Leave Request Status
- Michelle Drewes
The following provides a breakdown of the key statuses of a leave request and who (roles) has the ability to manage and monitor the leave request at a particular status.
Who can create a leave request?
A user (role) can create their own leave request. Once submitted, the leave request is at an initiated status.
A Leave Manager, District Manager or Admin (role) can create a leave request on behalf of a staff member via the Leave Request>Elevated Create Leave Request. Once submitted, the leave request is at an initiated status.
Who can edit a leave request?
The following table provides a layout on who (role) can edit a leave request depending on the current status of the leave request.
Role | Initiated Status | Rejected Status | Approved Status | Exported Status | Canceled Status |
|---|---|---|---|---|---|
Requester (their own) | Yes | Yes | Professional Leave Expense Area Only | Professional Leave Expense Area Only | No |
Approver (their staff) | Professional Leave Expense Area Only | No | No | No | No |
Leave Manager (all staff) | Professional Leave Expense Area Only | No | Professional Leave Expense Area Only | Professional Leave Expense Area Only | No |
District Manager (all staff) | Professional Leave Expense Area Only | No | Professional Leave Expense Area Only | Professional Leave Expense Area Only | No |
Admin (all staff) | Professional Leave Expense Area Only | No | Professional Leave Expense Area Only | Professional Leave Expense Area Only | No |
Who can cancel a leave request?
The following table provides a layout on who (role) can cancel a leave request depending on the current status of the leave request.
Role | Initiated Status | Rejected Status | Approved Status | Exported Status | Canceled Status |
|---|---|---|---|---|---|
Requester (their own) | Yes | No | Yes | No | No |
Approver (their staff) | No | No | No | No | No |
Leave Manager (all staff) | Yes | No | Yes | No | No |
District Manager (all staff) | Yes | No | Yes | No | No |
Admin (all staff) | Yes | No | Yes | No | No |
Who can reject an leave request?
An approver can reject their staff’s leave requests (initiated status). Once rejected, the leave request is at a rejected status.
A Leave manager, District Manager or Admin role (via Leave Management>Escalated Approval) can reject any staff’s leave request awaiting approval (initiated status). Once rejected, the leave request is at a rejected status.
Who can approve a leave request
An approver can approve their staff’s leave requests (initiated status). Once approved, the leave request is at an approved status.
A Leave manager, District Manager or Admin role (via Leave Management>Escalated Approval) can approve any staff’s leave request awaiting approval (initiated status). Once approved, the leave request is at an approved status.
Who can export a leave request?
A Leave Manager, District Manager or Admin role can export (and revert) staff’s leave requests that have been fully approved. Once exported, the leave request is at an exported status.