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Listed below are the menu options available for a user with User role .
Create New Data Change Request
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Admin Role
Full access to all functions menu options of ESS. NOTE: Careful consideration should be given when granting admin role to a district user.
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District Manager Role
Access Full access to all functions menu options of ESS with the exception of creating, editing or deleting users with Admin role.
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Announcement Board Manager
Access Additional access to the Announcement Manager menu option that which includes the ability to create/post announcements that will appear on the Home screen.
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Leave Manager Role
Listed below are the additional menu options available for a user with the Leave Manager role:
Home screen’s Pending Workflows Tasks grid - Resend Leave Request Data area. This area will only ever include leave requests that failed to complete somewhere in the workflow process (usually due to technical issues… i.e., if a leave requests is processing final approval and ESS system goes down). The workflow for this leave request will be halted and will require manual intervention from the Leave Manager to re-send the data to the next step of the workflow process.
Access to the following Leave Request menu options:
Export Leave Requests
Access to the entire Leave Management menu
Access to AESOP Integration’s the following Absence Management (AESOP Integration) menu options:
Access to Batch Job
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Leave Approval Workflow Manager
Listed below are the additional menu options available for a user with the Leave Approval Workflow Manager:
Access to the following Users menu options:
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Leave Calendar Roles
Listed below are the available Leave Calendar roles. All leave calendar roles will display the additional ‘District Leave Calendar’ option under the Leave Calendars menu.
Leave Calendar By Building: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same building(s) as your position(s). Example User: Building Principals/Secretaries
Leave Calendar by Department Code: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same department code(s) as your position(s).on one or more district department codes and/or leave request types. Example User: Food Service Director
Leave Calendar by District Building: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests for all buildings within district.on one or more district building codes and/or leave request types. Example User: Superintendent
Leave Calendar by Pay Group: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same pay group(s) as your position(s).one or more district pay groups and/or leave request types. Example User: Transportation Director
Leave Calendar for District Staff: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests for selected employees By default, the calendar displays all staff leave requests. Select
to filter one or more leave request types and/or employees in order to display only those leave requests that match your filtered data.
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Leave Request Approver Role
Allows user to view and approve their staff’s leave requests.Listed below are the additional menu options available for a user with the Leave Request Approver role:
If a Kiosk user was included as a Group Member as an approver in Kiosk, this role is automatically granted in ESS after conversion. Otherwise if a Kiosk user was able to approve their staff’s leave due to being listed in the Supervisor field of their staff’s USPS Position record, the Leave Request Approver role must be added to their ESS User record either manually or via a spreadsheet update to their existing role.
Access via Home screen’s Pending Workflows Tasks grid - the Leave Request Approval area in order to view/approve/reject their staff’s leave requests
Access to Leave Request Approval menu option to view/approve staff /reject their staff’s leave requests
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Leave Supervisor for Staff Role
Allows user to view (only) their staff’s leave requestsListed below are the additional menu options available for a user with the Leave Supervisor for Staff role. NOTE: This role does not provide the ability to approve leave… user must have the Leave Request Approver role to approve leave.
Access to the following Leave Requests>Requests options
Access to Leave Calendars>Supervisor Leave Calendar
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Data Change Manager
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Access to Data Change Management menu option
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Substitute Coordinator Roles
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Listed below are the available Substitute Coordinator roles. All substitute coordinator roles will have access to the Sub Coordinator menu
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and Leave Requests>View District Leave option.
Substitute Coordinator: ability to enter substitute information for on any submitted leave request where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leaveselected.
Substitute Coordinator - Read only Role: Read-only access to Sub Coordinator menu option for all submitted leave requests : ability to view (only) any submitted leave request where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leaveselected.
NOTE: The following roles are yet to be determined in ESS:currently not in use: ESS-990
Substitute Coordinator by Building
Substitute Coordinator by Building - Read only
Substitute Coordinator by Department Code
Substitute Coordinator by Pay Group
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Timesheet Approver
Listed below are the additional menu options available for a user with the Timesheet Approver role:
Access via Home screen’s Pending Workflows Tasks grid - the Timesheet Approval area in order to view/approve/reject their staff’s timesheets
Timesheet Roles
Will be documented soon.
Timesheet Approver
Timesheet Manager
Timesheet Supervisor for StaffAccess to Timesheet Approval menu option to view/approve/reject their staff’s timesheets
Access to Timesheets>Supervisor Timesheet to view (only) their staff’s timesheets
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Timesheet Approval Workflow Manager
Listed below are the additional menu options available for a user with the Timesheets Approval Workflow Manager:
Access to the following Users menu options:
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Timesheet Manager
Listed below are the additional menu options available for a user with the Timesheet Manager role:
Access to the following Timesheets menu options:
Access to the entire Timesheet Manager menu
Access to Batch Job
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Whitelist Manager
Users with Whitelist Manager Role have the ability to manage trusted websites that display on the custom links area of the Home screen. If a website has been whitelisted, they will be directed to the new site on click; whereas a URL that is not whitelisted, a dialog will appear to warn the user they are navigating to a new site.
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