USAS Releases

Improvements

• Fund 495 has been added to USAS per AOS.  
  • 495 Career Technical Construction Fund
  • Purpose: A fund to account for grant monies received through the Ohio Facilities Construction Commission (OFCC) to assist with facilities construction projects that support establishing or expanding career-technical education programs under OFCC’s Career Technical Construction Program.
  • Classification: Governmental Fund Type

  • Fund Type: Capital Projects (default value, can be modified)
    

    Note: We've had some questions about using the 3210 receipt code come up with this fund. The account validation rules that apply to this receipt code series requires the full 4 digits be entered (3211, 3212, 3213, 3214 & 3219). This validation is in place for any fund, not just the 495. Generally these validations would have resulted from either AOS or ODE guidelines. 

    The 3219 receipt code is listed as "other" so any revenues not fitting into one of the 321X specific codes may be able to utilize that code.

• 1099 Correction procedures have been improved to accommodate correction 1099s for vendors that received a 1099 in error.  If the CORRECTION type 1099 is selected, users will be required to have selected at least one vendor in order to process the 1099(s).  This change is to enable users to comply with Error Type 1 per the IRS documentation.
  • This only applies if the District Will Submit 1099 File to IRS is checked in the System > Configuration > IRS Form 1099 Submission Configuration
    
  • When Submission Type = Correction
    
• Implemented the ability to delete Requisitions with a Workflow Approval Status = approved without having to reopen the posting period associated with the requisition date.
  • Other requirements to Delete Requisitions in a close period must also be true.

Bug Fixes

• A recent change to the 1099 Correction option introduced a bug for districts who do not submit their own 1099s.  A form validation prevented generating reports.  This has been corrected.

USPS Releases

Bug Fixes

• Payroll Posting - use the Pay Group date ranges when posting absences during Payroll processing. Should now see a Pay Stamp date on those Absence under Attendance.
  • If there is an employee being paid on a payroll lag, any absences will not be processed. Been updated to use the Position>Pay group date range.
• SERS Per Pay - handle day/hours calculations when negative error adjustment is included
  • 1 line for a positive amount with code 01 and 1 line for a negative amount with code 51.
  • Row 51 will now show 1 day and 1 hour and 01 row will show the rest of the days and hours to equal Pay report Days and hours
• W2 Report - validate medicare items produces an error when 2 full pickup medicare items were found for the year.
  • When an employee with 2 full pickup items would cause the error to be produced, even though the total amount withheld between the 2 items was correct.  One payroll item was stopped during the year and the other started.
• W2C Forms - Employee name was not printing on forms
• Employee Onboarding - Compensation 'Report to EMIS' value doesn't persist after Complete Task.

• Audit Report - On Position, prevent error when building or department code cannot be found

• SERS Per Pay Report - error adjustments cause 50's records to double wages

  • there was a bug when entering an error adjustment to 590 and using core>adjustments to adjust the Total Gross for 400 and 590. 

Improvements

• Include SSDT User Listing AOS Extract Report in the Monthly Report Bundle
  • will show as User Listing Report under File Archive/Monthly Reports
• Employee Dashboard Search Box - Improve searching capabilities.
  • Query will now allow a Starts With filter comparing.
    • Last, First
    • First
    • Number
  • Employee dashboard search will no longer include archived employees. This release of USPS-R reverts a change made on 7.6.0. 
• Payroll Report - make fonts match posted payroll report.
• W2C Submission
  • Allow reprocessing of correction records
    • Use W2 Configuration to determine if the district is submitting their own W2C records.
    • If ITC is submitting, district will send W2C file to ITC.
• City Tax Calculations - Change formula for percentage of gross calculations
  • Only affects payrolls run with a pay date on or after 01 Jan 2024 
  • New formula
    • ((CITY APPLICABLE GROSS + (If applicable 'Tax Employer Amounts', 690 or 691 Employer Amount and 692 or 693 Taxable Employer Pickup) - CITY HONORED ANNUITITIES TOTAL) * PERCENT OF GROSS) * CITY ITEM TAX RATE = TAX WITHHOLDING
  • Old formula
    • ((GROSS * PERCENT_OF_GROSS) - APPLICABLE_ANNUITIES) * TAX_RATE

• Employer Distributions - add tooltip to the start and end dates.

  • Start Date is First Pay Date
  • End Date is Last Pay Date

• Medicare Tax Item - improve performance of non-inflated gross calculations.

• W2C Report - improve styling.

• Add username to change password window.

  • 

Federal Tax Tables for 2024 have been included.

Social Security wage base updated for 2024.

• The 2024 value has increased from $160,200 to $168,600

New Features

• W2 Submission Summary File City Summary reports for RITA and CCA (both ITC and District submitting)
  • CCA - The file will contain records for employees with CCA cities AND any other cities withheld for an employee who has a CCA city withheld.
  • RITA - City Wages will only show for Employee's marked as 'Employment' or 'Non Applicable' on their 'Deduction Type' field Payroll Item
    • The taxable gross in the submission file and the City summary report, will be 0.00, if 'Deduction Type' is Residence'
  • RITA - For employees that worked or lived in at least one RITA municipality, employers are required to report for each employee every municipality for which tax was withheld or should have been withheld.

Patches

Inventory Releases

Bug Fixes

• Core>Fiscal Years: Corrected a null pointer exception (NPE) in the Fiscal Year view.  Associated with new instances.
• Transactions: Filtering and sorting in the Acquisition and Disposition grids have been improved.  Filtering on the certain fields was causing 'internal error message' to pop up.  The fields included fund, function, asset class, po number.  Also, filtering by both tag number and date in the Disposition grid was displaying the same error message.  This has been resolved as well. 
• Transaction>Items: The split item service has been modified to delete transfers associated with the original tag being split item.  If the original tag had transfers associated with it, the original item could not be deleted and an error generated.    This has been resolved.

Improvements

• The following improvements won't be noticed by users, but were necessary changes in order for us to make available the ability to anonymize a database to use for training or demo purposes.  
  • Anonymizer was updated to the anonymize fields previously missed.
  • Script was created to run the anonymizer in order to anonymize a database.

New Features

Patches

• A patch to fix split items for a specific district related to the split item issue listed above.

ITC Management Releases

Bug Fixes

Improvements

New Features

Patches