by these entities.
Grad/PTG - The summary screen will now include all districts that have reported grad data for a student. These will appear in the sub-agency select with the district name, IRN and school year in which it was reported. At the beginning of each school year, there will be no grad data, grade level or building IRN available. The district would want to select a student, and in the sub-agency select, choose the prior school year from the drop-down if there is a need to view the graduation data that is available. The new school year grad data should start populating in ODDEX sometime in mid-late September.
ODDEX - Changed default school year to 2025

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This outlines updates to the ODDEX application included with release v4.23.0 on July 25, 2024.

Enhancements

CCP - Added the ability to select records by a building IRN. This option applies only to the LEAs and not the higher education entities.
CCP - Closed school year 2022-23 reporting.
Grad - Added the ability to select data by a particular school year as is found in other modules of ODDEX.
SCM - Improved the user interface on the cancel claim screen. Previously, if a student was claimed while multiple enrollments were in effect and then a cancel was started for the same student, the data about the claims displayed in such a manner that it was difficult to decipher the claimed from entities. The screen was modified to provide 1 display row for each student involved in the claim one is trying to cancel. If there is more than 1 for a single student, these will display in a list.
Grad/EWS - Modified the upload process for the local defined indicators so if a district provides the 'N/A' value in the 2nd element of the CSV file, they are not required to provide a 3rd element in the CSV file. The 'N/A' means 'does not apply' so no 3rd element is needed.
SCR - Modified the data import to include the new EMIS ID and Local use ID elements. These will be stored in the ODDEX database starting with this release, but will not yet display anywhere in the ODDEX application modules.
Grad/EWS - Placeholder records are being created for student enrollment submitted to SCR. This is being done so districts can see all students in the EWS from the start of the school year. The actual EWS data will populate for these students when we receive it from DEW.

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SCM - Corrected an issue that created a stack dump when claiming a student. This happened only when a district was claiming a student for a new school year and that same student was enrolled and withdrawn at the district in the prior school year.
Grad/EWS - Corrected an issue with the export that prevented a value of '0' from being included as '0'. Instead the value in the export file would be empty or blank.
Grad/EWS - Adjusted the roles to eliminate issues which caused DEW users with the Data View-PTG role to not have access to the EWS data.
Grad/EWS - Corrected a problem that prevented a user with the Data View-PTG role from having access to the User or Agency data.
Grad/PTG - The student grade level included on the summary listing was not always accurate.
Grad/PTG - The student Building IRN included on the summary listing was not always accurate.

Enhancements

CNDC - Removed the Qualified Date from all screens to prevent confusion. This date did represent the date the student was first matched, but does not represent when the student is eligible for meal benefits. The users will still be able to select records by this date even though it is not on the screen view.
Records/Single Student/Grad Cohort - The Data View-PTG and Data Manager-PTG roles now have access to the Grad Cohort tab under Records/Single student.

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This outlines updates to the ODDEX application included with release v4.21.0 on June 13, 2024.

Enhancements

Grad - Implemented the Early Warning System application.

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This outlines updates to the ODDEX application included with release v4.20.0 on June 6, 2024.

Enhancements

ODDEX - Updates to begin importing of data needed for the Early Warning System options of Grad. No data will be viewable until the application UI is released in the near future.
CNDC - Updates needed for the School Year end Roll-over. Districts will have a new export option to assist with those students they included in CNDC for school year 2023-24 using a manual upload. The export will provide a file the district can use for the upload in the 2024-25 school year. All other students will get included in CNDC when SCR data is submitted for 2024-25.
CNDC - Added a school year selection on the navigation bar.
SCR - Updates to the rules processing as related to the new 'TC' sent to reason.

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This outlines updates to the ODDEX application included with release v4.19.0 on April 18th, 2024.

Enhancements

Grad - Modified the Progress Reports screens and exports to exclude any records marked as inactive.
Grad - Modified the Progress Reports screens to use a different source file for displaying the cohort year. This change was made for consistency.
Grad/Program Codes - Modified the user interface of this option to provide a new summary screen for all students enrolled at the district that have a program enrollment record for the selected school year. The summary will be 1 row per SSID. When a particular student is selected from the summary, a detail screen for only that student is available. This detail screen will include all program codes associated with that enrolled student regardless of what IRN reported them from the selected school year and prior school years. The program codes can be exported as needed for a student from this detail screen as well as the summary screen.
CNDC - Added processing within the Export option to record each time the Vendor Export is run. This change is in preparation for data DEW will need beginning in school year 2024-25.
ODDEX - All references to ODE where change to DEW.
SOES/CNDC - Modified import of contact data to improve performance.

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Note: Increment in release numbers not needed.

Enhancements

ODDEX - Updated to allow student claiming for the 2025 school year.

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This outlines updates to the ODDEX application included with release v4.18.0 on March 15th, 2024.

Enhancements

GRAD - A new module is added to the ODDEX application. The Progress Towards Graduation (PTG) option is under the GRAD module found on the navigation bar. The roles needed to access this module may be found here. The documentation for this module may be found here.

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This outlines updates to the ODDEX application included with release v4.17.0 on March 13th, 2024.

Enhancements

PTG - Updates needed to begin import of data for this new module. The UI for this module is expected to be released within a few days.
SCR - Updated rules for school year 2023-24 to exclude records with the updated exit status reason from the checks.
Records/Single Student - Modified the displayed data to include a new date field. This date will represent the last date the district reporting a student had their SCR submissions processed into ODDEX. This date may be helpful during resolution of conflicts.
CNDC - Modified the vendor export configuration so a district can no longer disable the 'Run Date' from the export data. The 'Run Date' is imperative in proper reporting of Child Nurtition data, thus this change.
ODDEX - Modified the manner the filters are cleared.
SOES/CNDC - Data imports were modified to exclude cases where a mismatch of contact data is submitted. Contact data without a pair of FF and FG records for a single student will be excluded and not imported.
CCP - Modified the display screens for the Higher Ed Agencies so they no longer see references to 'Districts'. They will instead see those labeled as 'HEI'.

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This outlines updates to the ODDEX application included with release v4.16.0 on February 8th, 2024.

Enhancements

SCR - Modified the FY24 SCR rules to exclude any records with the "EX" sent to reason from the conflict processing checks.
ODDEX - Modified the data imports to improve the processing time of teacher data used in the claiming module.
ODDEX - Removed obsolete processing code.

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This outlines updates to the ODDEX application included with release v4.15.0 on January 12, 2024.

Enhancements

WBL - Made modifications to the import process for courses. This change will improve a districts ability to find students and courses that qualify for the employer WBL tax credit. It will take until next week for this to be fully implemented so all courses are visible in ODDEX.

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This outlines updates to the ODDEX application included with release v4.14.0 on December 19, 2023.

Enhancements

CNDC - Modified the manner the application is marking students who are eligible for meal benefits based on a prior district enrollment. Students with this eligibility will be marked with a 2 character code to indicate how they qualified for the meal benefit at the prior district. These 2 character codes will appear in conjunction with the PriorDist indicator.
- MD = Medicaid
- SN = SNAP
- TN = TANF
- FS = Foster
- HM = Homeless
- MG = Migrant
- HE = Household

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This outlines updates to the ODDEX application included with release v4.13.0 on December 7, 2023.

Enhancements

CNDC - Modified the match processing to run nightly.

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This outlines updates to the ODDEX application included with release v4.12.0 on November 8, 2023.

Enhancements

SCR - Added the new updated exit status field, FS380, to the data accepted and stored for ODDEX. This element will not be displayed within the application at this time.
CCP - Adjusted the approval of split courses to assist in making it more clear to the districts which entity is responsible for payment of these courses. The end user will see a new pop-up warning box if marking an 'Approve' for a split course as this is a rare case.
CCP - If a course is not showing as split, the 2 review flags specific to split courses will no longer be available options.

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This outlines updates to the ODDEX application included with release v4.11.0 on November 3, 2023.

Enhancements

SCR - Added an icon to show a generated conflict involves a claimed student.
ODDEX - Updated logo to reflect change from Ohio Department of Education to Ohio Department of Education and Workforce. Users will also noticed some references to ODE are changed to DEW. Additional updates will be made over upcoming weeks in both the application and the wiki page documentation.
CNDC - Update to algorithm to further improve performance of the student-data matching.
CNDC/Upload - Modified to use a 7/1 enrollment start date in the current school year if the upload file does not include a specific enrollment start date,
SCR - Updated to include the option of excluding records claimed by my IRN in the conflict listings.
ODDEX - The wiki page documentation for all of ODDEX has been moved to a new URL. oddex

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This outlines updates to the ODDEX application included with release v4.9.0 on September 29, 2023.

Enhancements

CNDC - Improvements were made within the matching routines to reduce the time to complete.
CNDC - Removed the Qualified Date from the export data.
Users - Modified the display of roles shown under View Access to only include those that apply to the district selected in the navigation bar. Previously, if an individual had access to more than one district, all roles, for all assigned districts displayed, which slowed the display process down.

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Login - Some users were experiencing a problem attempting to access ODDEX. This was due to a trailing space in the email address from the user's OHID account. An update has been made to strip off the trailing space allowing the user to authenticate and access the ODDEX application.

Enhancements

CNDC - Updates were made to the exports and the summary listing to clearly show how a child is eligible for free or reduced meal benefit. Qualified By will now show SNAP, TANF or Medicaid. For the summary listing, a Free/Reduced column has been added where the individual matches are displayed. The new Free/Reduced column follows the Qualified By column.

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This outlines updates to the ODDEX application included with release v4.7.0 on September 1, 2023.

Enhancements

CNDC - Updates have been made to the matching process to reduce the number of potential matches on students with a matching last name plus minimal additional data elements. Districts will see previoulsy identified potential matches become a non match with this update, if the student was not manually matched by district staff.
ODDEX - Updates were made to return users to the current OH|ID web site URL.

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This outlines updates to the ODDEX application included with release v4.6.1 on August 23, 2023.

Enhancements

CNDC - Updates have been made to the matching process to alleviate issues with the process taking too long to process through all of the CNDC participating agencies during the scheduled runs.

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This outlines updates to the ODDEX application included with release v4.5.4 on August 9, 2023.

Enhancements

CNDC - Upload option has been temporarily disabled due to problems that have been identified.

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This outlines updates to the ODDEX application included with release v4.5.2 on August 7, 2023.

Enhancements

CNDC - Updated the module authentication to no longer provide default access for any OEDS roles. Any user needing access to the CNDC module will have to be assigned roles by their district OEDS Administrator.

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Note: No new release number for this change.

Enhancements

SOES - Enabled school year 2024 review flagging capabilites on both SOES enrollments and Calendars.

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This outlines updates to the ODDEX application included with release v4.5.1 on August 2, 2023.

Enhancements

CNDC - The export option from Student Review was modified to include a Run Date column.
CNDC - The vendor export from Student Review was modified to include a Run Date column, if configured by the district from within the Vendor Export Configuration option.

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This outlines updates to the ODDEX application included with release v4.5.0 on July 31, 2023.

Enhancements

CNDC - Child Nutrition Direct Certification was added as a new module to ODDEX. Districts who are participants in the Nation School Lunch Program would utilize this module to complete their Direct Certification requirements. Documentation for this module can be found here. Details on the OEDS roles for this module can be found here.

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This outlines updates to the ODDEX application included with release v4.4.0 on April 20, 2023.

Enhancements

Records/History - In the additional data display, the attending building name will now be displayed along with the IRN.

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This outlines updates to the ODDEX application included with release v4.3.0 on March 8, 2023.

Enhancements

Setup/Agency - Added the 4 digit tax ID code to the data being stored. This value will be used in the future Child Nutrition Direct Certification (CNDC) module of the application. This value is not visible in ODDEX at this time.

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This outlines updates to the ODDEX application included with release v4.2.0 on January 27, 2023.

Enhancements

CCP - The labeling used for the placeholder courses created by ODE has been changed to provide clarity. These are now referenced with 'Courses reported by district and not by college'.
ODDEX - Modified the district and year selection area to prevent wrapping when a district's name was longer.

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This outlines updates to the ODDEX application included with release v4.1.0 on January 11, 2023.

Enhancements

Record/Single Student/History - Modified the label for the EMIS English Learner value from LEP to EL to match the current EMIS description.

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This outlines updates to the ODDEX application included with release v4.0.0 on December 19, 2022.

Enhancements

ODDEX - All of the ODDEX user interface has been modified to be a more friendly format. Users will experience changes in the look and feel of the screens and selection options, but there are no true functionality changes. There are some screens, such as the ones where the expand and collapse exist, these have a different method of expanding/collapsing with the end result being the same. Users may also notice slight differences in the appearance of the navigation bar, global SSID search, along with the screen changes themselves. Note: The wiki documentation pages have not been updated to reflect all the screen changes as of the date mentioned for this release.

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This outlines updates to the ODDEX application included with release v3.58.0 on December 1, 2022.

Enhancements

SCR - Modified all the 'Help' links to point to the new SCR documentation wiki pages. These links and updated documentation match up to the SCR menu drop down found within the current navigation bar.
Records/WBL - Adjusted the manner the random Document Number was generated.
SCR - Modified the data imports to remove numerics and/or special character formatting from the student first name if that formatting resembles a social security number In rare cases, a student first name may import blank with this change.

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This outlines updates to the ODDEX application included with release v3.57.1 on October 21, 2022.

Enhancements

WBL - Added a year selection to this module. The year will default to the current school year. If districts need to generate documents for school year 21-22 courses, they will have to change the year in the drop down.

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This outlines updates to the ODDEX application included with release v3.57.0 on October 13, 2022.

Enhancements

SCR - Update to the module to improve performance. The user will see changes to the navigation bar requiring a primary selection of Students, Conflicts or Not Reported/Mismatched. After the initial selection, districts will see the various options to find records. Users are required to enter their choices and click on 'find'. By default for the conflicts, inactive records are excluded. When records are displayed, the user will see those listed by SSID as opposed to by conflict, as was the case prior. If one student has 2 conflicts, those will be listed together. To view the conflict detail, one should click on the conflict code. To view the data as reported by your IRN, click on the student.
SOES, Tuition - Performance improvement related to uploaded documents.

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This outlines updates to the ODDEX application included with release v3.56.0 on October 5, 2022.

Enhancements

Records - Added new options to the drop down for Work Based Learning Tax Credit Documentation. The user will have the option to create the tax credit documents as well as to review all those created. The roles needed for this portion of the Records module can be found here.
Records - Bulk Export - Added more detailed explanation to the screen for use of these options.
Records - Assessments - Modified the viewable test scores to include all those reported by the reporting IRN regardless of the date withdrawn for a student.

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This outlines updates to the ODDEX application included with release v3.55.0 on 24-Mar-2022.

Enhancements

SCM - Modified the prompt for the student first name to include a note that suffixes, such as Jr, Sr, II, III, etc should not be included. Having suffixes included in either the first or last name being searched for, may prevent a match.
CCP - Changes were made to improve the performance surrounding course and payment displays.
Records - Special Ed Tab - Added a new link on the display of Special Education records that allows a district to view the Special Ed Graduation Required data as reporting on the EMIS FE records. For any student with this data reported, a link will show to the far right, Grad Exempt. After clicking on this link, all Special Ed Graduation Required data for the student associated with the Special Education record found on that row, will display.
Records - Bulk Export - Added the ability to bulk export the Special Education Graduation Required data. The users will be required to create a CSV containing the SSIDs they wish to export data for. This CSV file creation is similar to how the other bulk export options work.
Records - Assessment Tab - Added a displayed note at the bottom to remind users that Beginning with the 2021-22 school year, Accomplished replaces Accelerated in the Score Level Label. Prior year test scores will continue to display as Accelerated unless re-reported in 2021-22.

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This outlines updates to the ODDEX application included with release v3.54.0 on 17-Feb-2022.

Enhancements

ODDEX - Enhancements were made to improve logins for ODE staff.

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This outlines updates to the ODDEX application included with release v3.53.0 on 21-Jan-2022.

Enhancements

CCP - Added a new report option to this module. Users will now have the ability to generate a PDF formatted report that will provide a listing of all the ODE generated courses. This report is available to both district staff as well as higher education staff. To generate this report, there is a button the user must click on.
Records - History> Single student. Added an option to print the details found on the screen in a PDF format in addition to the print screen functionality. To generate this report, the users will click on the PDF icon on the screen.
CCP - Completed a change to allow a course that was inactivated at one point and then reactivated on a later date, to be re-opened for review flagging. The district will have 45 days from the reactivation date to review.

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This outlines updates to the ODDEX application included with release v3.52.0 on 16-Dec-2021.

Enhancements

SCR - Adjusted the RFIC conflict to exclude a How Received = "J" for all community schools.

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This outlines updates to the ODDEX application included with release v3.51.0 on 12-Oct-2021.

Enhancements

SCR - The SCR menu option is now a drop down selection with the following options

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This outlines updates to the ODDEX application included with release v3.50.0 on 02-Oct-2021.

Enhancements

Records - Bulk Export - Added the ability to export a group of students from the Grad Cohort data tab. The user must create a CSV formatted file with the SSIDs data is desired for and upload it, similar to the other bulk exports. The data exported will include all the grad cohort data found for each SSID found in the CSV and include in the cohort tab. The user can then upload the output file to a spreadsheet and manage it as needed.
SCM - Modified the school year display to be 20xx - 20xx consistently through the entire module.
SCM - Modified some of the displays to be more meaningful to the end-user.
ODDEX - At the record age drop down selection prompts, the description now includes 'Days' to make it clear what that range of values represents.
ODDEX - Upgrades were made to the database server used by the application.

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This outlines updates to the ODDEX application included with release v3.49.2 on 3-Sept-2021.

Enhancements

SOES - Modified the display of records to eliminate the 'Red-X' icon on students with a blank address. The 'Red-X' implied no funding for this student and this does not apply for 2021-22. Instead of the 'Red-X' users will see a 'yellow exclamation point'.

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This outlines updates to the ODDEX application included with release v3.49.0 on 26-Aug-2021.

Enhancements

ODDEX - Added Student Claiming Module (SCM) to the ODDEX application. The OEDS roles for access to this module are outlined here. Documentation on the SCM can be found here.

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This outlines updates to the ODDEX application included with release v3.48.0 on 13-Aug-2021.

Enhancements

ODDEX - Modifications were made to improve performance. NOTE - the performance in the SCR module will not be a drastic improvement. This module remains slow. Additional updates will be forthcoming.
SOES - Update was made to the import of the SOES contact data to no longer change an actual value to a NULL and then back again for native language and racial ethnic.

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This outlines updates to the ODDEX application included with release v3.47.1 on 13-Jul-2021.

Enhancements

SCR - Reverted a change made in release 3.46.0. SCR will no longer have the 'Exclude Hidden' checkbox marked as the default. This was removed attempting to improve performance. The feature may be added back to SCR at a later date.

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This outlines updates to the ODDEX application included with release v3.47.0 on 24-May-2021.

Enhancements

Records - Single Student - Modified to adjust the extraction of single GD tests to subtract 500 from the test score for 2021 and beyond records. This change was completed based on ODE updates for these tests. Prior year tests are not impacted.
Records - Bulk Export - Modified to adjust the extraction of GD tests to subtract 500 from the test score for 2021 and beyond records. This change was completed based on ODE updates for these tests. Prior year tests are not impacted.
Setup - Users - Modified to display the last login date on the summary screen.

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This outlines updates to the ODDEX application included with release v3.46.0 on 4-April-2021.

Enhancements

ODDEX - Updates included to synchronize the users and roles in ODDEX with the users and roles assigned in OEDS at each IRN. Nightly, the processing will ensure the users and roles set up in OEDS matches the users and roles in ODDEX. This will eliminate cases where an employee leaves or retires and still shows in the User list found within ODDEX. Upon the initial login after this update is in place, users will be required to examine their User setup and update or accept. Users are asked especially to review email addresses and contact data included here. The login process will not change. When a user logs in, their access and roles are defined real time with the OEDS values.
SCR - The import process has been changed to eliminate the special characters such as "/" from a student's middle name. These special characters are included by some Student Software vendors.
CCP - Change the icon for the enrl_split_but_my_lea_to_pay_all review flag to be a green check mark as opposed to a yellow exclamation point. This review flag represents payment is approved, thus the green check applies.
SCR - Modified the SCR conflict rules to include the How Received = G in the EPCT, AFIC and AFPY checks. This change may cause more conflicts to generate.
SCR - Modified the SCR conflict rules to no longer exclude the 35 withdrawal code in the RFIC and STIC checks. This change may close some conflicts and may cause others to open.
SCR - Changed the process to make 'Exclude Hidden' and 'Exclude Inactive' the defaults when entering into SCR. This will eliminate records with strike thru from displaying as well was as those conflicts the district has temporarily chosen to not see. The user can override the defaults by unchecking those boxes and clicking the 'Find'. This change was implemented to improve performance.

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This outlines updates to the ODDEX application included with release v3.45.0 on 11-Mar-2021.

Enhancements

CCP - Higher Education Entities (HEIs) will be provided a link to the ODE Report explanation pages directly from the page that displays the available reports. When clicked on, the link will open in a new browser window. More information on this can be found on the new HEI Reports wiki page.
CCP - When a course involves a split payment between 2 LEAs the 'Approval' button is no longer available from the detail screen. With these types of courses, the user will be required to go into the Review screen and make a decision on how this course is to be approved or a review flag set.
CCP - Changes were made to prevent the "ENRL SPLIT BUT MY LEA TO PAY ALL" review flag from getting set to an 'aged out' status. This change will cause the Red-X that shows on these course to change to a yellow exclamation point.
ODDEX - Adjusted role mappings for ODE personnel.
ODDEX - A user with only an SDC access role in OEDS did have the ability to log into ODDEX. This is no longer the case. Only roles specifically outlined in the wiki documentation page will have access to ODDEX. An ITC staff member with the SDC OEDS role only will continue to have access to ODDEX as before.

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This outlines updates to the ODDEX application included with release v3.44.0 on 5-Feb-2021.

Enhancements

SCR - Additional modifications were made in the SCR module to apply SSID changes submitted by districts starting in FY21. Users will begin seeing additional fields in the application that indicate 'Prior' and 'Current' SSIDs for a student.
Records - History - Additional modifications were made to apply SSID changes submitted by districts. Users will begin seeing additional fields in the application that indicate 'Prior' and 'Current' SSIDs for a student. These updates will not merge data for the 2 SSIDs involved in the reported change. Data for both SSIDs will be visible in the year reported.

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This outlines updates to the ODDEX application included with release v3.43.0 on 13-Jan-2021.

Enhancements

ODDEX - Modifications were made to improve performance when using a query for a specific SSID.
Setup - Agency - The county code assigned to a particular district is now being stored as part of the agency data.

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This outlines updates to the ODDEX application included with release v3.42.0 on 18-Dec-2020.

Enhancements

Records - Summary screen now includes an export option. The 4 fields on the screen are included; SSID, Last Name, First Name and Date of Birth.
ODDEX - All exports, except for the FA flat file export, now have a format option. The user will have the ability to export data in comma separated (CSV) or tab delimited format. The default is set to tab delimited.
CCP - The school year drop down in CCP has been updated to remove the 'All' option. CCP data is managed per school year and the 'All' option does not apply. Users wishing to identify a student with CCP data in a specific school year can utilize the 'Global SSID' search from the Navigation bar.
SCR - The school year drop down in SCR has been updated to remove the 'All' option. SCR data is managed per school year and the 'All' option does not apply. Users wishing to identify a student with SCR data in a specific school year can utilize the 'Global SSID' search from the Navigation bar.

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This outlines updates to the ODDEX application included with release v3.41.0 on 20-Nov-2020.

Enhancements

CCP - Changed the default sort order of the reports visible by the Higher Eds so the most recent are at the top.
CCP - Modified to no longer display the status icons for home schooled or non-public students. These students can't be reviewed by a resident district, thus the status does not apply.

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This outlines updates to the ODDEX application included with release v3.40.0 on 13-Nov-2020.

Enhancements

SCR - The data import was modified to include Native Language and Racial Ethnic Group. These were added as part of the SLDS Grant and will be used within the ODDEX application at a future date and are not visible in the user interface.
Records - Bulk Export was modified to include a tab delimited export of the Special Education data. For a district to utilize this option, they must create a CSV file of the SSIDs they wish to export the data for. The Bulk Export will then find the special educaiton records matching the SSID and export. The functionality is similar to the export used for the Assessment data. Districts can also use specific selection options during this export processing.
SCR - Modifications were made to the import of the SCR data as an initial step to complete SSID changes within the applications. With this update, users will see stop dates being applied to the prior (incorrect) SSID enrollment records in SCR and will see new enrollments added under the current (correct) SSID. The new enrollments will now reflect all dates the student has attended at this district. Districts will see both SSIDs within ODDEX as active. Districts will want to take note - this described change may create some additional conflicts that will need to be addressed. It may also create some additional conflicts that can be ignored and hidden, but it also may close some when the stop date is placed on the prior (incorrect) SSID record. The end result with the conflicts will depend on the situation and the data involved. The remaining update to fully implement SSID changes into ODDEX will be completed at a future, unscheduled, date.

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This outlines updates to the ODDEX application included with release v3.39.0 on 10-Sept-2020.

Enhancements

CCP - Modified the display of data provided during the Review process to include all prior comments. This is being provided as reference only. These can not be changed, only new comments can be added.
CCP - Modified the age out process for courses, so it will now mimic the age out used for agreements. Instead of always using the last update date as a basis for calculating the 45 days, the application will now use the later of 2 dates; the last update date or a specific date. Those specific dates will be different for each term and are as follows:
- Fall term - Sept. 1
- Winter term - Dec. 1
- Spring term - Feb. 1
- Summer term -Sept. 1

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This outlines updates to the ODDEX application included with release v3.37.0 on 16-Jul-2020.

Enhancements

NOTE: These new selection options are effective for comments made on students after July 16th. This selection is not effective on comments made prior to that date.

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This outlines updates to the ODDEX application included with release v3.36.0 on 29-Jun-2020.

Enhancements

ODDEX - Modified so the icons used to view audit detail in CCP and Tuition will now be located to the right side of the screens. This change provides consistency with other application areas.
SOES - Modified the display of enrollment records so a resident district only sees the enrollments that are associated with their IRN. Previously the next enrollment, regardless of the IRN, was also being displayed. In SOES the ability to see the next enrollment at a new IRN does not apply same as it does in SCR.

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This outlines updates to the ODDEX application included with release v3.35.0 on 4-Jun-2020.

Enhancements

SCR - Added an option to select by the IRN involved in a conflict or not Reported/mismatched situations.
SCR - Adjusted the conflict rules to properly handle the foster care how received codes. These will no longer be considered in the checks.
ODDEX - Modified access for ODE Area Coordinators. This change grants Area Coordinators access to all on-line community schools data within ODDEX. This will improve their ability to assist with conflict resolutions for both resident districts and community schools.

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This outlines updates to the ODDEX application included with release v3.34.0 on 10-May-2020.

Enhancements

ODDEX - Numerous updates were applied to the underlying base software. None of these updates are visible from the user interface, however the changes did impact the manner the application functions. Users should report any abnormalities not included as specific changes in this 3.34.0 release note entry to their ITCs.
CCP - Added selection on students with generated Higher Ed courses.
CCP - Removed the earliest age out date on generated courses. An earliest age out does not apply to these generated course as these are not eligible for any funding considerations.
SOES - Added a query for the community schools and resident districts to select those students having uploaded documents.
SOES - Added a query for the community schools to allow selection of students who are Auto Approved with new comments. This will assist the community schools with finding records the resident districts have posted comments on, likely questioning residency before the resident district has the option to escalate to ODE.
ODDEX - Navigation Bar - The navigation bar has been reorganized to provide better flow and usablility. The most often used options are to the left of the Global SSID search box, the less used options are to the right of the search box. Some options are now combined and are under a drop down selection. The Calendar is now under SOES. The Users and Agencies option are now under a Setup option. The options on the navigation bar depend on your OEDS assigned roles.
ODDEX - Changed the color of the bar where users select the IRN and year. This provides a better visual separation from the Navigation Bar.

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This outlines updates to the ODDEX application included with release v3.33.0 on 20-Sept-2019.

Enhancements

SOES - Added the ability to upload documents for both a community school and a resident district. The LEA uploading the document, will also have the ability to delete it. The types of documents that can be uploaded are limited. The user interface as well as the wiki documentation provides a list of the acceptable types. The ability to upload is only available after a review flag is set. Districts will have the ability to download those documents for 120 days after the upload date. At that point, the document download will expire. All activities surrounding a document upload and download will be recorded for audit purposes. Please note that ODE personnel can see the audit details regarding the upload and download, but ODE staff do not have access to view the documents.
SOES - The Resident District view was modified to eliminate the student detail pop-up screen. A page will now display the same formatted detail record with a Return to Summary button.
SOES - The Community School view was modified to eliminate the student detail pop-up screen. A page will now display the same formatted detail record with a Return to Summary button.
Tuition - 2020 flagging for Tuition window #1 has been opened.

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This outlines updates to the ODDEX application included with release v3.32.0 on 8-Aug-2019.

Enhancements

CCP - Updates were made to allow a Higher Education Institution (HEI) the ability to set a review flag on any courses generated by ODE. The HEI will not be able to review any other courses. These generated courses represent a situation where the LEA has reported a CCP course for a student as attending a specific higher ed and the higher ed has not reported any CCP data for this student. The higher ed will be able to indicate they believe the LEA has reported incorrect course information for this student by setting a review flag. The LEA will be able to see these reviews. Information on the review process for the Higher Ed may be found here.
CCP - Modified the icons in the display grid to include a 'Red-X' on all courses generated by ODE appearing in the Higher Education section. These courses are never funded by ODE.
SCR - The School Year 2019 conflict rules are no longer running.
SCR - The School Year 2020 conflict rules are running daily. There are no changes from the 2019 rules.

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This outlines updates to the ODDEX application included with release v3.31.0 on 26-Jul-2019.

Enhancements

Tuition - Added ability to select student records that have documents uploaded and available on them.
Tuition - Added a selection on the How Received code. This is an option for both Paying and Educating entities.
CCP - Modified to allow an escalation to ODE of records that were previously approved but are no longer reviewable due to their age.
CCP - Modified the display of the CCP Payment section to provide clarification of review flag included. An 'As of' date is now part of the detail.

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This outlines updates to the ODDEX application included with release v3.30.0 on 27-Jun-2019.

Enhancements

ODDEX - Modified to disable all logins from SAFE accounts. Users will be required to log into ODDEX using the OH|ID portal and selecting the ODDEX tile. Users connecting to the old ODDEX login site will be advised to connect to the OH|ID portal. If one has difficulties logging in from the OH|ID account, contact the ODE help desk.
Tuition - Additional wording was added to the document upload page to indicate district staff should not utilize student identifying information in the file names or in the descriptions since ODE personnel can see this detail.

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This outlines updates to the ODDEX application included with release v3.29.0 on 5-Jun-2019.

Enhancements

Tuition - The user interface was modified. The application will no longer produce pop-up windows and now includes the user friendly Return to Summary button.
Tuition- Added the ability to upload documents for students. The Educating entity will have the ability to upload and delete any documents added. The types of documents that can be uploaded are limited. The user interface as well as the wiki documentation provides a list of the acceptable types. The Paying/Resident districts will have the ability to download those documents for 180 days. At that point, the document download will expire. All activities surrounding a document upload and download will be recorded for audit purposes. Please note that ODE personnel can see the audit details regarding the upload and download, but ODE staff do not have access to view the documents.
Tuition - Modified the manner in which the edit of contact information is handled. The application will now stay on the entry screen and allows the user to return to the summary listing as desired.

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This outlines updates to the ODDEX application included with release v3.28.0 on 16-May-2019.

Enhancements

Records - Single Student/History Tab - Additional data, such as Attendance and Grade Level, will be included in an offset data box on the screen directly beneath the enrollment information for a student. The data will be one entry per reporting year and will be the last such data reported by the entity under which it is listed. If a student is reported by multiple entities in a reporting year, there will be an additional set of data included for each one, each in its own separate box immediately following the enrollment. The Reference Date will represent the actual date the data being displayed was pulled from. The data is being loaded into ODDEX starting with 2019 and moving backwards to 2015. Data for earlier than 2015 will not be made available in ODDEX. The Reference Date will not change with each "S" submission to ODE by a district. The date will only change when a district reports a new value for one of the elements being displayed. Any updated data will be imported into ODDEX nightly, as transferred from ODE. This data is not being populated by the SCR submission as the enrollment data on the History Tab is.
ODDEX - All the help within ODDEX is now at the module level. When a user is within a specific module, a Help link will appear. When clicking on it, an additional browser tab will open and the users will be taken directly to that section of the wiki help. The primary Help link on the Navigation bar has been renamed to ODDEX Help. When clicking on that link, the user is taken to the main Help page of the ODDEX wiki documentation as before.

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This outlines updates to the ODDEX application included with release v3.27.0 on 21-Mar-2019.

Enhancements

CCP - Modified the manner Agreements age out. Instead of always using the last update date as a basis for calculating the 45 days, the application will now use the later of 2 dates; the last update date or a specific date. Those specific dates will be different for each term and are as follows:
- Fall term - Sept. 1
- Winter term - Dec. 1
- Spring term - Feb. 1
- Summer term -Sept. 1
CCP - Added an Earliest Age out date to the Summary listing for any student/HEI combination that only had Data Issue flags. Courses with a Data Issue flag will age out if no further action is taken.

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This outlines updates to the ODDEX application included with release v3.26.0 on 22-Feb-2019.

Enhancements

SOES - Added a selection by age of record to the query options for community schools.
CCP - Added a checkbox to select the records for non-escalated records only.
CCP - LEA view, modified the export of the Higher Ed Courses to include the building IRN from the courses reported by the districts. All building IRNs reported for a student will be included on each course row exported. The building IRNs will be separated by a ":" and will appear in the last column.
CCP - LEA view, modification made to disable the district/year selection when on the course detail listing page. This selection did not apply to this page of data.
SCR - Updated the conflict rules to manage the latest How Received reasons added to EMIS reporting. These How Received codes will be part of the RFIC conflict check.

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This outlines updates to the ODDEX application included with release v3.25.0 on 20-Jan-2019.

Enhancements

Records - Single Student - Modified the user interface to make returning to the summary grid to select another student less cumbersome. The users will now see a Return to Summary button.
CCP - This module of ODDEX has been redesigned. The display of the records is now SSID based. Users will see 3 primary sections of data. The Higher Education Reported Data, LEA Payment Responsibility and K12 Reported Data. Districts will review courses from the Higher Education Reported section. The review process itself has not changed. As was the case prior, districts will have the ability sort, select and to export records. Different from the prior functionality, there is no side-by-side grid display in a match-up format. Note: The online documentation for these changes to the CCP module was completed on 1/23.
SOES - Access was modified for an LEA superintendent if that LEA is a sponsor to a community school. The superintendent of the LEA no longer has default access to the students within the community school. If the community school wants the sponsor superintendent to have access, the appropriate SAFE roles for data access will have to be granted to them.

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This outlines updates to the ODDEX application included with release v3.24.4 on 8-Oct-2018.

Enhancements

SCR - Modified the RFIC conflict to excluded pre-school students being reported by a JVS.

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This outlines updates to the ODDEX application included with release v3.24.3 on 20-Sep-2018.

Enhancements

ODDEX - Added a password reset link to the login page. Since authentication is from ODE's SAFE, users will be taken to that page when this link is selected.
ODDEX - Modified lookup of Higher Ed agencies to display in the drop down, to increase application login speed for those with access to large numbers of Higher Eds.

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This outlines updates to the ODDEX application included with release v3.24.0 on 7-Sep-2018.

Enhancements

Records - Single Student - Added the option to select assessments based on a range of dates.
ODDEX - Modified the manner 'All' years is handled to prevent the application from aborting.
Landing page - Added a district drop down to the secondary navigation bar to allow anyone with access to multiple districts the option of selecting just one. For those will access to multiple entities, the page will be empty until a district selection is made at the drop down. Selecting 'All' from this drop down will provide the same functionality as prior versions of the application. If a user has access to a single district, that district will be selected by default.
Landing Page - To further improve landing page performance, all grids within the landing page will show as collapsed/hidden when first logging into ODDEX. District personnel will have to click on 'Show' to get the counts for the application areas they wish to view. Once the grid is expanded, it will remain so for the remainder of the login as one returns to the Landing Page, unless hidden by the user in the interim.

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This outlines updates to the ODDEX application included with release v3.23.0 on 27-Jul-2018.

Enhancements

SOES - Added a selection of all records approved for funding. This option is a check box and is available to Resident Districts.
Records - Single Student - Added the optional check box to select only students with assessment records. This provides the ability to narrow record searches.
SOES - Removed the FTE element from the Resident and Community School screens as it will not be populated.
Records - Assessments Tab - The user interface for the single export of the FA EMIS formatted record was changed to make it more user friendly and to require less clicking.
SCR - The SCR rules are running against the 2019 data. As a reminder, conflicts will not be flagged until all entities reporting an SSID have reported data in the SCR collection request.
Records - Grad Cohort - Added new tab to the application under the Single Student. This new tab will include a display grid of a student's Grad Cohort related data and is represented by Grad Event codes. The data will load into ODDEX gradually by the date an event occurred, starting with the oldest records. The Grad Cohort tab nor any records will be visible until data for your cohort students is loaded. Districts will see an alert in ODDEX when all data thru 2018 has been imported. Documentation for this new ODDEX application tab can be found here.

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This outlines updates to the ODDEX application included with release v3.22.0 on 7-Jun-2018.

Enhancements

Navigation Bar - History link has been renamed to Records and will now include a selection drop down. The 2 options will be Single Student and Bulk Export. The Single Student replaces what was the History option from the Navigation Bar, the Bulk Export would be used to mass export data for students. See next entry.
Records - The ability to extract assessment data in an FA EMIS format for multiple students at once has been added to the Records module, Bulk Export. More detailed information on this Bulk Export option may be found here.
SCR - Removed conflict codes from the selection drop down that are not currently used by the application.

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This outlines updates to the ODDEX application included with release v3.21.0 on 24-May-2018.

Enhancements

History - The ability to extract assessment data in an FA EMIS format was added to the History module, Assessments Tab. This extract can provide the testing data for a single student at a time. More detailed information on the FF Export option may be found here.

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This outlines updates to the ODDEX application included with release v3.20.1 on 4-May-2018.

Enhancements

CCP - Added ability for Higher Eds to escalate reviews to ODE Area Coordinator.
SOES - Added ability for Community Schools to escalate reviews to ODE Area Coordinator.

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This outlines updates to the ODDEX application included with release v3.20.0 on 2-May-2018.

Enhancements

SCR - Added a selection by conflict code.
SCR - Added a selection by conflict age.
SCR - Removed the conflict status selection when in 'Students' view as it does not apply.
CCP - ODE users can select and view by Higher Ed agency.
Tuition - Ability to escalate reviews older than 30 days and with a previous approval.

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This outlines updates to the ODDEX application. No release version change. 9-Apr-2018.

Enhancements

Tuition - Enabled Tuition Window 2 review flagging.

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This outlines updates to the ODDEX application included with release v3.19.1, 29-Mar-2018.

Enhancements

CCP - Added the ability to escalate to ODE Area Coordinator. Details on the escalation process may be found in the CCP Application section.

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This outlines updates to the ODDEX application included with release v3.19.0, 22-Mar-2018.

Enhancements

ODDEX - The 'New' columns have been removed from the Landing Page grids and replaced with the ability to select 'Days Since New' within the ODDEX modules. This update will provide users more flexibility and will increase the load performance of the landing page itself.
Tuition - The aged out records can be escalated to the ODE Area Coordinators

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This outlines updates to the ODDEX application included with release v3.18.2, 14-Mar-2018.

Enhancements

CCP - HEI's will receive reports from ODE through the CCP module. The reports may be accessed by selecting the Reports option from the CCP drop down in the navigation bar. Only HEI's have this option within the CCP module. Reports have been supplied for school years 2016 - 2018.

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This outlines updates to the ODDEX application included with release v3.18.1, 8-Mar-2018.

Enhancements

SOES - Added the ability for Resident Districts to escalate a student record that was prior approved and over 75 days old.

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This outlines updates to the ODDEX application included with release v3.18.0, 1-Mar-2018.

Enhancements

SCR - Added a new EPCT conflict for students having a Sent To Reason = CE. This conflict will represent an issue with the percentage of time being reported for the student by the 2 or more entities involved. Districts seeing this conflict will want to review reporting instructions for this scenario.
Tuition - Records flagged with a Data Quality Issue will now age out. When the records are older than 30 days, districts will see an AGED_OUT review.
SOES - Added the ability for Resident Districts to escalate an AGED_OUT review.

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This outlines updates to the ODDEX application included with release v3.17.0, 12-Feb-2018.

Enhancements

ODDEX - General changes have been made to the icons used in SOES, CCP and Tuition. The icons will provide a consistent visual reference. In general a Red-X will represent no funding, a yellow exclamation point will represent attention is needed or not yet reviewed data and a Green check mark will represent approved for funding or aged out. Users will still want to select records to see all details.
SCR - When a district has a conflict Hidden and data changes on the student during a new SCR submissions, the Hidden is removed.
ODDEX - Changed the years selection drop-down to list exclude older and future dates.

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This outlines updates to the ODDEX application included with release v3.16.0, 11-Jan-2018.

Enhancements

History - Added the ability to select only students who have data on the Special Education tab.
History - Added the ability to select students based on an admission date. Users will need to enter a specific date. Any student with an educating record admission date that is on or after the date entered, are selected.
Landing Page - Updates were made to include the 'All/Not Hidden' counts under the 'Not Reported' column.
SOES - When escalating a record, the user must select an escalation flag if a comment is entered.

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This outlines updates to the ODDEX application included with release v3.15.2, 20-Dec-2017.

Enhancements

SOES - If the Resident district cancels a review which they had previously escalated to ODE, the canceled escalated review will now include a generated comment stating
Resident district canceled prior escalation, existing review re-established.

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This outlines updates to the ODDEX application included with release v3.15.0, 8-Dec-2017.

Enhancements

SOES - The Not Reviewable By District message has been changed to provide specific detail as to why the record can not be reviewed.
SCR - Added the admission reason to the data exports.
ODDEX - Modified to allow an individual with an ITC Director OEDS role, default access to all the ODDEX application modules. No additional OEDS roles would have to be assigned.
CCP - District users will be able to approve an agreement previously rejected and will be able to reject an agreement previously approved.

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Note: This change did not require a new release version number.

Enhancements

SCR - Changes were applied to improve the performance.

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This outlines updates to the ODDEX application included with release v3.14.0, 9-Nov-2017.

Enhancements

SOES - Added the ability to escalate a review to ODE Area Coordinators. Once escalated, users will have the ability to cancel as needed. The query options will also include an option to select only those records. Details on the new escalation function may be found in the SOES section of the documentation.
Tuition - Added a query for Reviewed Since. This option will allow users the ability to select students that have been reviewed as a of a specific date.
Tuition - From the Resident/Paying view, the query option previously labeled Receiving LEA has been changed to Educating LEA to make it consistent with other areas of the application.
Tuition - Changed the manner in which escalation to ODE functions so it is consistent between the Educating and Paying entities. Both entities will be able to flag/escalate until the flagging window closes as noted in the ODE Tuition Manual.
History - Assesssments - Data View-ODDEX History FA; New role added to SAFE

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This outlines updates to the ODDEX application included with release v3.13.0, 26-Oct-2017.

Enhancements

Calendars - The community school sponsors will be able to approve a calendar previously rejected and will be able to reject a calendar previously approved.
SCR - The rules for AFIC and AFPY were modified to only generate conflicts involving admitted students that withdrew from the prior district under a 41 or 45 withdrawal code. Withdrawals involving any other code will not be included when considering if an Admitted from IRN is needed. This change will cause a number of existing AFIC and AFPY conflicts to resolve and become inactive.
SCR - The rules for AFIC and AFPY were modified to better check the withdrawals and admissions that occur during the summer months. This change will cause a number of existing AFIC and AFPY conflicts to resolve and become inactive.

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This outlines updates to the ODDEX application included with release v3.12.0, 19-Oct-2017.

Enhancements

SCR - Added the ability to hide and unhide conflicts. Detailed information on this functionality may be found here.
CCP - The student/course and agreements will now show as Aged Out if they are over 45 days and have had no activity. The Review status query option for both agreements and courses includes an ODE Aged out option.

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This outlines updates to the ODDEX application included with release v3.11.0, 14-Sept-2017.

Enhancements

History - The ability to view student assessments through the History module has been added. For those users with the appropriate SAFE role(s), for any student which has assessments, an Assessments tab will be available that will list all of the applicable tests for the student. Further details on the assessment data may be found in the documentation. Please note that the Assessment data is being loaded into ODDEX over a period of time. All of your students assessment data will not be viewable from the History module right away.
Tuition - Added a query option allowing for selection by reporting window.

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This outlines updates to the ODDEX application included with release v3.10.0, 7-Sept-2017.

Enhancements

Calendar - New module from navigation bar is enabled. Using this module, districts will be able to view calendars for districts they have roles assigned.
Calendar - Community School sponsors will have the ability to approve the calendars for their community schools. ODE will provide the sponsors with more info on this option.
ODDEX - Landing page has been updated for those with community school roles. The grid displayed will include a calendar section.
ODDEX - SCR, Tuition, SOES have all been modified to include the ability to display a district calendar for an entity associated with one of their students. Users will see calendar icons displayed next to the IRNs. Clicking on the icon will pop-up a calendar for that IRN.

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This outlines updates to the ODDEX application included with release v3.9.0, 21-Aug-2017.

Enhancements

Tuition - Added the audit detail from record changes to the information available. Users would click on the blue icon to have the audit details displayed in a pop-up. The details will include old and new values and the date and time the change occurred.
Tuition- When tuition data for FY18 and beyond is populated in ODDEX, the Placement By and Contact data will carry forward to the new school year if
- The Educating and Resident districts do not change from the last tuition record found in the prior year AND
- If the added record for the new school year has a start date between 7/1/ccyy - 9/30/ccyy inclusive and the greatest tuition record prior year has an end date between 5/1/ccyy - 6/30/ccyy inclusive
SCR - Modified STIC conflict rules to eliminate generating conflicts for students in a three way reporting situation. As an example, a student open enrolled to a district and then sent to another entity, such as a JVS. This rule change will execute against 2017 data and will close a number of conflicts.
SCR - Begin running conflict rules against 2018 data submissions.

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This outlines updates to the ODDEX application included with release v3.8.0, 20-Jul-2017.

Enhancements

Tuition - Change completed to flag and transfer Aged Out record data to ODE for inclusion in the funding processes. These would be records past the defined rules for the 30 day timer. In the Review Flags area, districts will note this entry and will have the ability to comment.

The review status query in the tuition summary screen now includes an 'ODE Aged Out' option for finding all records which have been approved due to age with no activity.

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This outlines updates to the ODDEX application included with release v3.7.0, 22-Jun-2017.

Enhancements

CCP - Added the audit detail from record changes to the information available. Users would click on the blue icon to have the audit details displayed in a pop-up. The details will include old and new values and the date and time the change occurred.
Tuition - Updates were made to auto populate the placement by data in Tuition Review Window 2, using the placement by data from Tuition Review Window 1. This placement by data will be copied into Window 2 if the Educating district IRN and Resident district IRN reported in Window 2 is the same as what was reported in Window 1 and the Tuition record for Window 2 has a start date in January. This same functionality will copy the placement by data from one Tuition record to another Tuition record within the same Reporting window if the Educating district IRN and the Resident district IRN do not change.

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This outlines updates to the ODDEX application included with release v3.6.0, 24-May-2017.

Enhancements

Tuition - Added certification statement to parent and address change pop-ups. Districts will now see this statement included.
Tuition- Modified the manner in which the no flag, yellow and red flags on the student grid function.
- Red flag
  - When the record can not be reviewed due to a parent last name or first line of address being blank
  - When a review flag has been placed
  - When escalated to ODE
- Yellow flag
  - When the record can be reviewed and has not been
- No flag
  - District approved the tuition payment for the student
  - Record has aged out and no action was taken
  - Record is no longer reviewable
History, Special Education - Added additional access to this module for the following OEDS/SAFE roles:
- Director-Special Education-General
- Coordinator-Career-technical Education-Special Needs
- Assistant Superintendent-Special Education-Career-technical Education
- Supervisor-Special Education-Career technical Education
- Supervisor-Special Education-General
- Coordinator-Special Education-General
- Special Education Contact
- Data View-ODDEX History GE (new role to be added to OEDS/SAFE after 5/26/17)

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This outlines updates to the ODDEX application included with release v3.5.0, 18-May-2017.

Enhancements

Tuition- The enrollment dates have been added to the summary listings (Paying and Educating). This should aid in determining which window the record pertains to.
History, Special Education - An export option has been added to the Special Education tab of history allowing the data to be exported into a tab delimited file.

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This outlines updates to the ODDEX application included with release v3.4.1, 15-May-2017.

Enhancements

Tuition - For the first window of 2017 data, ODE has extended the data update lockout date to midnight on May 26, 2017. Educating LEA's will no longer be able to update the contact data (parent & address) or court placement data for the first window of 2017 tuition data.

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This outlines updates to the ODDEX application included with release v3.4.0, 12-May-2017.

Enhancements

Tuition - Tuition data will be locked out from any updates to the contact data (parent and address) and placement data beginning on specified dates for the two reporting windows. For 2017, the first window of tuition data will be locked out at midnight on May 15, 2017. The second window of data will be locked out at midnight on August 5, 2017. LEA's may continue to review the data, the lockout affects the updating of the contact and placement data by the Educating LEA only.
History - The history detail will no longer be displayed using a popup window. History detail will now be displayed through a tabbed page.
History - The ability to view special education events through the History module has been added. For those users with the appropriate SAFE role(s), within the History module, for any student which has special education events, a Special Education tab will be available that will list all of the applicable events for the student. Further details on the special education data may be found in the documentation.

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This outlines updates to the ODDEX application included with release v3.3.1, 3-May-2017.

Enhancements

Tuition - The address query filter, now labeled Parent/Address, has been updated to match the requirements for a reviewable Tuition record. There must be values in the parent last name and address street 1 fields in order for a tuition record to be reviewable. The Parent/Address query will allow records to be filtered based on this criteria. Students with empty/no parent & address are those that are not reviewable due to the missing required fields. Students with parent & address are those that are reviewable.

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This outlines updates to the ODDEX application included with release v3.2.1, 27-Apr-2017

Enhancements

Tuition - Updates were made to auto populate the contact data in Tuition Review Window 2, using the contact data from Tuition Review Window 1. This contact data will be copied into Window 2 if the Educating district IRN and Resident district IRN reported in Window 2 is the same as what was reported in Window 1 and the Tuition record for Window 2 has a start date in January. As a note, data submissions for Reporting Window 2 begin in May. Also included in this update is functionality that will copy the contact data from one Tuition record to another Tuition record within the same Reporting window if the Educating district IRN and the Resident district IRN do not change.

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This outlines updates to the ODDEX application included with release v3.2.1, 18-Apr-2017.

Enhancements

Tuition - The 30 day timer for flagging now includes a comparison on a specific "flagging start date" set by ODE. The records will time out based on the later of this ODE defined date or the last updated date. All records will move back to the 0-15 day counts with this change and will remain there until the timer begins. May 1, 2017 is the designated date for the first 2017 Tuition reporting window.

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This outlines updates to the ODDEX application that will be included with Release v3.2.0, 9-Apr-2017.

Enhancements

Tuition - Add a selection based on last reviewed date for Paying/Resident districts.
Tuition - Modified the 'Not Reviewable By District' displayed message to be more precise. Districts will now know why the record is not reviewable.
Tuition - Parent and Address now include a red asterisk with the label to indicate the information is required for review/payment. For the Educating district, the edit windows for Address and Parent will include a red asterisk for the elements which are required for each. In the case of address, a value must be entered in street 1. For the parent, a value must be entered for last name. Once the Parent and Address requirements have been met, the record will be reviewable.

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This outlines updates to the ODDEX application that will be included with Release v3.1.0, 27-Mar-2017.

Enhancements

Tuition - Modified description on Placement By pop-up entry box to be more generic.
Tuition - Added blank/non-blank selection on Address.
Tuition - Added blank/non-blank selection on Placement By data.

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This outlines updates to the ODDEX application that will be included with Release v3.0.0, 17-Mar-2017.

Enhancements

Tuition - Added the Tuition application to those available in ODDEX.
Landing Page - Added the ability to 'Hide/Show' the various grids in the landing page. This allows the user to minimize what they see on the screen.
Global search - The results from a global search by SSID will appear in descending order by school year so that the most recent year's data appears at the top.

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This outlines updates to the ODDEX application that will be included with Release v2.9.0, 2-Feb-2017.

Enhancements

CCP - Added export option to Agreements data
SOES/SCR - Added time stamp to the audit detail information. This will appear in addition to the date stamp.
SOES - Modified the manner in which contact data was processed to better handle cases where a student with a single derived enrollment record moved within the same resident district while attending one community school. Only the contact data submitted with the most recent date will be applied to the student meeting this criteria.

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This outlines updates to the ODDEX application that will be included with Release v2.8.0, 4-Jan-2017.

Enhancements

SCR - Added additional conflict checks to the Admitted From IRN.
SCR - Added additional conflict checks for the How Received reasons
SCR - Added additional conflict checks for the Sent To reasons
- Note - For specific details on all 3 of these new conflict checks, see SCR Conflicts explanation document at
  http://education.ohio.gov/Topics/Data/EMIS/EMIS-Documentation/FY16-EMIS-Validation-and-Report-Explanation-Docume
SCR - Modified the EPCT conflict to exclude How Received = "H" in the percent of time calculations.

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This outlines changes to the ODDEX application that will be included with Release v2.7.0, 30-Sep-2016.

Enhancements

CCP - Added last modified date to Agreements display
SCR - Modified the import processes of SCR to include any submitted FL records. When importing the FL, the corresponding open enrollment record from the prior year will be closed and a withdrawn reason will be applied to that same prior year record. Districts will not see the FL records themselves in ODDEX.
SCR - Modified the data checks in SCR to include an additional Sent to Reason. Beginning with this update, any records with SE on them will have cross reference checks run against them. Prior to this update, these were excluded in any checks.

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This outlines changes to the ODDEX application that will be included with Release v2.6.0, 18-Aug-2016.

Enhancements

CCP - Added a selection by course term to the Students and Agreements. The course term used in this selection is the one reported by the Higher Ed Institute.
ODDEX - Modified application for compatibility with Java 8. There are no functionality changes associated with this update, all are of a technical nature.

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This outlines changes to the ODDEX application that are included with Release v2.2.0, 20-May-2016.

Enhancements

ODDEX - Added a global find by SSID. This option is located within the Navigation bar and is an SSID query across all student based modules, for all years of data. When entering an SSID, the selection of records returned by the global find is determined by the reporting link a district has to that SSID. A user only has access to an SSID they have a reporting link to. If a user has access to multiple reporting districts, data related to all these reporting districts will be included in the results. Once a grid listing the records is returned, the appropriate links can be selected and the records are viewable within that application of ODDEX.

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This outlines changes to the ODDEX application that are included with Release v2.1.0, 27-Apr-2016.

Enhancements

SCR - Modify the cross reference checks to exclude any records having a withdrawal code of 35.
CCP - Added a sort by the 'Match Score' column. Records with the lowest match will sort to the top when entering the summary display.
CCP - Added last update date to the CCP pop-up screen so districts can use it to assist in calculation of the age out date.

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This outlines changes to the ODDEX application that are included with Release v2.0.0, 31-Mar-2016.

Enhancements

ODDEX - Updates to include the College Credit Plus (CCP) module.

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This outlines changes to the ODDEX application that are included with Release v1.27.0, 29-Feb-2016.

Enhancements

ODDEX - Update was made to the displays where detail included 'days since'. These displays have been change to include an actual date as well.

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This outlines changes to the ODDEX application that are included with Release v1.26.0, 19-Feb-2016.

Enhancements

SOES - Modified the selection on blank addresses to no longer include those linked to inactive records. If an SOES entry is inactive and the address is blank, that record will not be included in the blank address selections.
SOES - Added a new selection option to the find options. Users will now be allowed to select data based on funding impact of flags. The options will include those indicating a data quality issue, which have no funding impacts and students whose review flags do impact funding in some capacity. Users may need to use multiple selection option choices to get the desired student data.

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This outlines changes to the ODDEX application that are included with Release v1.25.0, 20-Jan-2016.

Enhancements

SOES - FY15 data is no longer reviewable in terms of setting flags or removing flags. Resident districts will no longer see the option to "Add review" or "Reviewed - No Flags/Flags Resolved". The ability to add comments has also been revoked.

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This document outlines changes to the ODDEX application areas that are to be included with Release v1.22.0
Scheduled for 16-Oct-2015

Enhancements

SOES - Added FY16 SOES resident district flag options.
SOES - Updates to order SOES resident district flags so the most often used are listed at the top.
SOES - Additional changes applied for the auto-reviewed status. If the data submitted by a community school did not change and the prior year record had aged out past 75 days, this newly added record will be auto-reviewed. See notes from v1.21.0 for prior updates related to the auto-reviewed status.

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This document outlines changes to the ODDEX application areas that were included with Release v1.21.0
2-Oct-2015

Enhancements

SOES - Added the functionality where residency records are set to auto-reviewed status during the import process. This will occur when the data submitted by a community school did not change from the prior school year with the exception of the grade level and dates. Once set to auto-reviewed the resident district can not review these records to set flags. The auto-reviewed status will be removed if a community school later submits other data changes for the student, thus opening the 75 day flagging window.
SOES - Added auto-reviewed status to the selection options.
ODDEX - Added a new column to SOES section of landing page to list the auto-reviewed records.
ODDEX - Modified selections in the find to keep the options entered when changing between various screens.
SOES - Added a selection option for students with a blank address.
SOES - Added a selection option for student whose address is complete or not blank.
SOES - Modified the flagging abilities of resident districts to prevent any flagging on students whose address has not yet been reported by the educating community school.
SOES - Modified the community school summary screen to include a flag next to the resident district data if that resident district has set a flag. This will be helpful when there are multiple resident districts listed.
ODDEX - Modified data import routines to no longer change the update date when a grade level change is submitted by the community school. This will prevent the 75 day resident district review window from re-opening when a grade level changes.

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This document outlines changes to the ODDEX application areas that are included with Release v1.19.2
27-Jul-2015

Enhancements

SCR - Updated rule processing for WTIC conflicts. The WTIC conflict will no longer get flagged on a number of situations were there are 3 districts involved. If the district relationship = 3 and the sent to reasons are TS, PS, SE, FC, OE, CI, 64, NI or TI the records are not included in the WTIC check any longer. Any prior WTIC conflict that was flagged before this update and meets the new criteria will be resolved and the user will see it with a ~~strike-though.~~
ODDEX - Update to improve performance

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This document outlines changes to the ODDEX application areas that are included with Release v1.19.0
24-Jul-2015

Enhancements

SCR - Adding sorting of records to pop-up screens. Records will sort by active/inactive status and then start date within the status sort. Inactive records will display at the bottom.
ODDEX - Using the 'Agencies' selection from the navigation bar, district can now find and select any agency within the state that has submitted data. Once the agency (district) is selected, contact information will be displayed. This feature will be useful when needing to obtain contact data to assist in resolving conflicts. Note that any data entered for an agency will be visible to all ODDEX users.
SCR - Changed default when selecting SCR for the first time from the navigation bar, 'conflicts' is the default rather than 'students'. After the initial selection, the default will also be the prior used option on this screen.
ODDEX - Removed the 'County' column from the Agencies grid listings.
ODDEX - Landing page - Updates were made to increase performance for those with access to more than one district. Users will now see the grid populate per entity instead of all at once.

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This document outlines changes to the ODDEX application areas that are included with Release v1.18.1
12-Jul-2015

Enhancements

ODDEX - Added additional cross checking to SCR for withdrawn to IRNs. Districts will now see an additional column on the landing page that represents the count of any records reported having a withdrawn to IRN and the entity involved is not reporting the admitted from IRN as matching. This will show under the 'Not Reported/Mismatch column and will have the conflict code of "WTIC" (Withdrawn To IRN Conflict) on the conflict detail pop-up screens and in the export. The ability to select by just these records will also exist in the 'Find' box.
SCR - Added Admitted From IRN to Student detail pop-up
SCR - Improved the export of conflicts data to include more detail

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This document outlines changes to the ODDEX application areas that will be included with Release v1.18.0
6-Jul-2015

Enhancements

SOES - Updates were applied to the residency and educating detail pop-ups to include the last update date. This date is used in the calculations to determine age of record for SOES flagging purposes
SOES - Data exports were modified to include the last update date
SCR - When changing between Conflicts and Students display modes in SCR, any specific query value entered with the exception of conflict status will now be preserved
ODDEX - Applied update to default year to 2015. The default will change when 2016 data is included in the application

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This document outlines changes to the ODDEX application areas that will be included with Release v1.17.2

Enhancements

SCR - Modify conflict detail screen to a pop-up to improve performance
SCR - Added print screen function from the detail conflict pop-up
SCR - Improved performance of application
ODDEX - improved performance of Landing Page loading. A result of this change is users with access to more than one entity, will only see 5 at a time in each section of the grid as opposed to 10.
Import of data submitted to SSDT Report Authority changed to begin at 4pm. Data submitted while the import is running will also be processed that evening.

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This document outlines changes to the ODDEX application areas that will be included with Release v1.16.0
7-May-2015

Enhancements

SOES - Added additional query for Resident Districts. Resident Districts will now have the ability to query by specific community school IRNs.
SOES - Added ability to query only active records
SOES - Added additional query for Community Schools. Community Schools will now have the ability to query by specific resident district IRNs.
SOES - Updated queries to improve performance

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This document outlines changes to the ODDEX application areas that will be included with Release v1.15.0
9-Apr-2015

Enhancements

SOES - If a record gets set to inactive and that record had a resident district review flag set on it, the flag will now be eliminated. The red flag indicating a resident district challenge is no longer effective with the inactive status on the overall record..
SOES - Added additional ~~strike through~~ to the displays so all detail related to an inactive record shows as such. This change will make it visually more clear which are the current or active records and which are not.
SOES - Updated the sort of the records displayed in the student detals pop-up and the student summary listing. The records will now sort by active status, then inactive status, then by date within the status category. The most recent records will sort to the top of each category.
ODDEX - By default comments entered are shared with all other ODDEX users that have access to the SSID. A change was made so when entering comments within the application, the user will have the option of making a comment unshared. To mark a comment unshared, the user should uncheck the "Shared" box. When marking a comment as unshared, only those within the writers entity will see the comment. No others users will see the entered comment.
Calendar - Temporarily inactivated the calendar features.

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This document outlines changes to the ODDEX application areas that will be included with Release v1.14.0
12-Feb-2015

Enhancements

SCR - When conflicts are enabled in the application, those resolved will appear with a ~~strike through~~ in the summary listings

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This document outlines changes to the ODDEX application areas that were included with Release v1.13.0
29-Jan-2015

Enhancements

ODDEX - Improvements made in memory use to prevent the export from aborting when large entities run it

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This document outlines changes to the ODDEX application areas that were included with Release v1.12.0
15-Jan-2015

Enhancements

ODDEX - Added Export functionality for Community School data
ODDEX - Modify the appearance of elements that had a ~~Strike-Through~~ that contained asterisks. These asterisks were replaced with N/A. Previously the ~~Strike-Through~~ on asterisks looked like an underline.
ODDEX - Update the agency listing to remove the e-School flag. This value is not being used by the application in any manner.
ODDEX - Modified the log in processing so if the SAFE application is not reachable for an extended length of time to validate the ODDEX log in, ODDEX will display a SAFE time out message. Previously the end-user would receive an error that was not informative.
ODDEX - Resident district data extract was modified to include address details in separate columns.

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This document outlines changes to the ODDEX application areas that were included with Release v1.11.0
2-Jan-2015

Enhancements

SOES - Modified export of data for Resident Districts to include all data, not just the data elements being viewed on the screen. Districts can access this using the 'Export' button. This full data export is a replacement for the partial data export that existed in prior versions of the application. The data is exported to a file named SOES_RES_EXPORT.TXT and is still in a tab delimited format for use with spreadsheet software.
SOES - Modified Community School views to now include a link to list the Audit records for a student's Educating records. The audit icon appears on the detail pop-up and when selecting this icon, a new pop-up occurs that lists the audit records available.

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This document outlines changes to the ODDEX application areas that were included with Release v1.10.0

Enhancements

History - Change display of records to exclude all those with an inactive status. The status gets set to inactive on records that were reported to SCR once and then not reported again in the current year.
SCR - Change display of records to mark those with an inactive status. The status gets set to inactive on records that were reported to SCR once and then not reported again in the current year. These records will show with a '~~Strike Through~~" formatting.
ODDEX - Improve performance of all displays involving audit entries. Also see notes on release v1.9.2

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This document outlines changes to the ODDEX application areas that were included with Release v1.9.0

Enhancements

ODDEX - Performance improvements on landing page load
ODDEX - Performance improvements on query of records
ODDEX - Added additional parts to the applications for future enabling of email notifications

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This document outlines changes to the ODDEX application areas included with Release v1.8.0

Enhancements

ODDEX - Allow a user with access to more than one application area access to all application areas from navigation bar. This update will improve the ability to navigate for those with access to multiple areas.
ODDEX - Changes to SCR screen displays in preparation for the conflict displays.
ODDEX - Added a new 'Collapse/Expand' box around the announcement, alerts and user information collectively. This box will allow districts more viewable space for detail information. The collapse of this information is temporary per login session.
ODDEX - Relabeled 'Secondary' email fields to 'Preferred'. Any labeled as Preferred will take priority to other emails entered.
ODDEX - Improved performance
History - Update spinning icons that represent data is being collected, to include a more informative description.

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This document outlines changes to the ODDEX application areas included with Release v1.7.0.

Enhancements

ODDEX - SCR, History, SOES - added closing indicators to all date ranges. If the record is from a prior school year, the dates will now include ‘EOY’ rather than being blank. If the date range is for a current record, the date will show ‘Current’ rather than be blank.
Added a page navigation indicator so users know what page of the data listings they are on.
SCR - Hover over description on missing icon was changed to be more meaningful.
Implemented printing solution from within pop-up windows.
ODDEX - Add display of a 'spinning' icon while data loads during the selection of a new district at the district drop down. This will only be seen by Users with access to more than one district.
Added "Help" to main menu to link to the ODDEX Documentation
Added "About" to main menu to display the current version of the application

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Page Comparison

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New Version 505

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