Grad Program Code Information

Owned by Wendy Root
Last updated: Apr 23, 2024 by Teresa Williams

The Program Code detail included in this module includes Program Codes from multiple sources.  All of these impact a student's progress towards graduation.

Summary Listing

When the 'Grad Program Code Info' option is selected from the Grad drop down, a summary listing will be provided that includes all students with Program Codes reported as associated with graduation requirements.  The listing will only include students for the selected district.  The summary listing may be refined by using various query options. The user may select a combination of options.  When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default.  The Clear option may be used to reset the selections to their original default values. 

Columns in the grid whose headings are blue and contain  are sortable.  The column heading acts as a toggle allowing the data to be sorted in ascending or descending order.



Find/Export

Districts will have the ability to use the various filter options. These options are: 

  • Last name
  • First Name
  • SSID
  • Program Code Source
  • Program Code

The Program Code Source drop down box has 4 options: All, Reported, DEW Generated, and Industry Credential. 'All' is the default option. 

  • All (blank option) - displays all program codes in the selected district and year
  • Reported - displays program codes that have been reported
  • DEW Generated - displays program codes that have been generated by DEW based on the course and other EMIS data reported for the student.   These program codes are informational for the district and are not reported by the district in EMIS.   (link to be added to list of generated codes)
  • Industry Credential - displays Industry Credential program codes (program codes that start with '59')

The Program Code drop-down box contains all program codes listed in the summary.   The results are based on the selection in the Program Code Source.  This filter can be used to see data for specific program codes. 

If the user selects a different option in the Program Code Source drop-down box, the Program Code box will be instantly updated to only include program codes with the selected source. For example, if the user selects 'Reported' in the Program Code Source box, the Program Code box will be updated to only include program codes that have been reported to EMIS by the selected district. 

Using the Clear link resets all of the query filters to empty/default values.

The find box is collapsible using the icon in the upper left corner of find box.  The icon acts as a toggle allowing you to collapse and expand the find box as desired.

Export

Using the Export button, the user has the ability to export full details for each program code included in the current selections.  From the File Output Format drop down, select TAB delimited or comma separated (CSV) format.  The resulting file may be saved and imported into a spreadsheet.

Detail Listing

From the Summary listing, if the user clicks on a student, one is placed in a detail listing.

Program codes will be listed in a detail format sorted in 'Fiscal Year Reported' order, with the most recent date listed first and then by the IRN that reported the program codes.     The Program codes included in this detail listing are all the graduation related program codes reported for the selected student regardless of the IRN selected and the IRN that reported these to EMIS.

Export

Using the Export button, the user has the ability to export full details for all program codes included in the current selections.  From the File Output Format drop down, select TAB delimited or comma separated (CSV) format.  The resulting file may be saved and imported into a spreadsheet.

The button should be used to return to the Program code summary page.