June 2023 Recap
- Michelle Drewes
- Lori Nye
- Amanda Folkman
USAS-R Releases
Bug Fixes
Corrected the Account Change process to prevent it from creating the July posting period of the next fiscal year. The changes also resulted in performance improvements
Improvements
Subject Code changes per ODE for FY23 have been implemented
For full list see Release Notes
Budget Account Activity Report (canned) performance improvements (55-75%)
Forecast Line Number also added as Sort Option
Reminder: Users should be utilizing the canned version of reports whenever possible. The canned reports (on the Report menu) are enhanced for performance so they will run much quicker than their template counterparts. We've been continuing to update the canned reports to attempt to ensure the same functionality is available in the canned version. Primary reason to use the template version at this point is if they have customized the version to add/remove columns or require a change formatting.
Created a rule to prevent invoicing a future fiscal year purchase order in the current fiscal year. This is a mandatory rule that cannot be disabled.
Error: Invoice date is in a fiscal year prior to the PO date.
Example. The current period is June 2023 and the district has started to create their 7/1/23 POs so July period is also open. When they invoice on of those POs, they accidentally let the date default to 6/15/23. The Invoice would "reduce" the encumbrances, but the encumbrances aren't actually added to the account until the PO date of 7/1/23 so this could cause an issue with a negative carry over.
Now that the rule has been implemented, the user will receive an error when attempting to save the Invoice with a 6/15/23 date.
In order to post the invoice, they can either change the Invoice date to July OR modify the PO to a June date.
Updated the anonymizer to remove the File Store data
Patches
Correct account change job status for specific district
Be cautious if there is an account change job running before restarting an instance.
USPS-R Releases
Bug Fixes
The STRS Advance Reports were updated to use the pay group date ranges.
Payroll initialization validations were updated so they are performed when a special pay is initialized as well as when pay amounts are created or modified in Current pay.
An issue with employee's Medicare YTD Applicable Gross being negative and causing an error stating NPE: Cannnot get 'hiGross' on null object on the Error Report has been corrected.
If an employee was only paid out of accrued wages, they could be excluded from the STRS Advance Positions Report even if there were Compensation Adjustments for work days. This change updated the report to check the Adjustments in addition to the Contract Days Worked field to determine if an employee should be included on the report.
Issue with a missing Pay Account (account was deleted) which caused the Audit Report to fail was corrected.
A payroll validation was added to assure the Supplemental Tax Options across entire employee pay are the same. This prevents to ability to choose different supplemental tax options (Apply Annuities to Supplemental and Apply Annuities to Regular) across multiple Miscellaneous/Termination Pay Types.
All Applicable Pay Amount Supplemental Tax Options Must Be The Same For All Positions Being Paid
Improvements
When copying a new contract from an existing Compensation, the Building and Department Codes should now populate automatically.
The queryPayAccounts USPS SOAP call was updated so the sort order matches the sort order in the user interface.
A tool tip was added to the Leave Activity Report to better describe how the dates on the report work.
Show Applied Balance Starting - Report will show beginning balance for leave as of this start date, including all accumulations/usages that have been applied to the balance.
Show Applied Balance Ending - Report will show ending balance for leave as of this end date, including all accumulations/usages that have been applied to the balance.
USPSR-6588 - 6.96.0 Release: Will add the Leave Activity Date to the Attendance records.
Audit Report was improved to included deleted users.
Pay Groups are now archived when the Delete option is selected.
The CSV version of the Wage Obligation Report and Employee Benefit Obligation Report have been added to the Fiscal Year End report bundle.
New Contract>Salary Notices will now print the new Position Description.
STRS Advance Reports performance improvements.
STRS Advance Report - 77% improvement
STRS Positions Report - 85% improvement
STRS Advance Submission - 78% improvement
When processing Payroll Payments Checks the full payment details can be generated when printing.
USPSR-5384 - 6.97.0 Release: Will allow full payment details to be printed from the Reissue option as well.
When reissuing direct deposits, the direct deposit type can now be changed.
AOS Employee Report now includes Non Contract Compensations.
AOS Payment History Report now uses current employee names and numbers.
New Features
The posted version of the Payroll Leave Report was added to the payroll detail.
A new Employee photo entity and repository was added that will be used at a later time.
Patches
New Contract Building / Department Codes
At startup two processes are going to migrate building / department code data
An SQL script to add the new columns to the New Contract tables and move existing building / department codes
A patch with two steps
Update all New Contract template reports for building and department code path changes
Update all Advanced Queries for building and department code path changes
Inventory Releases
Date | Version | Type |
|---|---|---|
Jun 12, 2023 | Regular |
Bug Fixes
Job view under the System/Configuration menu has been updated to allow standard users access to the view. Standard users can create bundles and therefore they should have access to view the status of the bundle via the Job view. This view was previously accessible by admin users only.
Improvements
New Features
Patches
ITC Management Releases
Date | Version | Type |
|---|---|---|