• 1 Advance Fiscal Year to Date Report  
  • 1.1 Criteria to Appear on the Advance Fiscal Year To Date Report
    • 1.1.1 Sample PDF Report
    • 1.1.2 Sample of CSV
    • 1.1.3 Sample of Excel
  • 1.2 Balancing Advance Fiscal Year to Date Report
• 2 Advanced Positions Report
  • 2.1 Criteria to Appear on the for STRS Advance Position Report
    • 2.1.1  Sample Report
• 3 Non-Advanced Positions Report
  • 3.1 Criteria to Appear on the Non-Advanced Positions Report
    • 3.1.1 Sample Report
• 4 Generate the Submission File
  • 4.1 Sample Generate Submission File Option
  • 4.2 Sample Submission File
• 5 Upload Submission File to STRS
• 6 First payroll after STRS Advance - STRS Per Pay Report
• 7 STRS Merge Files
  • 7.1 Testmergefile.txt
    • 7.1.1 Example of STRS Merge Report
    • 7.1.2 Example of the STRSADMERGED file
• 8 Items to consider for STRS Advance
  • 8.1 Pay Types that affect balancing
  • 8.2 Docks
  • 8.3 Early Contract Payoffs
• 9 STRS Advance Configuration and Organization 
• 10 Payroll Report STRS Advance amount
• 11 First payroll after STRS Advance - STRS Per Pay Report
• 12 How STRSAD days are calculated
  • 12.1 How the system calculates the 'STRS Advance Fiscal Year To Date' Report
    • 12.1.1 Report Totals
  • 12.2 Advanced Positions Report
  • 12.3 Non-Advanced Payment Report
  • 12.4 Part-Time Employees Calculation
• 13 STRS Annual Reporting Record Layout
• 14 Taking a district out of Advance
• 15 Errors and Warnings

 

The STRS Advance program provides you with the ability to create reports and a submission file. This can be found by going to Reports>STRS Reporting>STRS Advance. The reports should be used for verification purposes, and can be created any many times as necessary, before the submission file is created.  The reports will include active and inactive employee's that qualify for STRS advance.  Employees with a Position>Position Status of Deceased or Terminated will not be included.  Docks without an effective date can be added in Payroll Payments - Future and will be included in the report calculations.  After STRS advance processing is completed, the dock payment in Payroll Payments - Future should be deleted until the dock payment should take place.   

Three reports can be generated:

• Advance Fiscal To Year Date Report - A report that is a complete fiscal year-end report for all STRS employees, including all advanced employees.

• Advanced Positions Report - A report that lists all advanced compensations for the district.

• Non-Advanced Position Report - A report that lists all compensations that will not be advanced.  

When generating the STRS Advance Submission file, please assure June YYYY Posting Period is open and current.

Generating the STRS Advance Submission File will actually flag the appropriate compensations as advanced jobs. The compensation records will remain in "advance mode" until the last payment in contract has been paid. At that time, the compensation advance flag is turned off and the compensation is no longer considered in "advance mode". It also sets the STRS Advance Configuration field under System>Configuration option.  

The only field that is non modifiable during STRS Advance, is the STRS Advance Flag on the Compensation.  All other fields are modifiable during Advance.  

After generating the STRS Advance Submission File, a file called STRSADYY06.txt (YY = Year) is created. The file is then submitted to STRS using the 'Submit Uploaded File to STRS' option.

If district receives error 'Check for possible error in number of pays in contract for previous SSN'

This error indicates the district is running the advance reports very early.  This error is checking the pays left on a compensation that would advance.  If the pays left are greater than 14, the error is received. Since the district ran the reports in December or earlier, the pay left is greater than 14.  This error will clear up when the reports are ran closer to the fiscal year end.

If your district withholds STRS retirement based on earnings, not contributions, the System>Configuration>STRS Configuration>Based Withholding On Earnings checkbox will need to be checked.  Please click here for more information on the STRS Configuration options. 

Payrolls with July or later pay dates in the new fiscal year cannot be processed unless STRS Advance has been completed. An error will be given if trying to Initialize the first pay in July.  You WILL NOT be able to proceed with payroll until the STRS Advance has been completed.

***Error - STRS Advance must be processed before running a payroll with pay date in July.***

The system uses the current posting period to determine the fiscal year.  Be sure to process the STRS Advance reports and submission file BEFORE making July current. 

NOTE: It is highly recommended to change position numbers prior to creating the advance. If wanting to change Position numbers for Positions that are in advance, districts will want to wait and NOT create new Payroll Items and assign them to the new Position until the employee is out of advance.  This change will affect the employee's advance.

Advance Fiscal Year to Date Report  

• The Save and Recall - Allows users to create and save the report parameters and avoid the need to enter them each time the report is run. The Default option is the original SSDT report parameters and the Most Recent uses the user report parameters the of the last report run.  If the save and recall options are no longer needed, click on 

  to delete the report. Default reports cannot be deleted. 

• Sort By - From the drop down option choose the way you want the report to be sorted.

  • Employee Name (Default Option)

  • Employee SSN

• Report Format - CSV, PDF and Excel.

• Starting Date for the Academic Year - Choose the date from the Calendar, click the calendar icon or enter the starting date using format M/DD/YYYY. Typically this is 07/01/YYYY.

• Ending Date for the Academic Year -  Choose date from the Calendar, click or click the calendar icon or to enter the starting date using format M/DD/YYYY. Typically this is 06/30/YYYY.

• Check Suppress SSN to exclude employee SSN from showing on the reports.

• Click 

  to generate the report.

Criteria to Appear on the Advance Fiscal Year To Date Report

• Employee must have a Position with Retirement Code = STRS.

• Employee must have earnings in the fiscal year. Earnings are a sum of 3 values:

  • For an advancing Compensation, the accrued wages will be added to earnings (Accrued Wages = Contract Obligation – Amount Paid – Amount Docked). 

  • Core>Adjustments to the Payroll Item with Type = Strs (450) with the Type of Total Gross for the employee with a Transaction Date within the fiscal year.

  • The Applicable Gross of historical STRS Payroll Items paid to the employee on payrolls that have a pay date within the fiscal year.

• Employee must have a Compensation with the following:

  • Type equaling Contract with a Compensation Start Date and Compensation Stop Date date range that the current date falls within the fiscal year AND the Compensation>Pays Paid is not equal to Pays In Contract or the Compensation has been paid in the fiscal year OR the employee must have a Compensation with the Type equaling Non Contract and the Compensation Start Date and Compensation Stop Date date range that is inclusive of the fiscal year.

Having a Compensation Stop Date will prevent the Compensation from advancing if that Stop Date falls within the dates used as the Starting Date for the Academic Year and the Ending Date for the Academic Year. Will show Earnings on the FYTD report.

Sample PDF Report

Sample of CSV

Sample of Excel

Balancing Advance Fiscal Year to Date Report

To balance the Advance Fiscal Year to Date Report for the Fiscal Year the Taxed + Non Taxed Deposit Pickup should equal what has been paid to STRS to date, plus the STRS Advance amount should equal the Taxed + Non Taxed Total.  Advance amounts from the previous FY are not tracked on the report and are tracked separately behind the scenes.

Those figures come from the Payroll Items FYTD Total Gross 450 (if Taxed), 591 (if Non-Taxed) and 691 (Pickup) withholding amounts for the current fiscal year (no advance amounts) and any new earnings that were paid over the summer months while in advance.

Advanced Positions Report

• Sort By - From the drop down option choose the way you want the report to be sorted.

  • Employee Name (Default Option)

  • Employee SSN

• Report Format - CSV, PDF and Excel.

• Starting Date for the Academic Year - Choose date from the Calendar , click the calendar icon  or enter in the starting date using format M/DD/YY. Typically this is 07/01/YYYY.

• Ending Date for the Academic Year -  Choose date from the Calendar , click the calendar icon or enter in the starting date using format M/DD/YY. Typically this is 06/30/YYYY.

• Click

  to generate the report.

Criteria to Appear on the for STRS Advance Position Report

• Employee must have a Position with retirement system set to STRS and the Position must have a Job Status of Active or Inactive.

• Employee must have a Contract Compensation with a date range that the current date falls within.

• Compensation>Contract Days Worked must equal the Contract Work Days or the Compensation>Contract Work Days must equal the Contract Days Worked as of June 30 (determined by counting the remaining number of work days to be paid through June 30 from the Job Calendar).

• Compensation>Contract Work Days and Contract Days Worked must be greater than 0. 

• Compensation>Pays paid must be less than Compensation>Pays In Contract.

• Compensation>Contract Obligation – Amount Paid – Amount Docked must be greater than 0.

• Compensation>Accrued Wages must be greater than 0.

  • Accrued Wages = Compensation Amount Earned - Amount Paid - Amount Docked.

• Having a Compensation Stop Date will prevent a Compensation from advancing, if that stop date falls the dates used as the Starting Date for the Academic Year and the Ending Date for the Academic Year. Will show Earnings on the FYTD report.

• Archived Compensations will not be included on the STRS Advance Report.

• If an employee is listed on the Non-Advanced Report and should be on the Advanced Report, Compensation Adjustment>Days Worked can be created to update the Days Worked.

 Sample Report

Non-Advanced Positions Report

• Sort By - From the drop down option choose the way you want the report to be sorted.

  • Employee Name (Default Option)

  • Employee SSN

• Report Format - CSV, PDF and Excel.

• Starting Date for the Academic Year - Choose date from the Calendar , click the calendar icon or enter in the starting date using format M/DD/YY. Typically this is 07/01/YYYY.

• Ending Date for the Academic Year -  Choose date from the Calendar , click the calendar icon or enter in the starting date using format M/DD/YY. Typically this is 06/30/YYYY.

• Click

  to generate the report.

Criteria to Appear on the Non-Advanced Positions Report

• The employee must have a Compensation with Type equaling Contract with a Compensation Start Date and Compensation Stop Date equal to or in the range of the the Academic Years entered, that falls within the fiscal year.

• The employee must have a Position Retirement Code = STRS and a Position>Job Status = Active or Inactive.

• The Compensation>Contract Days Worked and Compensation>Contract Work Days must be greater than 0.

• The Compensation>Pays Paid must be less than Pays In Contract.

• The Compensation>Contract Days Worked will not equal the Contract Work Days or the Contract Days Worked will equal the Contract Work Days as of June 30 (determined by counting the number of work days remaining on the Job Calendar assigned).

If a Compensation was paid entirely out of Accrued wages and has zero Work Days and Days Worked the employee will be listed on the report. Please determine if employee should advance and if so make the necessary corrections so the record appears on the Advanced Positions Report.

Sample Report

Generate the Submission File

When generating the STRS Advance Submission file, please assure June YYYY Posting Period is open and current.

Once STRS Advance Submission File has been created for FY, a report can no longer be created with that FY data.

• Sort By - From the drop down option choose the way you want the report to be sorted.

  • Employee Name (Default Option)

  • Employee SSN

• Report Format - CSV, PDF and Excel.

• Starting Date for the Academic Year - Choose date from the Calendar , click the calendar icon  or enter in the starting date using format M/DD/YY. Typically this is 07/01/YYYY.

• Ending Date for the Academic Year -  Choose date from the Calendar , click the calendar icon or enter in the starting date using format M/DD/YY. Typically this is 06/3

• Click on Generate Submission File option to generate the submission file.

Sample Generate Submission File Option

• Open

  

• Once the file has been created, a message will appear:

Sample Submission File

Upload Submission File to STRS

• To select File for submission, click on 

  .

• Once the file has been selected, it will show as an Uploaded File 

• To Submit the file, click on 

  .

 

First payroll after STRS Advance - STRS Per Pay Report

After the first pay in Advance, the STRS Per Pay Report, will show if employees are in Advance:

STRS Merge Files

STRS Merge File can be created any time after STRS Advance Submission file has been created.  

This process allows a merger between the STRS Advance file and a file provided by Renhill or other Third-party entity which contains contracted employee information for STRS reporting.

Before moving forward, districts will want to make sure the Third-Party file is in the correct format.  Click Here to see the STRS Annual Reporting Record Layout.

File example:

Testmergefile.txt

The STRS Advance file and the file provided by Renhill or other third party entity, can be merged using this process:

Upload the Advance Submission File that was created by your district by clicking on

Upload the File to Merge sent to the district by Renhill or other third party entity, by clicking on 

Generate STRS Merge Report for verification

To create a projection report of the two merge files, click on 

.  This report will show the districts STRS advance file and the file you selected to merge from the Third Party entity:

Example of STRS Merge Report

 After the report has been reviewed and are ready to merge, click on 

.  This file can then be used to upload to STRS.

Example of the STRSADMERGED file

To Upload the Merged File for submission to STRS, click on 

 

Once uploaded, click on 

to submit your districts STRS Advance file.

 

Items to consider for STRS Advance

Pay Types that affect balancing

During advance cycle certain pay types cannot be used on jobs with advance flag set - REG and IRR.  

Certain pay types will affect the Amount Paid Back field under SYSTEM/CONFIGURATION/STRS Advance Configuration

• DCK

• BCK

• TRM

• POF

Docks

If a Dock is known before STRS Advance is processed, the total amount needs to be entered in FUTURE as a DCK pay type.  Once STRS Advance has been processed, remove the Future entry before running the next payroll.  Then the dock can be reentered in any future payrolls during the advance.  The STRS Advance FYTD report does not apply dock from future pay to the earnings on the report.  It only reduces the advance amount.

Early Contract Payoffs

Consider early contract pay offs. If aware of these now, go to the Compensation record and update the 'Pays In Contract'. Keep in mind this may change the pay per period.

• Make this update AFTER the last pay of June has been processed. If you wish to continue to pay the regular pay per period on the first pay of July, then change the number of pays back to the original value AFTER you have created and submitted the STRS Advance Submission file.

STRS Advance Configuration and Organization 

Once the STRS Advance file has been generated, the total amount of Advance will show under System>Configuration>STRS Advance Configuration and Core>Organization:

System>Configuration>STRS Advance Configuration:

and Core>Organization:

The Advance Amount is the total STRS Advance amount and will not change through the summer pays.  The Amount Paid Back will increase every payroll.  The Submission Timestamp will populate after the

is processed: (these fields are non-modifiable, except to admin users) **If district has ran STRS submission and needs to be brought out of advance for errors to be fixed, the original Submission Timestamp will show, it will NOT update with the new Submission Timestamp**

System>Configuration>STRS Advance Configuration:

Core>Organization:

**Note**After the last pay, if the amount paid back is equal or greater than the advance amount, then the district will come out of advance and the advance flag on the configuration will be un-checked. When the advance flag on the configuration is unchecked, then the amount paid back will always display zero. If the amount paid back is less than the advance amount after the last pay, then the advance flag on the configuration will not be un-checked and the amount paid back will continue to show on the configuration.  If wanting to see the total amount paid back, they can check the 'Advance Mode' box, refresh the screen or (close it and re-open) for the value to display and the Amount Paid Back will show.  But they will want to remember to un-check that before they move onto their next payroll.

If Amount Paid Back is off, run the Check STRS Advance Report and compare this to their STRS Advance report to find the difference.  

Amount Paid Back shows 0.00- The Amount Paid back is calculated based upon the current year.  If already in the next CY, it is a calculation of Advance Amounts paid in the new CY which is zero.  The amount paid back for 202X would have shown on the STRS advance configuration through December 202X (current year) since the district never came out of advance.

Example: If FY 2022, the amount paid back difference would still show through December 2022.  But now in 2023 Current year, the Amount paid back is cleared and no longer available. 

Payroll Report STRS Advance amount

The Payroll Report, processed during the payroll, will show the STRS Advance amount for each payroll. This is located at the bottom of the report:

 

First payroll after STRS Advance - STRS Per Pay Report

After the first pay in Advance, the STRS Per Pay Report, will show if employees are in Advance:

How STRSAD days are calculated

The system first finds all the checks for employees which have a pay date in the reporting period. The reporting period for STRS Advance is a fiscal year. The payroll beginning and ending dates for those checks determine the calendar date range for counting service days. This range (very likely) will start in the preceding fiscal year and end during the current fiscal year. 

The system looks at the hire date on employee and the academic year start date entered by the user on the STRS advance view and use whichever is later.  We will use the termination date on the employee and the academic year stop date and use whichever is earlier.   This is used when calculating days employed. 

Service days will be determined by counting the days from the employee's job calendars plus attendance and absence days. These days must have a Pay Date stamped in order for them to be included in the count. (Dock Days use the Activity Date, no Pay Date stamped is required) The system then locates any CORE/Adjustment transactions 'STRS Retirement Days' for the fiscal year for STRS. Adjustment transactions entered are considered manual adjustments to what the system would calculate. Note that "manual adjustment" transactions are picked up based on the fiscal year instead of the date range that the employee was paid for. Any adjustment dated within the reporting period will be applied. The manual adjustment records are a bit different because they are not for specific days. The adjustments (if any) are added to or subtracted from the total unadjusted service days and that total is the total that will appear on the STRS Advance report. 

• If needing to correct STRS Days, use Core>Adjustments>STRS retirement days.  The Transaction date of the adjustments will need to be in an open month and also the box 'Month To Date' needs to be checked, in order for the FYTD report to include them

If an employee is on the Non-Advanced Report and needs to advance, use the Compensation Adjustment, Days Worked for that compensation, to adjust 'Days Worked as of 6/30' field.

How the system calculates the 'STRS Advance Fiscal Year To Date' Report

Credit is calculated by using STRS's service credit rules.  For a look at STRS's decision tree that outlines the various factors that are considered when determining service credit, click here.  Keep in mind, the employment relationship value may not be the same as the Compensation>Days Worked.  The days employed used in the service credit calculation is generated by using the Starting Date for the Academic Year and the Ending Date for the Academic Year entered by the user when running the STRS Advance Report (usually 07/01/YYYY - 06/30/YYYY). The system will then look at the Employee>Hire Date as the start date if the Hire Date is after the Starting Date for the Academic value. The system will next use the Employee>Termination Date as the Ending Date for the Academic Year if the Termination Date is before the Ending Date for the Academic Year.  For assistance with service credit calculations, the STRS service credit calculator can be helpful.  Click here to go to this STRS service credit tool. 

The STRS Days is using the current FY Contract Start Date of employee till 06/30/2025 plus any days from prior FY starting from 07/01/2024.  We count STRS days from the Job Calendars, Attendances within the FY (Pay stamp date within FY) and STRS retirement days adjustment entries. 

Example:

Employee shows 259

STRS FYTD report is ran using these dates:

07/01/2024 - 06/30/2025 

The employee's FY 24-25 contract starts 07/16/2024 - 07/15/2025. 

The STRS Days is calculated from the first pay of the FY.  07/10/2024 is the first pay of FY and is using the employee's pay group Beginning Date of 06/16/2024.  Then it looks for the last payroll ran which was 06/25/2025 with an End Date of the Payroll Pay Group date of 06/15/2025.

• If needing to correct STRS Days, use Core>Adjustments>STRS retirement days.  The Transaction date of the adjustments will need to be in an open month and also the box 'Month To Date' needs to be checked, in order for the FYTD report to include them.

 

The Earnings are calculated by taking the amount left on contract (obligation – amountPaid – amountDocked from the compensation).  Only compensations that are not fully paid are counted.  Next we add in the Total Gross FYTD from the 450 payroll item (All jobs that are advancing) for payrolls that are ran in redesign (non imported).  You can, also, see these values on the payroll payments screen, first payroll in redesign and all payrolls after it are included.  Next, we add in any Total Gross adjustments to the STRS item (classic 450 record) that fell within the fiscal year. If the STRS item has the increased compensation box checked, we calculate the inflated gross and add it to the earnings. The inflated gross is calculated as advance amount / .14, (1725.75 / .14 = $12,326,.84. Then if the inflated gross is more than the contract due (obligation - paid - docked on the compensation), then we add the difference to the earnings:

Obligation $72,841.00 - Amount Paid $61,634.76 = $11,206.24

Job 1 450 FYTD Total Gross                           = $55,470.78 

Job 2 450 FYTD Total Gross                           =  $2,989.01

450 Adjustments Total Gross                         = $12,326.84

                                                                       = $81,992.87

Advanced amount $1,725.75/.14 = $12.326.84 Inflated Gross

If the inflated gross is more than the contract due (obligation - paid - docked on the compensation), then we add the difference to the earnings:

Inflated Gross $12,326,.84 - Contract Due $11,206.24 = $1,120.55 Inflated Gross

Then add the $1,120.55 to the $81,992.87 (earnings before inflated gross calculation) = $83,113.42 on the report

 

The Non-Taxed Deposit/Pickup is calculated by adding the Amount withheld for STRS Annuity and the Employer amount from the Employer STRS item for each payroll ran in redesign.   These values can been found on the payroll payments screen.  Then we add in amount withheld adjustments for the STRS Annuity item and board amount adjustments applied to the Employer STRS item that fall within the fiscal year.  When we add these up, we get the $9,910.14 on the report.

Job 1 591 STRS Annuity Withholding from payments - $112.06 * 18 pays = 2017.08

MIS pay of $25.00 * 14% =  $3.50

Job 2 STRS 591 Annuity Withholding from payments - $414.96

691 Employer STRS $319.38 * 18 pays =  $5,748.84

591 STRS Annuity Amount Withheld from Adjustments within Fiscal Year = $448.24

691 Employer STRS Board's Amount of Payroll Item Adjustments within Fiscal Year = $1.277.52

$2,017.08 + 3.50 + 414.96 + 5,748.84 + 448.24 + 1,277.52 = $9,910.14

 

For the Non-Taxed Advance Amount, we first determine the pays left on the compensation (pays in contract – pays paid).  We determine the amount left on the contract (obligation – amountPaid – amountDocked from the compensation).  Then we calculate what the last payment should be by taking amount left on contract – any future pays that are docks with no effective date – (pay per period from compensation * (pays left – 1)).  We take the pay per period for the compensation and multiply it by the strs annuity rate to get the advance amount for each remaining pay that is not the last pay.  We multiply the pay per period by the employer strs rate for each remaining pay that is not the last pay and add it to the advance amount.  Finally we multiply the last payment amount we calculated by the strs annuity rate and the employer strs rate and add these values to the advance amount.  We came up with the 1725.75 non taxed advance on the report.

Job 1 Compensation 26 pays - 22 pays left = 4 remaining pays

Obligation $72,841.00 - Amount Paid $61,634.76 - Docks 0.00 = $11,206.24 Amount left on contract

Last Payment of the compensation by taking amount left - future docks - pay per period * (pays left - 1)

• $11,206.24 - 0.00 - ($2,801.58 pay per period * (4 - 1) =$8404.74) = $2,801.50

Pay Per Period X 591 STRS Annuity rate X 3 for the payments left that are not the last pay

• $2801.58 * 4% = $112.06 * 3 = $336.18

Pay Per Period X 691 Employer STRS rate X 3 for the payments left that are not the last pay

• $2,801.58 * 11.4% = 319.38 * 3 = $958.14

Calculate the Advance for the last payment using both rates again from the 591 STRS Annuity Item and 691 Employer STRS Item

• $2,801.50 * 4% = $112.06

• $2,801.50 * 11.4% = $319.37

Then add up the 4 amounts we calculated

• $336.18 + 958.14 + 112.06 + 319.37 = $1,725.75

The Rehired Retiree flag is pulled from the Employee's 450 STRS payroll item

field.

Report Totals

Non-taxed Earnings is the total STRS Applicable Gross for the Fiscal Year.  This does not include advance gross.  It does include the amount remaining on the contract (compensation obligation - paid - docked) and is the total for employees who have a STRS annuity or Employer STRS withheld.

Non-taxed Advanced Amount is the contributions that will be paid over the summer months for employees who have a STRS annuity or Employer STRS PU (?)withheld.

Taxed earnings is total earnings for the Fiscal Year (including advance)

Taxed Advanced Amount is the contributions that will be paid over the summer months

Taxed + Non-taxed is the Non-taxed Total (Non-taxed Advanced Amount + Non-taxed Deposit/Pick up) from the report totals plus the Taxed Total (Taxed Advanced Amount + Taxed Deposit/Pick up) from the report totals.

Amount Advanced is the amount that will be paid toward the advance over the summer months. It is the total of Non-taxed Advanced Amount and Taxed Advanced Amount.

Regular Employee Count

Regular Employee Contributions

Regular Pickup

Non-taxed Deposit/Pick up is the amount contributed until June 30

Non-taxed Total is the total of contributions until June 30 + advanced contributions for current Fiscal Year

Taxed Deposit/Pick up is the amount contributed until June 30

Taxed Total is the total of contributions until June 30 + advanced contributions for Current Fiscal Year

Retiree Advanced Amount

Rehired Retiree Count

Retiree Contributions

Retiree Pickup

 

Advanced Positions Report

Job 1 Compensation 26 pays - 22 pays left = 4 remaining pays

Obligation $72,841.00 - Amount Paid $61,634.76 - Docks 0.00 = $11,206.24 'Contract Amount Due'

Last Payment of the compensation by taking amount left - future docks - pay per period * (pays left - 1)

• $11,206.24 - 0.00 - ($2,801.58 pay per period * (4 - 1) =$8404.74) = $2,801.50

Pay Per Period X 591 STRS Annuity rate X 3 for the payments left that are not the last pay

• $2801.58 * 4% = $112.06 * 3 = $336.18

Pay Per Period X 691 Employer STRS rate X 3 for the payments left that are not the last pay

• $2,801.58 * 11.4% = 319.38 * 3 = $958.14

Calculate the Advance for the last payment using both rates again from the 591 STRS Annuity Item and 691 Employer STRS Item

• $2,801.50 * 4% = $112.06

• $2,801.50 * 11.4% = $319.37

Then add up the 4 amounts we calculated

• $336.18 + 958.14 + 112.06 + 319.37 = $1,725.75 'Advanced Pick-up and 'Total Amount Advanced'

Non-Advanced Payment Report

The Non-Advance report figures 'Days worked as of June 30th' by adding in the contract days worked from the compensation first.  Then it finds the most recent payroll the employee was paid in and uses the payroll stop date plus 1 day (so the day after the payroll stop date) as the starting date to look up days on the calendar up to an end date of June 30th.  It looks for work, holiday, and calamity days on the calendar in this date range and then adds the total to the contract days worked from the compensation to get the days worked as of June 30th on the report.  If an employee is on the Non-Advanced Report and needs to advance, use the Compensation Adjustment, Days Worked for that compensation, to adjust 'Days Worked as of 6/30' field.

• INFO: If a compensation was paid all out of Accrued wages and has zero work days/days worked (No compensation start and stop dates), will show on the report. Determine if employee should advance and make the necessary corrections.

The 'Contract Obligation' pull from the employee's compensation.

The 'Amount Due' pulls form the employee's compensation Accrued Wages.

Part-Time Employees Calculation

STRS has made changes to how part-time employees service credit is calculated.  This is effective for the current STRSAD in July 2020.  There are NO changes for full-time employees.

STRSAD determines whether an employee is full-time or part-time by the drop down box on the 450 Payroll Item record.

To view the changes online, go to the STRS website:  https://www.strsoh.org/employer/_pdfs/guides/50-380.pdf  

• Here are the new calculations for Part-time employees:

  • If less than 90 days worked.  Calculate days/180 and calculate actual compensation/$12,000.  The Service Credit is the LESSER of the two calculations.

  • If greater than 89 and less than 120 days worked.  Calculate days/180 and calculate actual compensation/$12,000.   The Service Credit is the LESSER of the two calculations.

  • If greater than 119 days and salary is less than the state minimum of $35,000.  Calculate days/180 and calculate actual compensation/$12,000.  The service Credit is the LESSER of the two calculations.

  • If greater than 119 days and salary is greater than the state minimum of $35,000.  The Service Credit is 1.00 or 100%.

• Make sure the STRS Configuration is filled in for the 'State Minimum Salary' of $35,000

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Please click on the link below for a printable doc of the calculation of Part-Time Employees:

STRS service credit calculation.docx

STRS Annual Reporting Record Layout