The Payroll Item Employer Error Adjustment will contain a grid of all Employer Error Adjustments (paid and unpaid) for all employees. The grid will also show missed deductions due to insufficient gross and missed additional withholdings.

Search/View Payroll Item

The Payroll Item Employer Error Adjustment Grid allows the user to search for existing Payroll Item Employer Error Adjustments for an employee. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - First Name  is one of my grid options. If I type in %San (% is use as a wildcard) in the First name field, all occurrences of anyone with  San in the first name will appear. You can then click on the  next to the Payroll Item Employer Error Adjustment record you are searching for to view the data associated with the payroll item or click on the  to edit the record or  to delete the record.

Advanced Query

The is a more elaborate search where the user selects the property field to search on, the operation to search by, and enters what they are searching for.  For more detail information on Advanced Query option, please click on the Advanced Query documentation link to find the How to Steps Advance Query .

Mass Change

For more detail information on the Mass Change option, please click on the Mass Change documentation link to find the How to Steps: Mass Change

Highlight Viewer

To use the 'Highlight Viewer', select the row in the grid to view.  The 'Highlight Viewer' on the right hand side will appear:

Include Archived Employees

To include archived employees in the grid, click on .

Audit Report option after creating/editing a Payroll Item Employer Error Adjustment

After creating and saving a Payroll Item Employer Error Adjustment record, or to see any changes that were made to a Payroll Item Employer Error Adjustment record, there is an option to run an Audit Report directly

from the Payroll Item Employer Error Adjustment record.

User must be in VIEW mode in order to see the Audit Report button. On the Payroll Item Employer Error Adjustment record–Click on the  button.

Click on the  button.

Enter a Start Date and Stop Date and click on button.

Create a Payroll Item Employer Error Adjustment

Select Employee from the dropdown box

Select the Payroll Item from the dropdown box

Click on 

Enter the Amount of the Employer Error Adjustment for the employee.  This field is used for corrections to the board portion of the Payroll Item.

• A negative amount in this field will give money back to the board the next time the employee is paid.
• A positive amount in this field will cause the board to pay more in addition to the regular Payroll Item amount the next time the employee is paid.

Enter a Date for the transaction to be included in the payroll.

• Enter a Date (Optional) If the Date field is left blank then the Employer Error Adjustment will be processed on the next processed payroll. If the Employer Error Adjustment is to be processed on a specific payroll then the Date field must be a date within the payroll processing period (date range from Beginning Date of a payroll to Ending Date of a payroll) for the payroll you wish to have the Employer Error Adjustment applied.

Enter a Description of the Employer Error Adjustment

The  box will be checked after the Employer Error Adjustment was included in the Payroll (non modifiable)

The Date Paid will be updated when the Employer Error adjustment is included in Payroll (non modifiable)

Click on  to create the Payroll Item Employer Error Adjustment record, click on cancel to not create the Payroll Item Employer Error Adjustment and return to the Payroll Item Employer Error Adjustment grid.

Click on X in the right hand corner to close

Create a Employer Error Adjustments for Medicare Pickup Employee's

If an employee has Medicare Pickup and an Employer Error Adjustment is needed:

Enter the Amount of the Employer Error Adjustment for the employee.  This field is used for corrections to the board portion of the Payroll Item.

• A negative amount in this field will give money back to the board the next time the employee is paid.
• A positive amount in this field will cause the board to pay more in addition to the regular Payroll Item amount the next time the employee is paid.

Enter a Date for the transaction to be included in the payroll.

• Enter a Date (Optional) If the Date field is left blank then the Employer Error Adjustment will be processed on the next processed payroll. If the Employer Error Adjustment is to be processed on a specific payroll then the Date field must be a date within the payroll processing period (date range from Beginning Date of a payroll to Ending Date of a payroll) for the payroll you wish to have the Employer Error Adjustment applied.

Enter a Description of the Employer Error Adjustment

Check to adjust both the employee's Portion and the Board Paid amount. This will update both amounts for the employee.  No other entry are needed. 

The  box will be checked after the Employer Error Adjustment was included in the Payroll (non modifiable)

The Date Paid will be updated when the Employer Error adjustment is included in Payroll (non modifiable)

Click on  to create the Payroll Item Employer Error Adjustment record, click on cancel to not create the Payroll Item Employer Error Adjustment and return to the Payroll Item Employer Error Adjustment grid.

Edit Payroll Item Employer Error Adjustments

Only fields that are allowed to be edited will be displayed.

Search desired Employee on grid

Click on  to edit the Payroll Item Employer Error Adjustments

Make desired changes

Click on to save desired changes to the Payroll Item Employer Error Adjustments, click on to not posted changes and return to the Payroll Item Employer Error Adjustment grid.

Delete Payroll Item Employer Error Adjustments

Payroll Item Employer Error Adjustment cannot be deleted if it has been referenced through the system.  

Search desired employee Payroll Item Employer Error Adjustment to delete 

Click on  to delete the Payroll Item

Click on "delete" to confirm.

Report Creation

To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report

Mass Load

To mass load of  Payroll Item Employer Error Adjustments,  select PayrollItemEmployerErrorAdjustment as the importable entity. 

You will need the following headers in the load file:

code

employeeNumber

positionNumber

date

amount

description

Mass load will only allow for adding of error adjustments, not updating. Click here for more information on Mass Loading Payroll Item Employer Error Adjustment