Leave Request Status
The following provides a breakdown of the key statuses of a leave request and who (roles) has the ability to manage and monitor the leave request at a particular status.
Who can create a leave request?
Role | Create a Leave Request? | ESS menu option |
|---|---|---|
User (their own) | Yes, their own | Create Leave Request |
Leave Supervisor for Staff | Yes, their staff only. Must be listed as supervisor on their USPS position record | Elevated Create Leave Request |
Leave Manager District Manager Admin | Yes, for all staff | Elevated Create Leave Request |
Who can edit a leave request?
The following table provides a layout on who (role) can edit a leave request depending on the current status of the leave request.
Role | ESS menu option | Initiated Status | Rejected Status | Approved Status | Exported Status | Canceled Status |
|---|---|---|---|---|---|---|
User (their own) | My Leave Requests | Yes | Yes | No | No | No |
Approver (their staff only) | Home Leave Request Approval | Substitute Fields Upload Files | No | No | No | No |
Sub Coordinator (those requesting sub) | Sub Coordinator | Substitute Fields Upload Files | Substitute Fields Upload Files | Substitute Fields Upload Files | Substitute Fields Upload Files | Substitute Fields Upload Files |
Leave Manager (all staff) | View District Leave | Substitute Fields Professional Leave Expense Area Upload Files | No | Substitute Fields Professional Leave Expense Area Upload Files | Substitute Fields Professional Leave Expense Area Upload Files | No |
District Manager (all staff) | View District Leave | Substitute Fields Professional Leave Expense Area Upload Files | No | Substitute Fields Professional Leave Expense Area Upload Files | Substitute Fields Professional Leave Expense Area Upload Files | No |
Admin (all staff) | View District Leave | Substitute Fields Professional Leave Expense Area Upload Files | No | Substitute Fields Professional Leave Expense Area Upload Files | Substitute Fields Professional Leave Expense Area Upload Files | No |
Who can approve or reject a leave request?
Role | ESS menu option | Approve or reject a leave request? |
|---|---|---|
Leave Request Approver | Home or Leave Request Approval | Yes, their staff’s initiated leave requests only. Must be listed as supervisor on their USPS position record |
Leave Manager District Manager Admin | Escalated Approval | Yes for all staff whose initiated leave requests are awaiting approval. |
Who can cancel a leave request?
The following table provides a layout on who (role) can cancel a leave request depending on the current status of the leave request.
Role | Initiated Status | Rejected Status | Approved Status | Exported Status | Canceled Status |
|---|---|---|---|---|---|
Requester (their own) | Yes | No | Yes | No | No |
Approver (their staff) | No | No | No | No | No |
Sub Coordinator (those requesting sub) | Yes | No | Yes | No | No |
Leave Manager (all staff) | Yes | No | Yes | No | No |
District Manager (all staff) | Yes | No | Yes | No | No |
Admin (all staff) | Yes | No | Yes | No | No |
Who can export a leave request?
Role | ESS menu option | Export Leave Requests? |
|---|---|---|
Leave Manager District Manager Admin | Export Leave Requests | Yes, they can export (and revert) any staff’s leave requests that have been fully approved. |