February 2023 Recap
- Michelle Drewes
- Andrea Boehm
- Pat Zelei
USAS-R Releases
Bug Fixes
A formatting error was corrected so that the user could include a date field as a control header on their custom report.
The Financial Summary by Fund report has been corrected to properly run for entities that do not have the 001 General Fund. (i.e. entities that use Fund 025).
Improvements
The Period H collection data (pulled from the SIF) will no longer include a value for the ODE Brief Description and will appear blank per ODE with FY23 EMIS change 23-86. In addition, the payables value will now show as 0.00 to prevent confusion. Prior to this change, the payables value was being populated by the current payables amount in USAS and did not reflect the payables as of the fiscal year's collection period. The value reported in this element (QC260) was optional and not used by ODE financial departments. ODE will eliminate this from EMIS reporting in FY24 under change 24-51.
Various improvements have been made to the User view
The component that displays the roles (available and granted) has been made larger so the value of the role is entirely visible.
The email address field has been made larger so that the value of the email address is entirely visible.
The Federal Assistance Detail view has been updated to exclude transfer and advance amounts in the received and expenditures values for the 500 level funds.
The ability to delete reports from the File Archive has been implemented. The entire archive entry can be deleted from the File Archive grid, as well as the ability to select individual reports to delete. For example, with the proper permissions an entire month's reports can be removed via the grid. Or, once a month is selected, a user can select individual reports from the highlight view and delete them via the REMOVE button.
As part of this change we also made the following Role changes:
A new role has been created that grants the permission to delete from the file archive: USAS_FILEARCHIVE_MANAGER
The existing USAS_FILEARCHIVE role no longer includes the permission to delete from the archive and can only view.
The USAS_MANAGER role has been updated to remove the permission to delete from the file archive and now can only view.
The importance and timing of these changes are related to the Document Management and Archival project currently in progress. Once completed, the developers will begin phase 1 to migrate the data stored in the File Archives and combine the separate USAS and USPS databases into one database. Any existing files in the File Archives will be migrated when the document store takes place. Therefore, ITCs may want to clean up duplicate entries and/or other unneeded reports from these file archives in anticipation of the upcoming document archival and management changes. This migration is projected to begin in the second quarter, so ITCs and districts should have ample time to review and remove unneeded files prior to that point. Each report has a version number, so you can easily keep the desired version and remove any others that are no longer needed.
A previous change that included adding a warning message when the report bundles are disabled and the user tries to close a posting period is now working properly.
Patches
A patch for a specific district to correct problems related to the Disbursement "void old checks" option that was removed on the 8.55.0 release.
A patch for a specific district to correct POs impacted by a bug in the account change process that impacted paid POs that exceeded the original encumbrance amount. The bug that caused the issue was fixed on the 8.46.0 release.
A patch for a specific district to properly update the status of a failed job.
A patch for a specific district to correct a transaction related to a previously corrected account change bug, as well as several POs with incorrect remaining encumbrance values as a result of the Classic migration. District was imported prior to the availability of the manual encumbrance adjustments.
USPS-R Releases
Bug Fixes
Payroll Item Detail Report - gross wages were not always the same between Pre and Posted payrolls for retirement for SERS and STRS.
The Applicable Gross is correct (same) before and after posting the pay on the Payroll Item Detail Report.
The Total Gross is still incorrect and does not match. It is incorrect for the payroll items for the 400 and 450.
Jira issue USPSR-6463
Attendance Import Service - include warning and errors on screen when loading attendance csv file.
Deferred dock improvements
bug when deleting payrolls with Dock employees and deferred docks.
If payroll is deleted, deferred docks will now go back to Future as Description:
Backup of Deferred Dock amount from deleted payroll, keep exceptions.
Correct count for ODJFS employees on Posted Pay Report.
Was excluding Dock employees from Total ODJFS count.
CCA RS Record - Non-Ohio records should fill spaces for State account number.
If positions 3-4 has 39 (OHIO), then the state id number is in positions 248-267. If pos 3-4 has a state other than 39 (OHIO), then the state id number in positions 248-268 is spaces.
YTD Report - restore deleted query.
when selecting a pay group, no YTD report was being created, due to a Position entity being deleted behind the scenes
Earnings Register / Account History v2 is not handling percentages correctly.
Earnings Register now shows pay Type and % only for Percent accounts, not fixed. Will not show position number, charge type and charge % for pay accounts in the Employee Totals section.
Employee Totals
Account History and V2
Attendance / Absence Import - Apostrophe character in csv file causes incorrect parsing of data.
YTD Report - Employee is skipped when an error occurs during processing, when selecting 'Include Compensation Information on Report' flag.
due to no 'Contract work days' on Legacy compensation
EMIS Position - non contract compensation workdays count should be limited to FY, (if on Job calendar with days and no start or stop date entered)
using EMIS reporting configuration to count days now
Improvements
Improve file archive handling of year parameters.
when processing payments for a payroll, the File Archive will use the pay date (not system date) so it will be posted in the correct calendar year. This was an issue when processing payments for a Dec pay and running in January.
Earnings Register - add employee levels and totals for Medicare pickup.
On Employee Earnings Register there is now a separate amount to show the Medicare Pickup amount. It is called Employer Pickup and is for Medicare. This amount only includes the Employer pickup amount (that the employer is picking up on behalf on the employee.
This will show (Employer Pickup), if it applies, for the pay and under the Employee totals and also on the Report totals for Pay Items.
Report totals of Pay Items
Compensation unit amount should be non null, default all null values to zero
New Error will be created if zero during payroll, Error Report:
Error PayAmount.rateNonZero: Rate must not equal zero. Pay amount rate could not be defaulted for selected Positions, A unit amount must be entered on the compensations for these positions. (Value; 'false')
SERS New Hire
Other Email Address is now required for reporting
Home Phone will be used in place of Work Phone
EMIS Employee - improve conditional checks to prevent blank emis id
How the Data Collector includes Credential ID
If there is a Credential ID or EMIS ID, it will always use what is in USPSR.
If there are spaces in the Credential ID for the EMIS Soap Service, it will retrieve a ZID number for the employee. If the EMIS ID is spaces, it will use the Credential ID.
New Features
Add Project Version controller.
Patches
Inventory Releases
Date | Version | Type |
|---|---|---|
Feb 15, 2023 | Regular |
Bug Fixes
Fixed bug preventing the split window from opening after adding an item
Fixed bug preventing item's capitalization status from being updated after an acquisition was deleted (causing the item to no longer be capitalized)
Improvements
For prior year capitalized items, if their capitalization status changed during the current year, the changes will be reflected in the Adjustments column (instead of the beginning balance column) on the Schedule of Change in Fixed Assets and Schedule of Change in Depreciation reports.
If the item changed from non-capitalized to capitalized, it will show as a positive amount in the Adjustments column
If the item changed from capitalized to non-capitalized, it will show as a negative amount in the Adjustments column
Implemented logging of authentication events. The application log is now updated with successful and failed login attempts.
New Features
Patches
ITC Management Releases
Date | Version | Type |
|---|---|---|