Disbursement Voiding/Resequencing/Reissuing

VOIDING A CHECK

Go to Transaction/Disbursements

Find and Select the Check you want to void

Click VOID

A box will come up:

• Enter Void Date (leave blank for today's date)

• "Void Invoice Items" will be checked by default

  • Invoices will also be cancelled and the PO will be back to "new" status 
    
    

• If the "Void Invoice Items" is not checked,the invoice is re-displayed in PAYABLES and can be posted again.
  
  

• Click CONFIRM
  
  

• Informational Box will come up - click X to close
  
  

• Note:   Whether "Void Invoice Items" box is checked or unchecked, the monies will be unexpended on the account.  
  
  

REISSUING A CHECK

• Go to Transaction/Disbursements

• Void the old check (instructions above) 

• If you want the amount to be exactly the same do NOT check the box to "Void Invoice Items"

• Go to Transaction/Payables

• Find and Select the Invoice(s) connected to the check you just voided

• Click POST SELECTED

• Box will come up - Click POST (Money expended again at this point)

• Click CONTINUE TO PRINT to print right now - will take you to TRANSACTION/DISBURSEMENTS

• Find and Select your disbursement

• Click GENERATE PRINT FILE

RESEQUENCING CHECKS

• Go to Transaction/Disbursements

• Click on the RESEQUENCE

  • Only Outstanding Checks can be Resequenced

• Enter Original Start and End Numbers (to change just one check, the start and end number will be the same)

• Enter New Starting Check Number

• Click Validate

• Click POST; An informational box will come up 

• X to close box