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Listed below are the menu options available for a user with User role.
Change Password
Announcement Board
View Custom Links
Create New Data Change Request
Create Leave Request
My Leave Requests
My TimesheetsHelp
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Admin Role
Full access to all functions of ESS. NOTE: Careful consideration should be given when granting admin role to a district user.
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Announcement Board Manager
Access to the Announcement Manager menu option that includes ability to create/post announcements that will appear on the Home screen.
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Home screen’s Pending Workflows Tasks grid - Resend Leave Request Data area. This area will only ever include leave requests that failed to complete somewhere in the workflow process (usually due to technical issues… i.e., if a leave requests is processing final approval and ESS system goes down). The workflow for this leave request will be halted and will require manual intervention from the Leave Manager to re-send the data to the next step of the workflow process.
Access to the following Leave Request menu options:
Elevated Create Leave Requests
View District Leave
Export Leave Requests
Access to the entire Leave Management menu
Access to AESOP Integration’s Data Import View
Access to Batch Job
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Leave Approval Workflow Manager
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Access to the following Users menu options:
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Leave Calendar Roles
Leave Calendar By Building: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same building(s) as your position(s).
Leave Calendar by Department Code: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same department code(s) as your position(s).
Leave Calendar by District Building: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests for all buildings within district.
Leave Calendar by Pay Group: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests within the same pay group(s) as your position(s).
Leave Calendar for District Staff: Access to Leave Calendars>District Leave Calendar. Use ‘Filters’ to view staff leave requests for selected employees.
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Access via Home screen’s Pending Workflows Tasks grid - the Leave Request Approval area in order to view/approve their staff’s leave requests
Access to Leave Request Approval menu to view/approve staff leave requests
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Allows user to view (only) their staff’s leave requests. NOTE: This role does not provide the ability to approve leave… user must have the Leave Request Approver role to approve leave.
Access to Leave Requests>View Requests>View Supervised Leave
Access to Leave Calendars>Supervisor Calendars>Supervisor Leave Calendar
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Data Change Manager
Allows user to maintain employees' data change requests and post changes to USPS
Access to Data Change Management menu option
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Substitute Coordinator Roles
Substitute Coordinator Role: Access to Sub Coordinator menu option which allows user ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leave
Substitute Coordinator - Read only Role: Read-only access to Sub Coordinator menu option for all submitted leave requests where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leave
The following roles are yet to be determined in ESS:
Substitute Coordinator by Building
Substitute Coordinator by Building - Read only
Substitute Coordinator by Department Code
Substitute Coordinator by Pay Group
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Users with Whitelist Manager Role have the ability to manage trusted websites that display on the custom links area of the Home screen. If a website has been whitelisted, they will be directed to the new site on click; whereas a URL that is not whitelisted, a dialog will appear to warn the user they are navigating to a new site.
Access to the Manage Whitelist option under the Custom Links menu
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