Students (EWS)

Owned by Wendy Root
Last updated: Jul 30, 2024 by Teresa Williams
6 min read

The option of the Grad Module will provide districts the ability to view and monitor the details pertaining to a student and whether they may be at risk for not graduating on time. Within these screens, the user can see demographic details for the student, Attendance data and trends, Behavior detail, Course work details as well and information related to the Basic Risk for the student overall.

For users with the appropriate OEDS access, there will be a Students option from the Grad, Early Warning System drop down menu of the navigation bar.

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District and Year Selection

When entering this application within the Grad module, the user will see their district selected and the default year assigned to Early Warning System. If a user has OEDS access roles assigned to them at multiple district IRNs, they can choose a different district. The school year selection can be changed regardless of what IRNs roles are assigned for. The district and year selected will determine what students are included in the summary screen and will determine the demographic and risk data that is carried forward on the various tabs and is displayed in the Selected Student For Early Warning shaded box. The user can further refine the data they see under Find/Export and the various selections there.

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Find/Export

Districts will have the ability to use the various Find options.  The user may select combinations of options.  When doing so, if the Clear is not used, when the user returns to the same screen, their last used selection options will be populated as the default.  The Clear option may be used to clear all of the selection options.

Grade selection allows you to select students based on a specific grade 9 thru 12, 13 and 23. In addition there is an NA option that may be used for selecting students who have not had EWS data reported through at the current district as of yet and therefore there is no grade. Students that have been claimed thru SCM and not reported through SCR may be selected using the NA grade selection.

Using the Building IRN the data may be filtered to those students attending a specific building.    Enter in the building IRN you wish to select on.

Using the Resident Of selection, you can select students based on their resident district. 

Using the Admitted Since the students may be filtered based on their enrollment/admission date. 

May select based on students with a Total At Risk in a range from 0 - 9. If a From value is entered with an empty To value, it will result in a single value find rather than a range. For example, if 3 is entered in From and To is left empty, it will find those students with a total risk of 3. The same is true if a To value is entered and From is left empty, it results in a single value find rather than a range.

Sub Group

  • Has Disability - Student has an IEP

  • Disadvantaged - Student has been reported to EMIS as economic disadvantaged

  • English Learner

  • Foster Placed

  • Homeless

State Attendance At Risk - when checked, only those students at risk for attendance will be returned.

State Behavior At Risk - when checked, only those students with behavior risk will be returned.

State Coursework At Risk - when checked, only those students at risk for coursework will be returned

Admitted From IRN - Enter the IRN of the district students could be admitted to your district from.  This would be a value reported to EMIS.

Received From IRN - Enter the IRN of the district students could be received from into your district.   This would be a value reported to EMIS.

Sent Reason selection allows filtering based on EMIS sent reason codes.

How Received allows selection based on EMIS how received codes.

Optional Local Risk Indicator Selections

Districts have the option to override the state thresholds for Attendance, Behavior and Coursework. In addition, up to three local indicators may be defined by the district. Any local thresholds and/or indicators that have been configured will appear in Find/Filter box below the State At Risk checkboxes. This is an example of what the box may look like if the district configured all the possible local thresholds and indicators.

Selections may be made by checking the checkboxes for any of the locally defined indicators in the same manner that the State At Risk indicators work.

Export

Using the Student Export button, the user has the ability to export all data for the students included in the current Find selections. From the File Output Format drop down, select comma separated (CSV) or TAB delimited format.  The resulting output file may be saved and imported into a spreadsheet.  When importing a TAB delimited or CSV file into a spreadsheet, be certain to select the appropriate delimiter.

Summary Listing

The summary listing view will vary depending upon configuration of any locally defined indicators. Please refer to the Configuration section for guidance on how to setup any of the locally defined indicators.

The base view, with no locally defined indicators, will look like the following

For any local indicators the district configures, a column will be included for the indicator in the grid after the State indicators and prior to the Risk Score.

The following is an example of the listing grid with all six of the possible local indicators defined.

SSID, Last name and First name are all hyperlinks that will go to the Student Detail tab for that student.

For the State/Local Attendance, State/Local Behavior, State/Local Course columns, the At Risk, On Track, and N/A values are hyperlinks that will take the user directly to detail data for the student as represented on various tabs. For example, clicking on a hyperlink in the State Attendance column will take the user to the Attendance tab of the student’s detail data. The local defined indicators in the columns that start with LD are not hyperlinked to any tab. The data uploaded within the configuration is the only data available for these.

The Risk Score column values are hyperlinks that will take the user directly to the Basic Risk tab of the student’s detail data. The hyperlinks in this column are column coded based on levels. The Ultra is red, High is orange, Medium is yellow and Low remains black.

  • Student

  • Attendance

  • Behavior

  • Courses

  • Basic Risk

 

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