The Capitalization Criteria program is used to change the capitalization criteria, dollar amount and/or life limit, for districts that have their GAAP flag checked. Any changes made will be retroactive to the beginning of the fiscal year selected. Once completed, the capitalization criteria stored under Core>Fiscal Years for that fiscal year will be updated to reflect the new dollar amount and/or life limit. A detailed report, sorted by tag number, will be generated including the fund, function and asset class, capitalization status and the old and new beginning balance amounts for each item that was changed. A summary recap, subtotaled by asset class, function and fund total groups is included as the end of the report. Users with INV_STANDARD and INV_GROUP_MANAGER roles are able to run this option.

Field Definitions:

Fiscal Year: Informational field. The current fiscal year is displayed.
Capitalization Amount: The current year's capitalization amount will be displayed. Please overwrite to change it to a new figure.
Life Limit: The current year's life limit will be displayed. Please overwrite to change the life limit.
Projection Only: A projection report is selected by default and will be created showing the tag number, fund, function, and asset class of items that will be affected by the change. It is strongly recommended that you run a projection prior to updating the information. Once you are ready to update the live data, uncheck the projection only box and submit. Inactive or old items will not be updated.

More Information about Capitalization Criteria

If your district is not migrating from Classic and beginning inventory in the Redesign, when they create their Inventory Fiscal year in Core>Fiscal years, they will have the option of adding their capitalization dollar and life limit amounts.

Changes to Beginning Balances

Changing the capitalization criteria will generally affect the beginning balances on the Schedule of Change in Fixed Assets Report for the year selected.

If the criteria is lowered so that items not originally capitalized at the beginning of the year are now capitalized, the program will modify the beginning balance information to make it appear as if these items were capitalized at the beginning of the year. This means that the beginning balances for the change schedule will be larger than the ending balances of the change schedule for the prior year. The changes made in Capitalization Criteria program will be audited but it is recommended district document the changes by printing and saving the generated report.

If the criteria is raised so that items originally capitalized at the beginning of the year are no longer capitalized, the program will modify the beginning balance information to make it appear as if these items were not capitalized at the beginning of the year. This means that the beginning balances for the change schedule will be smaller than the ending balances of the change schedule for the prior year. The changes made in this program will be audited but it is recommended the district document the changes by printing and saving the generated report.