Archiving and Deleting Payroll Records

If an Employee record is archived, then ALL Core options except Payroll Accounts, unless the ‘Include Archive’ in that Core option. The employee will not be included on the ODJFS Report.

If a specific Position or Compensation are archived, it will be marked as archived and move to an archived state.

If Employee records are archived, the data will not pull into the EMIS SIF data collector.

If a Pay Group is referenced to payroll data in the system, it cannot be deleted but it can be archived.

If a Job Calendar is referenced to payroll data in the system, it cannot be deleted, but it can be archived.

A Payroll Item Configuration record cannot be deleted but will be archived, if it is not referenced to payroll data in the system. If needing to reuse an old Payroll Item Code and change it to another Name, make sure no CY or FY amounts are showing if any employees. The history for the code will still be available.

A Payroll Item record cannot be deleted but will be archived, if it is not referenced to payroll data in the system.