If a payroll submission file was submitted to USAS and payroll corrections have been discovered, the options available depend on where one is at in the payroll process. The options below outline the necessary steps based on what has already happened in the payroll process.

Pending Payroll Submission File Has Not Been Posted in USAS and the Outstanding Payables and/or HSA Have Not Been Processed

In USPS, if the option to unpost the payroll is available, the payroll can be unposted.  On the USAS side, the payroll pending transaction can be rejected.  Once the payroll is posted, a new payroll submission file is created.  The new payroll submission file can then be submitted to USAS.  On the USAS side, the Pending Transaction file can be posted.

1. Click on Un-Post Payroll and make any necessary corrections. 
2. Process the Error Report and verify any errors.
3. Rerun and verify all reports as needed.
4. Click on Post Payroll. 
5. If the Direct Deposit email notices have already been scheduled, go to Utilities>Job Scheduler and delete pending job.
6. Click Email Notices to schedule the new email job. 
7. Process the appropriate Outstanding Payables.
8. Post the payroll submission file to USAS. 

Pending Payroll Submission File Has Not Been Posted in USAS and the Outstanding Payables and/or the HSA Have Been Processed

In USPS, if the option to unpost the payroll is not available, the original payroll payments (along with any Outstanding Payables processed) will need to be voided.   On the USAS side, the payroll pending transaction can be rejected.  Then, a payroll purchase order will need to be manually recreated and then posted as an invoice and disbursement. A USAS SSDT Disbursement Detail report can be run for the original disbursement to help with getting the amounts and accounts that will need to be used on the purchase order.  Keep in mind, on the USPS side the original payroll submission file will still be listed on the grid.  Notes as to why the payroll submission file was voided and a new one payroll submission file created should be kept. 

If Payroll is no longer available to be Un-posted, the tab will not be highlighted and available to be selected:

1. In USAS, reject the Pending Transaction.
2. If the ACH Payroll file was already submitted to the bank, contact bank and ask for a full reversal of the payroll ACH file.
3. Void the employee's payment by going to Payments>Payroll>Payroll Payments.  The Pay Date column can be helpful in selecting the appropriate checks/direct deposits.
   1. This will put the Payroll Items back out on Outstanding Payables as Negatives
4. Post the void submission file to USAS by going to USAS Integration>USAS Payment Void/Unvoid Submission.
5. Void any Payee Checks/Electronic Payments that were created after the original payroll. This will place any original amounts associated with these payments back in the Outstanding Payables.
6. If the Direct Deposit email notices have already been scheduled, go to Utilities>Job Scheduler and delete pending job.
7. Process a new payroll - assuring email notices are processed and the payroll is posted.
8. Process the appropriate Outstanding Payables.
9. Post the payroll submission file to USAS.

Posted Payroll to USAS with the Wrong date

This process depends on where the district is in their payroll process.   However, basically, the Payroll Disbursement that was posted to USAS-R for the wrong date will need to be voided.    Here are the options for re-posting with the correct date:

• This option is ONLY available if the Outstanding Payables in USPS have not yet been posted.   If they are in a position where they can still unpost/repost the Payroll in USPS-R then that would allow them to be able to recreate the payroll file to submit to Pending Transactions in USAS-R and then repost with the desired date.

• Otherwise, they would have to recreate the Payroll Purchase Order manually (or by Importing the PO) and then post it as an invoice and disbursement. A SSDT Disbursement Detail report can be run in USAS-R for the original disbursement to help with getting the amounts & accounts that would be needed to recreate the PO.   They can also Import the PO using the PO Import criteria found here:  https://mcoecn.atlassian.net/wiki/display/usasrdoc/Purchase+Orders#PurchaseOrders-ImportPurchaseOrders  Once the PO is created, they can then Invoice to fill all items and process the disbursement.