The Capitalization Criteria program is used to change the capitalization criteria, dollar amount and/or life limit, for districts that have their GAAP flag checked.  Any changes made will be retroactive to the beginning of the fiscal year selected.   Once completed, the capitalization criteria stored under Core>Fiscal Years for that fiscal year will be updated to reflect the new dollar amount and/or life limit. A detailed report, sorted by tag number, will be generated including the fund, function and asset class, capitalization status and the old and new beginning balance amounts for each item that was changed.  A summary recap, subtotaled by asset class, function and fund total groups is included as the end of the report.  Users with INV_STANDARD and INV_GROUP_MANAGER roles are able to run this option.

Field Definitions:

• Fiscal Year: Informational field. The current fiscal year is displayed.  
• Capitalization Amount: The current year's capitalization amount will be displayed.  Please overwrite to change it to a new figure.
• Life Limit: The current year's life limit will be displayed.  Please overwrite to change the life limit.
• Projection Only: A projection report is selected by default and will be created showing the tag number, fund, function, and asset class of items that will be affected by the change. It is strongly recommended that you run a projection prior to updating the information.  Once you are ready to update the live data, uncheck the projection only box and submit. Inactive or old items will not be updated. 

More Information about Capitalization Criteria

If your district is not migrating from Classic and beginning inventory in the Redesign, when they create their Inventory Fiscal year in Core>Fiscal years, they will have the option of adding  their capitalization dollar and life limit amounts.

Changes to Beginning Balances

Changing the capitalization criteria will not affect the beginning balances on the Schedule of Change in Fixed Assets Report for the year selected.

Capitalization Criteria changes impact on the Schedule of Change in Fixed Assets

• If the capitalization criteria were run during the fiscal year, DECREASING the current threshold so that an item has now changed from non-capitalized to capitalized, the ENTIRE original cost appears as a positive adjustment under the Adjustments column on the report.  The Beginning Balance column is not affected. 
• If the capitalization criteria were run during the fiscal yea,r INCREASING the current threshold so that an item has now changed from capitalized to non-capitalized, the ENTIRE original cost appears as a negative adjustment under the Adjustments column on the report.  The Beginning Balance column is not affected.

Capitalization Criteria changes impact on the Schedule of Change in Depreciation

For those items tracking depreciation:

• If the capitalization criteria were run during the fiscal year, DECREASING the current threshold so that an item has now changed from non-capitalized to capitalized, the LTD + FTD depreciation appears as a positive adjustment under the Adjustments column on the report.  The Beginning Depreciation column is not affected. 
• If the capitalization criteria were run during the fiscal yea,r INCREASING the current threshold so that an item has now changed from capitalized to non-capitalized, the LTD + FTD depreciation appears as a negative adjustment under the Adjustments column on the report.  The Beginning Depreciation column is not affected.