USAS-R Releases

Bug Fixes

• Corrected the Disbursement view to disable the "Change Void Date" on outstanding disbursements that are not in void status.  District did not actually void the disbursement but used the "change void date" button causing the system to incorrectly update the status to Void on the disbursement that was not actually voided but still in an outstanding status.  

Improvements

• Added Receipt code 1831 for Community School Sponsorship Fees. This receipt code was created in a prior year and is listed in the Appendix of the AOS USAS Manual, but it was not included in the Redesign's list of receipt codes.  

• Updated the recently added Audit Jobs to remove a variable that allowed the cleanup job to remove the scheduled audit jobs after they completed.  

• Updated the FYE report bundle to ensure the Federal Assistance Detail report generates for only the fiscal year being closed.  Previously the report included data for all fiscal years.

• Cosmetic changes to reordered the Print 1099 Report and Generate buttons on the 1099 Extracts view to be in the order that users perform.   The 'Generate' button was also updated to 'Generate Submission File' for clarity; however, USASR-5027 will update this button 'Generate Submission File' back to 'Generate' since this button actually generates the PDF, XML and IRS formats.  The order of the buttons will remain.  Keep in mind there will be future updates on 1099s to watch for in future releases.  

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• With the refactoring of the Purchase Order, some performance improvements were made to the expenditure process.  The following processes were improved by these recent changes with additional processes identified to address in the future as time permits: :

  • Pending Transaction → PO:  28-52%

  • PO → AP Invoice: 38-64%

  • Payable → Disbursement: 18-35%

  • Pending Transaction → Disbursements 11%

Patches

• Patch to correct a disbursement by removing an incorrectly set void date.  This patch impacted one specific district.

• Patch to correct a PO charge amount for a specific district.

• Patch to correct a PO that was not properly updated as a result of an account change processed in February.  The bug in account change was fixed with version 8.46.0 on May 6, 2022.

• Patch to recreate missing account histories for non-migrating new USAS district that created accounts before creating the initial posting period.

USPS-R Releases

Bug Fixes

• Attendance Mass Add - allow users to select the same day for start / end and add a single day

• Benefit Obligation Reports - exclude archived compensations

• EMIS Reporting - Attendance and absence counting should exclude counts for positions / compensations that are archived or not reportable to EMIS

• Employee Number Generation - Check for length of number before taking a fixed amount, preventing an error-

  • The employee number generator always checks for 9 characters when trying to build the new number. This was updated to only take the number if it is available. If not, build the number on the length of the found employee number.

• Employee Onboarding - Payroll Account Complete Task Validation should on check for active accounts

• Future Pay Amount - was charging more than the gross to specific accounts

• Pay Report - Current / Future totals not correct when deferred dock is present in payroll-Totals for Gross Calculations (now exclude Deferred Dock, Life Insurance Premium, and Non Taxable Benefit)

• Personal Leave to Pay - fix rounding error

• Prevent compensations from being orphaned-If new contract is created a compensation is created. If new contract is deleted the fix deletes the new contract as well as the compensation it creates.

• Change how the attendance validations work for positions with different retirement systems.

  • Before this change a user would need to enter each position as a fraction of a day, totaling 1 day. 

  • After the change, users will be able to enter each day with a value of 1.

  • The day total validation will only compare with other attendances with the same retirement system.

• Pay Report - total participants in pay item totals was inflated if an employee had deductions by position.

• Retirement Service was not excluding archived compensations.

• STRS Advance - archived mid-year contract change causes original compensation to not be used on the advanced report.- If a mid year change was done on a compensation that would normally advance, and then that mid year change was archived and the original compensation stop date is set back to the original stop date, the advanced positions report was not using the original compensation and the FY report would not calculate an advance amount for the original compensation.

• Date Code Extract User Interface - correct issue with most recent report run always being overridden with the default report title value.

• Afford Report - remove employees who have not be paid in the user entered date range parameters

• EMIS Employee Reporting - revert changes made on USPSR-6252 - EMIS reporting - attendance/absence counting should exclude counts for positions/compensations that are archived or not reportable to EMIS CLOSED

  • This issue introduced a bug on the USPS-R 6.69.0 (July 1st, 2022) release that causes the absence totals to be off if employee had a mid-year contract change.

• Earnings Register will no longer require Payroll Item Configuration permissions-USPS_STANDARD_PAYROLL_VIEW is role needed to process Earnings Register.

• EMIS Reporting will no longer look at archived compensations when attempting to find the hours in day property

• Contract Obligation validations will include dock amounts going forward. 

Improvements

• Update SSDT User Listing Report to include enabled and locked properties

• Future Pay Amount Mass Load - do not add future pay with specific account if not all account fields are included

• New Contracts - Mass Copy Contracts - was allowing archived records to be copied

• Payables Check Listing - New detail has been added to the Payee Payment Checks Report. This report is generated when Outstanding Payables are processed. It can also be generated from the Payee Payment grid by selecting payments and clicking the new Payee Payment Report button.

Open

• Include employees being paid from accrued wages on the CSV extract of the AFFORD Report.
  
  

  • New field

• Add validation to the rehired date if rehired retiree flag is true on the SERS Item.-If flag is set and no rehire date error is produced. If rehire date is set and flag is not set an error is produced.

• Add permission to DistrictAuditJob and SOC1AuditJob

  • USPS_STANDARD_AOS is required to schedule the jobs

• Update audit job(s) creation to remove TEMP variable to prevent them from being cleaned-The audit jobs were intended to be schedulable via cron expression so they could be created once and then run annually. A cleanup job was removing the job after the run had completed. Now once the job is ran it should not be removed so it will process the next fiscal year. 

• Improve the performance of the Payroll Modify / Update tasks-about a 58% improvement

• Add CSV output options for all Benefit Accrual reports-

  • Accrual

  • Reset Personal Leave

  • Convert Personal Leave to Pay

  • Convert Personal Leave to Sick Leave

  • Part-Time Sick Leave Accrual

New Features

• Allow the applicable gross to include NC1, NC2, and NC3 amounts for State Tax Items

  • These new flags can be found the on State Tax Item Configuration

Inventory Releases

Bug Fixes

• Dispositions: Fixed the bug that prevented the filtering of the items when creating a Disposition.  Users should now be able to filter by an active inventory tag when creating a disposition.

• FTD depreciation calculation was not handling negative depreciation properly.  This has been fixed. 

• Migration Import: Corrected the item import to provide a warning for invalid line length.  The warning will display a Runtime Exception and will include a message that reads "Import size too short".  This error will help detect import files that have wrapping problems.

• Items: Updated the item tag number to always be uppercase to prevent duplicate tag numbers from being created.  Any existing duplicate tag numbers that only differ due to upper/lower case will need to be manually modified on the item record.

• Configuration: When closing the fiscal year, the "last closed fiscal year" field will now be updated in the Inventory Configuration.

• Items: Corrected the bug so that now once a new item has been added, users will be able to immediately edit the newly created item in the existing window.

• Updates made to the Fixed Asset by Source report include:   

  • Donation amounts, even if they do not have an associated acquisition, are now included

  • Acquisitions that do not have an account code (the amounts are now included)

• The summary version of the Schedule of Change in Fixed Assets report by Fund was corrected (resurfaced from 1.18 release) and will now generate properly again.

• Migration Import: (Hot Fix)  The importer was not calculating FTD depreciation correctly due to an issue on the 1.20 release.  It was causing balancing issues involving the FTD depreciation amount when trying to balance 102, 104 and 305 Classic reports to their respective Redesign reports.  It was causing negative FTD depreciation amounts for items that were already fully depreciated and also overinflating FTD depreciation on other items causing the FTD depreciation to be much higher in the Redesign reports when compared to the Classic 305.   

  • Please note, if you performed a migration import using the 1.20.0 release (July 16-28th), you will need to re-import your classic data and then re-run your reports to balance.  Note:  The dates provided are based on the assumption that the releases are installed as soon as they are made available.  If your ITC does not install the new releases when they become available, those dates may not apply to you.

Improvements

• Items: Changed the life-to-date depreciation field to be read-only in the Item UI.  A new option is available on the item record that allows you to create depreciation adjustments.

• Items: Removed the life expectancy requirement.

• Items: The beginning depreciation date will now be required if a valid depreciation method (Straight-Line or Declining-Balance) is set.

• Items: Item capitalization will be calculated when updating an existing item that now meets the capitalization criteria.  For example, you have created an additional acquisition which causes it to now meet cap threshold.  Its now marked as capitalized on the item. 

• Core>Fiscal Years: The Fiscal Year view has been updated to allow reopening of fiscal years and the ability to make a prior fiscal year current.  NOTE: Depreciation values are updated when a fiscal year is closed for capitalized and non-capitalized items, and beginning balances are updated for any new items added that fiscal year.