STRS Report Options

After you have completed a payroll, you have five working days from the pay date to submit a file to STRS that is created using the STRS Report option under Reports. 

The STRS Report uses the 591/691 withholding amounts and 450 Applicable Gross for the Member Earnings for reporting.

Field Definitions:

The Save and Recall option , allows the users to create and save certain reports  for different report runs for each report option.  The Default option is the original SSDT report and the Most Recent is the last report that was ran by the user.  If the report is no longer needed, click on to delete the report. The Default reports cannot be deleted. 

Report Title: STRS Report is the default file name for the report. This can be changed by entering a new file name in the Report Title field.

Sort By offers the following choices:

• Employee Name
• Employee SSN

Select the Payment Method:

• Check
• Electronic

Enter the Check or Transaction number used to remit the contributions to STRS. 

Format:

• PDF (download)
• Comma Separated Values
• Excel-Data

Select payroll from the Historical Payrolls grid:

Payroll Payments

The option below allows districts to include Voided and Un-voided Payments in the STRS file.  

Select any additional payments to include from past payroll.  Voided and Un-voided payments are shown below:

When all options are entered, click on 

Example of STRS Report with Voided check included:

Generate Submission File

1. Generate the submission file. There are 2 options available:
   1. To generate the submission file immediately:
      
      1.  Click on to send the Submission file immediately to STRS. **Once clicked on, it will be disabled to avoid double-clicking and sending multiple submissions to STRS**
   2.  To generate the submission file at a later date:
      1. Click on  and then at a later time you can submit it to STRS.  At a later date you would perform the following:
         1. Find the STRS.SEQ file by clicking on and finding the STRS Report you wish to upload.
         2. Upload the file by clicking on  
            1. 
   
   Submit the file by clicking on

When a file is submitted to STRS, the STRSYYYMMDDXXXX.SEQ file is copied to the Utilities>File Archive>YYYY-STRS Reporting folder.

Calculating Regular and Retirement Pickup

Please click here for documentation on how Retirement is calculated.

Employee's with Full Pick-up on Pick-up with Extra Compensation (same goes for Partial Pick-up on Pick-up with Extra Compensation

The Employee's Dashboard under Payments for that payroll, will show the Payroll Item 450 Applicable Gross inflated for retirement purposes.  The 691 Applicable gross is the employee's gross for that pay:

450 15.96%

691 15.96%

$3872.49 X 14% = $542.15

$542.15 X 14% = $75.90

$542.15 + $75.90 = $618.05/14% = $4414.64

The Inflated gross will show on the employee's 450 Payroll Item *TD Total and Applicable Gross  $4414.64

The Amount Withheld will show on the employee's 450 Payroll Item *TD Employer Amount  $542.15

The Regular Gross will show on the employee's 691 Payroll Item *TD Total and Applicable Gross   $3872.49

The Amount Withheld will show on the Employee's 691 Payroll Item *TD Employer Amount   $618.06

Breakdown of STRS Per Pay Report 

Member Earnings

The Member Earnings uses the 450 Total Gross.

Employer Pick Up

Employer Pick Up uses the 591/691 Amount withheld.

• If making adjustments using Core>Adjustments
  • 591 is Amount Withheld
  • 691 is Board's Amount of Payroll Item

How STRS days are calculated 

The system first finds all checks for employees which have a pay date in the reporting month. The payroll beginning and ending dates for those checks determine the calendar date range for counting service days. This range very likely will start in the preceding month and end during the reporting month. From this information, blank working calendars are created on the system. Blank working calendars are used internally by the system and cannot be viewed.

The job calendars for employees which correspond to the date range from the first step are entered into the blank working calendars. The Attendance transactions (type Attendance or Absence) with paid dates in the reporting month are marked on the working calendars appropriately for each day. The calendars are "modified" inside the program to reflect the days from the calendars plus days from Attendance. So you can think of Attendance records as modifying the calendars on a per employee (or compensation) basis.

After the working calendars are built, the system counts the days for the date range and that is the total unadjusted service days.

The system then locates any Adjustment transactions (STRS Retirement Days) in Adjustment Journal in the month for the retirement type. Adjustment transactions entered are considered manual adjustments to what the system would calculate. Note that "manual adjustment" transactions are picked up based on the reporting month instead of the date range that the employee was paid for. Any adjustments dated within the month will be applied. The manual adjustment records are a bit different because they are not for specific days. In this case, you are just adjusting the total days for the month. The adjustments (if any) are added to or subtracted from the total service days from the working calendars. The total of the days from the working Calendars, Attendance and the Adjustment Journals is the total service days that will appear on STRS report.

For employee's that are paid on a lag, the district can use 'Add Date Range Selection' during Initialization, this will ensure days are counted for retirement.

• The Add Date Range Selection option can be used to include multiple beginning and ending payroll dates for groups of employees as long as they all have the same pay date.  Select the  Option and supply different beginning and ending payroll dates and the applicable pay group for these dates. The pay date is the same in all cases. 

An employee that is marked as 'Retired Retiree' and a 'Retired Date' is entered on Payroll Item 450, will show Days Paid on the report but will NOT be on the submission file.

STRS Per Pay Days do NOT get submitted on the submission file to STRS. These days are on the STRS per pay report only for verification and will be on the STRS Advance FYTD report and reported on the STRS Advance submission at FYE submission.

How to correct if employee was not marked as a Retired Rehired all FY

If an employee was not marked as Retired on the 450 Payroll Item the full FY, an adjustment will need to be made to correct the STRS Advance to show on one line:

Add an adjustment for the full Earnings and amount withheld:

450 'Portion of FTD Gross that was earned as a rehired retiree'

450 'Portion of FTD Board Amount that was withheld as a rehired retiree'

591 'Portion of FTD Amount that was withheld as a rehired retiree'

and/or

691 'Portion of FTD Board Amount that was earned as a rehired retiree'

The employee's 450 FYTD Employer Amount and FYTD Total Gross should match their FYTD Rehired Retiree Employer Amount and FYTD Rehired Retiree Gross

The employee's 591 FYTD Withholding and FYTD Rehired Retiree Withholding should match

and/or

The employee's 691 FYTD Employer Amount and FYTD Rehired Retiree Employer Amount should match